{"id":3957192,"url":"https://alion.io/job/alstom-project-coordinator-document-controller-tsssa","title":"Project Coordinator & Document Controller (TSSSA)","company":{"id":445391,"name":"Alstom","domain":"alstom.com","url":"https://alion.io/company/alstom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":18,"ghost_share":0,"stale_share":0.167,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T09:28:46Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T09:28:46Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Req ID:533357\nAt Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.\nPOSITION IN THE ORGANISATION - Project Coordinator & Document Controller (TSSSA) - Ref:533357\nHIERARCHICAL MANAGER\nProject Director (TSSSA)\nInterfaces: The successful candidates will be responsible for the following:\nPURPOSE:\nProvide confidential, effective and professional service to the Director and Project Team \nAssist the Project Director and the Project Team to guarantee time efficiency, communication and organization.\nProvide support on any specific subjects linked to the activities of the department.\nMAIN RESPONSABILITIES\nDocumentation Management:\nLiaising with project team on a regular basis to obtain various information for the Project Director/s\nCompiling reports for Project reviews\nTrack and manager the established project repository and data base evolution (Documentation Master List) including reference numbers generation.\nEstablish and maintain the Electronic Documentation Management System \nMonitor the project/program documentation management KPI’s\nProject & Administration Support\nFully manage and launch PR/PO process via SAP/GSI\nProvide support in making PowerPoint presentations \nPrepare agendas for the meetings, write minutes\nDiary management for the team\nTravel arrangements and coordination of flights/hotel bookings/visa/advances\nProvide the necessary support to newcomers in the team\nManage expenses sheets in the e-tools (team support)\nManaging and recording annual leave, birthdays of Project team\nManage the office - reception of visitors, room allocation, post, invoices, lunches etc\nArranging meetings - including room bookings, equipment, refreshments, etc \nLine Manager Support\nManage Travel claims\nJOB LOCATION / MOBILITY\nNigel Site, with some travel and/or missions (internal and external)\nREQUIREMENTS \nDegree level or Equivalent in documentation\nIT skills - competent user of Word, Excel packages, Email, Internet. Good command of software (word, excel, PowerPoint, Outlook) and computer - advanced level\nCompany’s intranet travel bookings (CWT)** for internal applicants\nShorthand and Typing\nSenior Secretary course\nEXPERIENCE\nGood knowledge of Alstom & other functional areas within the organization\nBasic knowledge of domestic market\nFlexible and the ability to multi task\nCOMPETENCIES & SKILLS\nTrustworthy / Confidential / Discretion \nSense of urgency\nAutonomy, good sense of initiative and ability to anticipate and solve issues\nQuality rather than quantity service\nReactivity\nGood relationship and communication skills\nTeam-spirit and customer focused\nYou don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!\nImportant to note\nAs a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.","description_format":"text","description_chars":3368,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Rail Transport"],"lifecycle":[{"event":"open","at":"2026-11-09T09:28:46Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-11-09T10:24:31Z"},"pay":null,"html_url":"https://alion.io/job/alstom-project-coordinator-document-controller-tsssa","json_url":"https://alion.io/job/alstom-project-coordinator-document-controller-tsssa.json","meta":{"generated_at":"2026-11-09T10:24:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11059,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":445391},"rest":"https://alion.io/mcp/rest/get_company?id=445391"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falstom-project-coordinator-document-controller-tsssa"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falstom-project-coordinator-document-controller-tsssa"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falstom-project-coordinator-document-controller-tsssa"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alstom-project-coordinator-document-controller-tsssa\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falstom-project-coordinator-document-controller-tsssa"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3957192}},{"tool":"search_jobs","arguments":{"company":"alstom.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3957192},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}