{"id":3344729,"url":"https://alion.io/job/allegro-administrative-assistant","title":"Administrative Assistant","company":{"id":1876195,"name":"Allegro","domain":"allegro.eu","url":"https://alion.io/company/allegro-eu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Poznań, Poland"],"countries":["PL"],"hiring_countries":["PL"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":18500,"max_usd":33000,"period":"year","method":"role_seniority_country_cell","sample_n":8},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[],"status":"live","first_seen_at":"2026-10-27T16:50:55Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T13:10:06Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Short Description\nWe are seeking a dedicated and detail-oriented Administrative Assistant to join our Executive Office Team. In this key role, you will provide comprehensive administrative support to our Executive Assistants, contributing to the efficient and seamless operation of daily tasks.\nYour main responsibilities:\nAct as the primary administrative support to the Executive Assistants and internal/external stakeholders\n\nOrganize and manage complex domestic and international travel and logistics, ensuring a strong focus on detail, safety, and traveler convenience\n\nHandle invoice payments and coordinate expense reports, ensuring timely submission and compliance with minimal or no supervision\n\nOversee signature and documentation workflows across all entities, ensuring timely execution and full process autonomy\n\nCollaborate with EAs and stakeholders to provide administrative support for team initiatives and company-wide events, tracking progress against deadlines\n\nWork closely with the Executive Office Manager and EAs to align priorities and maintain an organized, efficient agendas\n\nTake ownership of special projects delegated by the EAs, demonstrating initiative, accountability, and high attention to detail\n\nManage office supply orders and inventory efficiently\n\nThis is the right job for you if:\nAt least 2 years of experience in an administrative support role, preferably within an international environment\n\nEnglish proficiency at a minimum B2 level (both written and spoken)\n\nExceptional organizational skills with a proven ability to manage multiple priorities effectively\n\nHigh levels of independence in completing tasks and meeting deadlines\n\nExcellent communication skills, with the ability to build trust and foster collaboration across the organization\n\nA proactive, goal-oriented mindset, demonstrating initiative in every task\n\nA strong sense of responsibility and ownership in driving initiatives to successful completion\n\nExcellent interpersonal and communication skills, with an appreciation for diverse personalities, perspectives, and culture\n\nWhat we offer:\nFlexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.\nLong term discretionary incentive plan based on Allegro.eu shares (restricted stock units).\nAnnual bonus based on your annual performance and company results.\nWell-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).\nA wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).\nEnglish classes that we pay for related to the specific nature of your job.\nA training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.\nAn additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.\nSocial events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.And that's just the beginning! You can read more about the benefits here.\n#goodtobehere means that:\n- You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.\n- You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast.\n- You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.\n- You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.\n- You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.\nSend us your CV and… see you at Allegro!","description_format":"text","description_chars":4347,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Cafeteria","Flexible schedule","Restricted stock units"],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["E-commerce Platforms","Marketplaces"],"lifecycle":[{"event":"open","at":"2026-10-27T16:50:55Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":26,"reasons":["conf:1","velocity","win:early","comp:junior,brand,attention"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/allegro-administrative-assistant","json_url":"https://alion.io/job/allegro-administrative-assistant.json","meta":{"generated_at":"2026-10-31T15:22:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23980,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1876195},"rest":"https://alion.io/mcp/rest/get_company?id=1876195"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fallegro-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fallegro-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fallegro-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/allegro-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fallegro-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3344729}},{"tool":"search_jobs","arguments":{"company":"allegro.eu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3344729},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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