{"id":2614730,"url":"https://alion.io/job/alluvionic-senior-executive-assistant-alluvionic","title":"Senior Executive Assistant - Alluvionic","company":{"id":1960329,"name":"Alluvionic","domain":"alluvionic.com","url":"https://alion.io/company/alluvionic","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Melbourne, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":85000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":8},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-15T11:55:36Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T11:19:55Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Do you naturally organize, anticipate, problem-solve, and follow through? We're looking for a Senior Executive Assistant who enjoys keeping everything connected and moving, bringing structure to a fast-paced environment, staying two steps ahead, and helping our CEO keep priorities, projects, and commitments on track.\nAlluvionic is a woman-owned, 8(a) certified solutions provider specializing in project management, process improvement, product development, cybersecurity, and training services.\nPosition Summary\nAlluvionic is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide dedicated support to the CEO. This role serves as a trusted partner to the CEO, helping manage priorities, coordinate activities, maintain organization, and ensure critical initiatives and commitments are executed efficiently. In addition to supporting executive priorities, this individual will assist with select projects and priorities, helping with coordination, follow-up, and execution as needed.\nThe ideal candidate thrives in a fast-paced environment, can adapt quickly to changing priorities, and possesses exceptional judgment, discretion, and follow-through. This individual is systems-oriented, organized, and proactive, with the ability to anticipate needs, solve problems, manage projects, and keep important work moving forward with minimal direction.\nThis position requires a high degree of professionalism, confidentiality, attention to detail, and the ability to operate effectively in a dynamic government contracting environment.\nRoles and Responsibilities\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Senior Executive Assistant will:\nProvide high-level administrative and project support to the CEO.\nManage and maintain the CEO’s calendar, appointments, meetings, and scheduling priorities.\nCoordinate travel arrangements, itineraries, and expense reporting.\nHelp the CEO manage competing priorities, upcoming commitments, and important deliverables.\nAnticipate executive needs and proactively identify opportunities to improve organization, efficiency, and follow-through.\nPrepare, draft, edit, and distribute reports, presentations, correspondence, meeting materials, and other business documents.\nAttend meetings as needed, document key discussions and decisions, track action items, and ensure timely follow-through on commitments and deadlines.\nSupport select executive projects and priorities through coordination, organization, tracking, and follow-up.\nMaintain project trackers, timelines, action items, meeting notes, and supporting documentation as needed.\nCoordinate with internal and external stakeholders to help keep assigned priorities and activities moving forward.\nIdentify outstanding actions, dependencies, or issues and elevate items requiring leadership attention or direction.\nConduct research, gather and organize information, and support the development of recommendations.\nPrepare project communications, presentations, reports, and other supporting materials as needed.\nMaintain project schedules, trackers, dashboards, meeting materials, and status updates.\nMaintain clear project documentation and help provide leadership with visibility into progress, risks, decisions, and next steps.\nMaintain organized digital files, records, contact lists, trackers, and administrative systems.\nServe as a professional point of contact for internal and external stakeholders on behalf of the CEO.\nSupport leadership meetings, company meetings, executive functions, and other key events.\nAssist with administrative tasks related to government contracts, proposals, compliance activities, and government systems.\nHandle confidential, proprietary, and sensitive information with discretion and sound judgment.\nManage multiple projects and priorities while maintaining attention to detail and meeting deadlines.\nPerform other duties as assigned.\nRequired Qualifications\nBachelor's degree in business administration, communications, project management, or a related field, or an equivalent combination of education and relevant experience.\n4+ years of executive administrative or senior-level administrative support experience.\nDemonstrated experience managing projects or major workstreams from planning through completion. \nAbility to organize project information, track timelines and deliverables, and communicate effectively with stakeholders.\nExperience supporting a senior executive, business owner, or CEO.\nExceptional organizational skills and attention to detail.\nStrong written and verbal communication skills.\nAdvanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.\nAbility to manage multiple priorities and deadlines in a fast-paced environment.\nAbility to work independently, make sound decisions, and take ownership of results.\nDemonstrated professionalism, discretion, and confidentiality.\nPreferred Qualifications\nGovernment contracting (GovCon) experience.\nFamiliarity with government systems, contracts, proposals, or compliance-driven environments.\nProject management certification, formal project management training, or equivalent practical experience.\nExperience managing cross-functional projects involving multiple departments or stakeholders.\nExperience leveraging AI tools to improve productivity and efficiency.\nBachelor's degree.\nWhat Makes Someone Successful in This Role\nAnticipates needs and takes action before issues arise. \nBrings structure, organization, and momentum to complex assignments. \nBalances competing priorities while maintaining accuracy and follow-through. \nIs comfortable managing projects and working with stakeholders across the organization. \nCommunicates clearly and proactively when timelines, scope, or priorities are at risk. \nExercises sound judgment and critical thinking. \nAdapts quickly when priorities change. \nWorks independently and takes ownership of outcomes. \nKnows when to resolve an issue independently and when to elevate it. \nMaintains a high level of professionalism, discretion, and attention to detail.\nWork Authorization/Security Clearance:\nMust be a U.S. Citizen due to government contracts and possible security clearance requirements","description_format":"text","description_chars":6293,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Professional Services","Information Security"],"lifecycle":[{"event":"open","at":"2026-10-15T11:55:36Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":38,"reasons":["conf:0","win:early"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/alluvionic-senior-executive-assistant-alluvionic","json_url":"https://alion.io/job/alluvionic-senior-executive-assistant-alluvionic.json","meta":{"generated_at":"2026-10-16T12:58:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12290,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1960329},"rest":"https://alion.io/mcp/rest/get_company?id=1960329"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falluvionic-senior-executive-assistant-alluvionic"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falluvionic-senior-executive-assistant-alluvionic"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falluvionic-senior-executive-assistant-alluvionic"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alluvionic-senior-executive-assistant-alluvionic\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falluvionic-senior-executive-assistant-alluvionic"}]}