{"id":3314957,"url":"https://alion.io/job/als-executive-assistant","title":"Executive Assistant","company":{"id":449653,"name":"ALS","domain":"alsglobal.com","url":"https://alion.io/company/als-4","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":79,"ghost_share":0,"stale_share":0.785,"repost_share":0.013,"time_to_fill_p50_days":30,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bowen, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":70000,"period":"year","method":"role_country_seniority_unknown","sample_n":145},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-02T06:50:37Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"At ALS, we encourage you to dream big.\nWhen you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.\nThe Role\nAs Executive Assistant to the General Counsel & Company Secretary and the ALS Board, you will provide trusted, responsive and confidential support across executive administration, Board coordination and office management.You will also support the CEO and CFO when they are in Australia, provide oversight and leadership to the reception function through a direct report, and help ensure the corporate office runs efficiently. Working across a global, ASX-listed organisation, you will coordinate stakeholders across multiple time zones and travel domestically and internationally when required for Board meetings.\nThe Day to Day\nManage complex diaries, meetings, travel and itineraries for the General Counsel & Company Secretary.\nMaintain Board and Committee calendars and coordinate meeting schedules.\nCoordinate Board and Committee papers, agendas, run sheets and minute templates.\nAdminister and publish Board and Committee materials through Diligent Boards.\nCoordinate meeting logistics and domestic and international travel for Directors.\nProvide executive support to the CEO and CFO while they are in Australia.\nProcess expenses and invoices and maintain relevant administrative records.\nAct as a super user for Legal and Risk Group systems, including Xakia.\nSupport the Legal and Risk Group with document execution, signatures and administrative requirements.\nOversee office facilities, access, suppliers, services, workplace activities and the corporate office budget.\nLead and support the Reception function via a direct report, ensuring the visitor experience and office coordination operates smoothly and professionally.\nOversee corporate archiving and approved records-destruction activities.\nThe Essentials\nDemonstrated experience supporting executives at the highest organisational level and working directly with a Board.\nExperience within an ASX-listed, multinational or similarly complex corporate environment is strongly preferred.\nExceptional organisation, prioritisation and attention to detail.\nAbility to manage competing deadlines, shifting priorities and stakeholders across multiple time zones.\nAbsolute discretion when managing confidential and sensitive information.\nA proactive and responsive approach, with the initiative to anticipate needs and drive outcomes.\nStrong written and verbal communication skills, with a confident, friendly and professional style.\nAdvanced Microsoft Office skills, particularly PowerPoint, Outlook, Word and Teams.\nConfidence using technology and AI-enabled productivity tools to improve quality and efficiency.\nExperience with Diligent Boards and Microsoft Copilot is highly desirable; Xakia experience is advantageous.\nAbility to supervise others and coordinate office operations, suppliers and budgets.\nWillingness to travel domestically and internationally when required.\nWorking at ALS\nThe ALS team is a diverse and dedicated community united by our passion to make a difference in the world.\nOur values are important to us, and shape how we work, how we treat each other and how we recognise excellence.\nAt ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.\nWe want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.\nEveryone Matters\nALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.\nALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.\nEligibility\nTo be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.\nHow to apply\nPlease apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.","description_format":"text","description_chars":4318,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Environmental Science","Food Safety","Testing, Inspection & Certification"],"lifecycle":[{"event":"open","at":"2026-10-27T04:53:05Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":7,"expected_fill_days":30,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/als-executive-assistant","json_url":"https://alion.io/job/als-executive-assistant.json","meta":{"generated_at":"2026-11-02T11:17:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15553,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449653},"rest":"https://alion.io/mcp/rest/get_company?id=449653"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fals-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fals-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fals-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/als-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fals-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3314957}},{"tool":"search_jobs","arguments":{"company":"alsglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3314957},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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