{"id":1192035,"url":"https://alion.io/job/alphahire-executive-assistant-to-the-ceo","title":"Executive Assistant to the CEO","company":{"id":5805,"name":"AlphaHire","domain":"alphahire.com","url":"https://alion.io/company/alphahire","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":80,"open_postings":13,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":4,"computed_at":"2026-09-25T05:45:01Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":125000,"max":165000,"currency":"USD","period":"year","gross":null,"usd_annual":165000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-09-24T17:08:43Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-25T21:51:19Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The CEO of a respected, founder-driven developer and builder in the South Bay needs a right hand. We are looking for a seasoned Executive Assistant who does far more than keep a schedule: someone who figures out how the CEO thinks, stays two steps ahead, and makes sure nothing falls through the cracks.\nYou will join a fast-moving, entrepreneurial team at its downtown San Jose headquarters. The work is varied, the pace is quick, and direction will not always come neatly packaged. If you like building order out of moving pieces and take pride in being the person leadership relies on, this is a seat worth talking about.\nThis is a full-time, in-office role in San Jose, CA.\nHow You Will Make an Impact\nRun point on the CEO's schedule, meetings, travel, and inbox, deciding what needs attention now and what can wait\nThink ahead: spot upcoming deadlines, open questions, and loose ends before the CEO has to ask\nPull together what the CEO needs going into each meeting, then own the follow-up until every item is closed\nAct as a gracious, professional first point of contact for leadership, staff, clients, consultants, and partners\nKeep sensitive business and personnel information fully confidential\nBring smart tools, including AI, into the office to save time and sharpen how work gets done\nJump in wherever the business needs you; nothing is too big or too small\nWho Thrives Here\nA career executive assistant with 10+ years of experience, including a meaningful track record supporting a CEO, President, owner, or similarly senior leader\nBackground in construction, real estate, development, architecture, property management, or a closely related field is a strong advantage\nHighly organized and detail-driven, with dependable follow-through\nClear, confident communicator in writing and in person\nTech-savvy and curious about AI and productivity tools\nCalm and effective when plans change quickly or the path forward is not fully defined\nLow ego, hands-on, and comfortable wearing many hats\nAble to work on-site every day in San Jose, CA\nRequirements\n10+ years of progressive executive assistant experience\nSignificant experience partnering directly with a CEO, President, business owner, or other top executive\nIndustry experience in construction, real estate, development, architecture, or property management strongly preferred\nExpert-level calendar, meeting, travel, and correspondence management\nExcellent judgment, discretion, and professionalism\nProficiency with Microsoft 365 and/or Google Workspace; hands-on use of AI tools a plus\nAbility to work in-office full-time in San Jose, CA\nBenefits\nBase salary of $125,000 to $165,000, based on experience\nMedical, dental, and vision coverage\nPaid time off and company holidays\nClose, day-to-day partnership with the CEO of a growing organization","description_format":"text","description_chars":2808,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management"],"lifecycle":[{"event":"open","at":"2026-09-24T17:08:43Z"}],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.361,"p_room":1,"age_days":0,"expected_fill_days":4,"reasons":["conf:0","agency","stale_co","win:early"],"computed_at":"2026-09-25T05:45:01Z"},"pay":{"stated_usd_annual":165000,"is_top_pay":true},"html_url":"https://alion.io/job/alphahire-executive-assistant-to-the-ceo","json_url":"https://alion.io/job/alphahire-executive-assistant-to-the-ceo.json","meta":{"generated_at":"2026-09-26T00:22:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":301,"day_limit":5000,"remaining_today":4699,"minute_limit":60,"resets_at":"2026-09-27T00:00:00Z"}}}