{"id":3341843,"url":"https://alion.io/job/almstead-administrative-assistant-2","title":"Administrative Assistant","company":{"id":669069,"name":"Almstead","domain":"almstead.com","url":"https://alion.io/company/almstead","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":87,"open_postings":12,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":110,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Rochelle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-27T15:52:17Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-29T03:45:25Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life.\nWe are seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support our top-performing Sales Arborist. In this key role, you will help drive operational efficiency, ensure exceptional client service, and contribute to the seamless coordination of sales and administrative activities. As an Administrative Assistant, you will serve as a central point of coordination between clients, sales arborists, and internal teams. You will be responsible for preparing professional client proposals, managing communications, coordinating schedules, maintaining accurate customer records, and supporting daily business operations. Success in this role requires strong written and verbal communication skills, exceptional organizational abilities, attention to detail, and the ability to prioritize effectively in a fast-paced environment.\nYour responsibilities will include:\nPrepare detailed, client-specific proposals in collaboration with Sales Arborists\nManage incoming information requests, email correspondence, and client communications\nCoordinate meetings, conference calls, and appointments for the CEO and Sales Arborists\nProvide outstanding customer service and support throughout the client journey\nMaintain sales calendars and create accurate work orders\nManage and update customer records, databases, and filing systems\nProcess customer payments and related documentation\nCoordinate schedules, appointments, and project-related activities\nEnsure timely follow-up and a consistently exceptional client experience\nSupport daily office operations and administrative processes\nCommunicate office updates and customer concerns during regular meetings with the CEO\nUphold company policies, procedures, and customer-service standards\nRequirements\nMinimum of 5 years of experience in an Administrative Assistant, Executive Assistant, or similar administrative support role\nBachelor's degree in Business Administration, Communications, English, Journalism, Marketing, or a related field preferred\nProven experience preparing professional proposals, reports, presentations, and business correspondence\nDemonstrated commitment to delivering exceptional customer service and building positive client relationships\nExperience in a service-based industry is a plus\nAdvanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint\nExcellent written and verbal communication skills, with strong attention to grammar, accuracy, and professionalism\nStrong organizational, multitasking, and time-management skills with the ability to prioritize competing deadlines\nExceptional attention to detail and commitment to producing high-quality work\nProfessional demeanor, sound judgment, and outstanding interpersonal skills\nExcellent telephone etiquette and the ability to communicate confidently with clients, executives, and team members\nSelf-motivated, resourceful, and able to work effectively in a fast-paced environment with minimal supervision\nBenefits\nWe offer a competitive compensation package, $60,000 - $75,000 based upon experience. Medical, Dental and Vision plans with employer contribution, 401K retirement savings plan, paid time off, and more!\nAlmstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.","description_format":"text","description_chars":3712,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":["401k plan","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"New Jersey","iso":null,"kind":"city"},{"name":"Connecticut","iso":null,"kind":"city"},{"name":"New York","iso":null,"kind":"city"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Horticulture"],"lifecycle":[{"event":"open","at":"2026-10-27T15:52:17Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":110,"reasons":["conf:4","win:early"],"computed_at":"2026-10-28T05:59:10Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/almstead-administrative-assistant-2","json_url":"https://alion.io/job/almstead-administrative-assistant-2.json","meta":{"generated_at":"2026-10-29T05:46:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8897,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669069},"rest":"https://alion.io/mcp/rest/get_company?id=669069"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falmstead-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falmstead-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falmstead-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/almstead-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falmstead-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3341843}},{"tool":"search_jobs","arguments":{"company":"almstead.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3341843},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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