{"id":1329931,"url":"https://alion.io/job/altasciences-proposal-coordinator","title":"Proposal Coordinator","company":{"id":1701273,"name":"Altasciences","domain":"altasciences.com","url":"https://alion.io/company/altasciences","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":54556,"max":72741,"currency":"USD","period":"year","gross":null,"usd_annual":72741},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Matter","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-25T00:00:00Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-19T21:58:23Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"About The Role\nThe Proposals Coordinator is responsible for managing the end-to-end preparation and coordination of quotation, change orders, and ballparks for the respective business segment. This includes initial proposal development as well as updates driven by study design changes, amendments, and change orders. This role ensures that all scientific, operational, and financial inputs are accurately compiled, formatted, and delivered to support timely and competitive client deliverables. The Proposal Coordinator acts as a central point of coordination between Business Development, Client Management and Scientific Evaluators. Additional administrative tasks as assigned.\nWhat You'll Do Here\nProposal & Quote Preparation\nCoordinate the preparation of quotations based on inputs from Scientific Evaluators and Subject Matter Experts (SMEs).\nCompile and format quote documents using available templates.\nEnsure consistency, accuracy, and completeness of all quotation materials (Excel costing files, PDFs, and supporting documents).\nOpportunity Management \nCreate, update, and manage opportunities within internal systems (e.g., Salesforce or equivalent).\nMaintain accurate records of quote status, documentation, and version control.\nMove opportunities through defined stages (e.g., “Proposal Complete”) in alignment with process.\nQuote Updates & Change Management\nManage updates to existing quotes resulting from study design changes, protocol amendments, or client-driven revisions.\nCoordinate and implement change orders, ensuring all scientific and financial impacts are accurately reflected.\nCollaborate with Scientific Evaluators to reassess scope, assumptions, and pricing as needed.\nMaintain version control and ensure clear documentation of all revisions and change history requirements.\nCross-Functional Coordination \nAct as the primary liaison between Business Development (BD), Scientific Evaluators, and other Costing teams.\nEnsure all required inputs (both for initial proposals and subsequent updates) are received, validated, and incorporated.\nProactively follow up with internal stakeholders to meet timelines, especially for urgent amendments or change orders.\nDocumentation & Communication \nDistribute finalized and/or revised quotes (Excel and/or PDF) to BD and other Costing teams with all relevant details.\nEnsure inclusion of key information such as internal/external assumptions and material cost breakdowns.\nMaintain organized records of quote documentation for traceability purposes in required folders.\nProcess Compliance & Tracking \nFollow established workflows and job aids for quotation generation and submission.\nTrack quotation progress using internal tools (e.g., SharePoint tracker or Salesforce) on a daily basis.\nEnsure adherence to timelines, quality standards, and internal procedures.\nContinuous Improvement \nIdentify opportunities to improve quotation templates, change order workflows, and coordination processes.\nSupport standardization of amendment and revision practices across the organization.\nContribute to improving turnaround times and operational efficiency.\nStrategic Partnership\nFollowing confirmation of strategic account BD assignments, Proposal Coordinators will be assigned to process new quotes and change orders for these accounts.\nThey will also attend regular meetings led by the Strategic Account BD or Partnership Manager to discuss and address feedback on proposals/CO process and format and will document the same in Ask Albert.\nWhat You'll Need To Succeed\nBA/BS specializing in business or sciences.\nMinimum of 2 years’ related experience in proposal coordination, project coordination, or similar roles with training in the biotech, pharmaceutical or CRO industry.\nExperience with assay development, validation, or sample analysis is an asset.\nExperience working with cross-functional teams and managing multiple deliverables.\nMicrosoft Office’s suite of programs including: Word, Excel, and Internet Explorer.\nFamiliarity with CRM systems (e.g., Salesforce) and document management tools.\nAbility to read and interpret study documents such protocol, study designs, method SOPs, etc.\nStrong organizational and project coordination skills.\nHigh attention to detail and accuracy in document preparation.\nAbility to manage multiple conflicting priorities and meet tight deadlines\nExcellent verbal and written communication skills.\nDeveloped interpersonal skills are required.\nBrings logical resolutions to conflicting interests and priorities.\nWhat We Offer\nThe salary range estimated for this position is $54 556 - $72 741. Please note that salaries vary within the range based on factors including, but not limited to, prior relevant experience, skills, education, certification, location as well as internal equity and market data. Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work\nAltasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.\nAltasciences' Benefits Package Includes:\nHealth/Dental/Vision Insurance Plans\n401(k)/RRSP with Employer Match\nPaid Vacation and Holidays\nPaid Sick and Bereavement Leave\nEmployee Assistance & Telehealth Programs\nAltasciences' Incentive Programs Include:\nTraining & Development Programs\nEmployee Referral Bonus Program\nAnnual Performance Review","description_format":"text","description_chars":5411,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Health Care","Prescription Drugs"],"lifecycle":[{"event":"open","at":"2026-09-27T09:06:33Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.72,"p_room":0.75,"age_days":25,"expected_fill_days":32,"reasons":["conf:7","win:late","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":72741,"is_top_pay":true},"html_url":"https://alion.io/job/altasciences-proposal-coordinator","json_url":"https://alion.io/job/altasciences-proposal-coordinator.json","meta":{"generated_at":"2026-10-20T11:04:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12114,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1701273},"rest":"https://alion.io/mcp/rest/get_company?id=1701273"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faltasciences-proposal-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faltasciences-proposal-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faltasciences-proposal-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/altasciences-proposal-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faltasciences-proposal-coordinator"}]}