{"id":1204422,"url":"https://alion.io/job/allied-universal-sales-coordinator-proposals","title":"Sales Coordinator - Proposals","company":{"id":1332164,"name":"Allied Universal","domain":"ausecurity.ca","url":"https://alion.io/company/ausecurity","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":7,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Sales","role_family":"Sales","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-09-24T22:51:23Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-26T13:04:55Z","board_verified":false,"closed_at":"2026-09-26T13:04:55Z","days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"Overview\nCompany Overview:\nJoin Allied Universal® Facility Solutions! We’re committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welcoming and collaborative team where innovation meets excellence. We offer steady, reliable work in janitorial management, full-time and part-time janitorial roles, maintenance, landscaping, and metal restoration. If you want to make a meaningful impact and build a lasting career, we have opportunities for you. Join us and grow with a leader in the industry!\nPay Rate\nJob Description\nAllied Universal® is hiring a Proposal Development Representative. The Proposal Development Representative will oversee the Request for Proposal (RFP), Request for Information (RFI), or rebid process for both new opportunities and existing clients, ensuring the production of high-quality professional materials that align with the agreed-upon win strategy. The Proposal Development Representative collaborates closely with the sales team to acquire new business and with the operations team to retain current clients, organizes and reviews all client-provided documents, develops project timelines, assigns responsibilities, and manages all deliverables to meet deadlines. Their role includes authoring, proofreading, and editing content, creating supporting graphics, and ensuring the material's consistency, clarity, relevance, and persuasiveness. The Proposal Writer also ensures that all content is well-written, accurate, and compliant with each solicitation's requirements, overseeing the entire process from request to delivery. Additionally, the Proposal Writer researches and writes new content for the shared library and helps develop sales presentations to support the sales process.\nWhy You'll Love this Role:Help win new business - contribute to proposal development for RFP/RFI/RFQ submissions.\nCross-functional exposure - partner with Sales, Operations & Pricing on bid strategy and inputs.\nStrengthen proposal writing skills - edit and format content using bid platforms and a proposal library.\nThis role follows a hybrid schedule, with four days per week onsite in our Tampa, FL office.\nRESPONSIBILITIES:\nAct as the central point of contact for all RFI /RFQ / RFP requests\nManage bid platforms for proposal submissions\nAnalyze solicitation documents to ensure full compliance with technical and operational requirements\nCoordinate with Sales, Operations, Pricing to gather required information\nConduct fact-finding calls with internal stakeholders as needed to clarify scope and requirements\nWrite, edit, format, and tailor proposal responses using the company’s proposal library and software systems\nCompile all content into cohesive, professionally formatted proposal and quote documents\nProvide daily status updates on active proposals and deadlines and monitor timelines to ensure on-time completion and submission of all proposals\nManage electronic proposal files and maintain the company’s proposal library software\nComplete pre-qualification documentation and vendor registration materials as required\nSupport post-submittal follow-up requests as needed\nQUALIFICATIONS (MUST HAVE):\nMust possess one of the following:\nBachelor’s degree in Management, Marketing, Business Administration, or related field\nAssociate’s degree in Management, Marketing, Business Administration, or related field with a minimum of three (3) years of work experience managing or supporting the proposal development process\nMinimum of two (2) years of proposal development, administrative experience\nExperience managing multiple deadlines and priorities in a high-volume proposal environment supporting 800-1,000+ proposals annually.\nExperience responding to government or commercial RFPs (service industry preferred)\nExperience with navigating procurement portals\nExperience working in cloud-based proposal management systems.\nIntermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)\nProficiency with Adobe Suite\nAbility to manage multiple projects with varying deadlines in a fast-paced environment\nStrong organizational and time management skills with strict attention to detail\nExcellent writing, editing, proofreading, and communication skills\nStrong work ethic with the ability to work independently and collaboratively within a team\nPREFERRED QUALIFICATIONS (NICE TO HAVE):\nOnline procurement platforms experience\nBENEFITS:\nMedical, dental, vision, basic life, AD&D, retirement plan and disability insurance\nEight paid holidays annually, five sick days, and four personal days\nVacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law\nClosing\nAllied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com\nIf you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. 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