{"id":226207,"url":"https://alion.io/job/allen-control-systems-accounts-payable-specialist","title":"Accounts Payable Specialist","company":{"id":5008,"name":"Allen Control Systems","domain":"allencontrols.com","url":"https://alion.io/company/allencontrols","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":91000,"max_usd":237000,"period":"year","method":"role_country_seniority_unknown","sample_n":9823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Computer Vision","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Together AI","optional":false},{"name":"OCR","optional":true}],"status":"closed","first_seen_at":"2026-08-26T14:16:03Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-12T20:41:05Z","board_verified":false,"closed_at":"2026-10-12T20:41:05Z","days_open":47,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":47},"description":"Company Overview\nACS (Allen Control Systems) is a defense technology company building precision robotic systems for the United States and its allies. Founded by two former U.S. Navy electrical engineers with deep experience in robotics and software, ACS brings together AI, computer vision, precision motion, and advanced hardware to solve complex defense challenges across land, air, and maritime environments.\nOur flagship product, Bullfrog, is an autonomous precision weapon system that transforms existing weapons into highly accurate counter-drone systems - giving warfighters a scalable, cost-effective response to one of the fastest-growing threats on the modern battlefield. Bullfrog is deployed with U.S. forces, and ACS works with organizations throughout the U.S. military and national security community.\nFollowing a $200 million Series B at a $2.2 billion valuation, ACS is rapidly expanding manufacturing, accelerating Bullfrog deployments, and developing the next generation of autonomous battlefield systems. This is an opportunity to join a proven, fast-moving team and help scale technology with direct, real-world impact on national security.\nACS is headquartered in Austin, Texas, with additional operations in Alexandria, Virginia; Mountain View, California; and Huntsville, Alabama. For more information, visit allencontrolsystems.com.\nAbout The Role:\nWe are looking for an Accounts Payable Specialist to join our finance team as we scale manufacturing of next-generation defense hardware. You will manage the full-cycle, high-volume accounts payable process, ensuring accurate and timely processing of vendor and supplier invoices while supporting the procurement and production operations behind our autonomous systems.\nThis role is based in Austin, TX.\nWhat You'll Do:\nProcess high-volume AP invoices (150+ per week) in NetSuite, including PO and non-PO invoices, leveraging Ramp's AI-driven receipt matching, auto-coding, and policy enforcement to reduce manual data entry.\n\nPerform 3-way matching (purchase order, receiving/packing slip, invoice) to verify pricing, quantities, and terms; code invoices to the correct GL accounts, cost centers, and job/work orders in line with manufacturing cost accounting practices.\n\nManage corporate card spending through Mercury and employee reimbursements through Rippling; process weekly AP payment proposals, including ACH and wires, in line with vendor terms and cash flow schedules.\n\nManage vendor inquiries and maintain strong working relationships with suppliers, freight carriers, and internal purchasing/engineering staff; reconcile vendor statements and resolve discrepancies, short pays, and pricing variances.\n\nSupport month-end close by preparing AP accruals, running aging reports, and reconciling the AP sub-ledger to the GL; assist with vendor master file maintenance, including W-9 collection and 1099 tracking.\n\nInvestigate and resolve invoice discrepancies related to freight, tooling, raw materials, components, and prototyping purchases; support audits by preparing documentation and responding to auditor requests.\n\nWhat You'll Need:\n3-5 years of high-volume, full-cycle accounts payable experience, ideally within a manufacturing, hardware, or industrial/technical environment; demonstrated experience with 3-way matching and PO-based invoice processing.\n\nHands-on experience with NetSuite (or a comparable ERP such as Odoo) for AP processing, vendor bill management, and reporting; experience with Ramp or similar spend management/corporate card platforms.\n\nComfort adopting AI-based tools and automation, such as OCR invoice capture, auto-coding, and anomaly detection; proficiency in Microsoft Excel (VLOOKUPs, pivot tables).\n\nSolid understanding of GL coding, cost centers, and accrual concepts; excellent attention to detail, strong communication skills, and comfort operating in a fast-paced, evolving startup environment.\n\nMust be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual as defined by ITAR/EAR) due to export control regulations applicable to defense technology; ability to pass a background check.\n\nYou'll Stand Out:\nAssociate or bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.\n\nDirect experience implementing or optimizing AP workflows in NetSuite and Odoo, or configuring Ramp's AI-powered expense categorization, policy enforcement, and bill pay automation.\n\nFamiliarity with sales/use tax and 1099 reporting requirements; experience supporting month-end close in a standard cost or job cost manufacturing environment.\n\nPrior experience in a defense, aerospace, or government-contracting environment; familiarity with DCAA/government cost accounting concepts a plus.\n\nExperience working directly with hardware/component vendors, contract manufacturers, or prototyping suppliers; a track record of identifying and implementing process automation to reduce manual AP work.\n\nWhat We Offer:\nCompetitive salary\n\nACS Equity Package\n\nHealth, Dental, Vision Insurance\n\nPaid Time Off\n\nAllen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.","description_format":"text","description_chars":5518,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Defense Manufacturing","Military Robotics","Defense AI"],"lifecycle":[{"event":"open","at":"2026-09-05T09:21:52Z"},{"event":"close","at":"2026-10-12T20:41:05Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/allen-control-systems-accounts-payable-specialist","json_url":"https://alion.io/job/allen-control-systems-accounts-payable-specialist.json","meta":{"generated_at":"2026-10-18T21:47:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25121,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5008},"rest":"https://alion.io/mcp/rest/get_company?id=5008"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fallen-control-systems-accounts-payable-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fallen-control-systems-accounts-payable-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fallen-control-systems-accounts-payable-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/allen-control-systems-accounts-payable-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fallen-control-systems-accounts-payable-specialist"}]}