{"id":3456787,"url":"https://alion.io/job/alstom-executive-assistant-2","title":"Executive Assistant","company":{"id":445391,"name":"Alstom","domain":"alstom.com","url":"https://alion.io/company/alstom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":145},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T02:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-31T22:48:35Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Req ID:530721\nAt Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.\nWe are seeking an experienced and proactive Executive Assistant to provide support to our Managing Director. This is a pivotal role for an organised, confident and relationship-focused professional who thrives in a fast-paced environment and enjoys being at the centre of business operations. Supporting a friendly, approachable and highly decisive leader, you will act as a trusted partner, ensuring priorities are managed seamlessly while building strong relationships across all levels of the organisation.\nThis role is a full time permanent roles based on-site in our North Sydney office.\nAbout the Role\nAs Executive Assistant to the Managing Director, you will play a critical role in ensuring the smooth operation of executive activities, stakeholder engagement and key business initiatives. You will be trusted to take ownership, anticipate needs, and navigate competing priorities with professionalism, discretion and sound judgement. This role extends beyond traditional executive support and includes collaboration with the Senior Leadership Team, coordination of special projects, office support activities and engagement with a broad network of internal and external stakeholders.\nKey Responsibilities\nProactively manage complex executive diaries, meetings and scheduling\nCoordinate domestic and international travel arrangements\nManage travel and expense administration in accordance with company policy\nPrepare executive briefings and business materials\nSupport leadership meetings, including agenda management, minutes and action tracking\nCoordinate town halls, events and leadership activities\nManage confidential correspondence and sensitive information with discretion\nFoster strong relationships with senior leaders, employees, suppliers and global colleagues\nAbout you\nYou are an experienced Executive Assistant who brings:\nDemonstrated experience supporting a Managing Director, CEO or senior executive\nStrong stakeholder management skills and executive presence\nExceptional organisational skills and attention to detail\nThe confidence to make decisions, manage expectations and communicate with tact\nA proactive approach and the ability to anticipate business needs\nHigh levels of discretion, judgement and emotional intelligence\nAdvanced Microsoft Office skills, including Outlook, Teams, PowerPoint and Excel\nMost importantly, you'll be approachable, practical and collaborative, with a genuine ability to build trusted relationships across all levels of the organisation.\nWhy Alstom?\nAt Alstom, you'll contribute to meaningful projects that shape the future of mobility while working in an inclusive and collaborative environment. We value curiosity, accountability and teamwork, and we empower our people to grow and make a real impact.\nJoin us and help create the future of sustainable transport.\nYou don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!\nImportant to note\nAs a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. 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