{"id":3876093,"url":"https://alion.io/job/alstom-project-documentation-controller-2","title":"Project Documentation Controller","company":{"id":445391,"name":"Alstom","domain":"alstom.com","url":"https://alion.io/company/alstom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":12,"ghost_share":0,"stale_share":0.083,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Athens, Greece"],"countries":["GR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-06T16:20:34Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T03:10:41Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Req ID:522250\nAt Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.\nPURPOSE OF THE JOB\nImplement and support Documentation Management across the SER & AML4 Project.\nMonitor and control project documentation throughout its full lifecycle using the Documentation Master List (DML).\nProvide operational support to the SER Director and Project Manager to ensure timely and compliant documentation delivery.\nPerform internal document validation (AVVA) prior to submission to the Customer.\nEnsure accurate, complete, and compliant archiving of all project documentation.\nAct as a proactive contributor to promoting documentation standards, efficiency, confidentiality, and effective communication within the project team.\nKEY RESPONSIBILITIES\nProvide administrative and organizational support to the Project team, including diary and email management, meetings, travel arrangements, expenses, and visitor coordination.\nAct as a central point of contact for internal stakeholders and customers, ensuring effective communication and professional coordination.\nPrepare project reports, presentations, agendas, and minutes; support project reviews and management meetings.\nSupport onboarding of new team members and ensure smooth day-to-day office and project operations.\nApply the Documentation Management Plan (DMP), metadata rules, and documentation standards (templates, references, versions, numbering).\nManage and maintain the project’s single documentation repository (e.g. Teams, SharePoint, EDMS).\nControl, register, and track all technical and management documentation, including updates to the Documentation Master List (DML) and Customer Document List (CDL).\nCoordinate internal validation (AVVA) of documents and prepare documentation submissions to Customers and Partners in line with contractual requirements.\nMonitor documentation status, distribution, and archiving (electronic and physical), and provide inputs to documentation dashboards and reports.\nSupport gate reviews, collaborate with the Project Documentation Manager (PrDM), and contribute to continuous improvement of documentation processes.\nEDUCATIONAL REQUIREMENTS\nBachelor’s degree or equivalent.\nCompetent user of Microsoft Office (Word, Excel, PowerPoint, Outlook) and standard digital tools.\nBachelor’s degree in a related field is considered a plus.\nEXPERIENCE\nMandatory\nGood understanding of the organization and cross-functional ways of working.\nBasic knowledge of the local market.\nFlexible, well-organized, and able to manage multiple tasks and priorities.\nMinimum 2 years of experience in Documentation Control in the absence of a Bachelor’s degree.\nDesirable\nExperience in the railway sector.\nFamiliarity with EDMS or documentation management tools.\nExperience in a project-based or engineering environment.\nCOMPETENCIES & SKILLS\nTrustworthy, discreet, and able to handle confidential information.\nSense of urgency with a responsive and service-oriented mindset.\nAutonomous, proactive, and able to anticipate and resolve issues.\nStructured and process-oriented way of working, with strong attention to quality.\nStrong communication and interpersonal skills; effective team player and customer-focused.\nFluent in English, with good command of the Microsoft Office suite.\nAbility to understand engineering and industrial processes.\nBasic knowledge of Change and Configuration Management principles.\nYou don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!\nImportant to note\nAs a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.\nJob Type:Experienced","description_format":"text","description_chars":4192,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Rail Transport"],"lifecycle":[{"event":"open","at":"2026-11-06T16:20:34Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:0","win:early","comp:junior,brand"],"computed_at":"2026-11-07T03:28:29Z"},"pay":null,"html_url":"https://alion.io/job/alstom-project-documentation-controller-2","json_url":"https://alion.io/job/alstom-project-documentation-controller-2.json","meta":{"generated_at":"2026-11-07T03:28:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8385,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":445391},"rest":"https://alion.io/mcp/rest/get_company?id=445391"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falstom-project-documentation-controller-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falstom-project-documentation-controller-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falstom-project-documentation-controller-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alstom-project-documentation-controller-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falstom-project-documentation-controller-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3876093}},{"tool":"search_jobs","arguments":{"company":"alstom.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3876093},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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