{"id":3855904,"url":"https://alion.io/job/alter-domus-executive-assistant","title":"Executive Assistant","company":{"id":54681,"name":"Alter Domus","domain":"alterdomus.com","url":"https://alion.io/company/alter-domus","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"B","score":83,"open_postings":24,"ghost_share":0,"stale_share":0.875,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-08T01:38:18Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"ABOUT US:\nAs a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.\nWith a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.\nFind out more about life at Alter Domus at careers.alterdomus.com\nJOB DESCRIPTION:\nAs an Executive Assistant, your role is pivotal in ensuring the seamless operation of our Senior Leadership Team with their day-to-day responsibilities.\nYour key duties include:\nCalendar Management: Efficiently organise and manage our Chief Risk and Compliance Officer’s and Chief Transformation Officer’s schedule, ensuring optimal use of time and prioritising meetings, appointments, and commitments.\n\nMeeting Coordination: Plan, schedule, and coordinate internal and external meetings, including logistics, agenda preparation, and post-meeting follow-ups. Attend meetings when necessary, take notes and disseminate relevant information.\n\nCommunication Liaison: Act as a central point of contact between your director and internal/external stakeholders. Screen and manage incoming communications, responding on behalf of your director when appropriate, ensuring timely and accurate information flow.\n\nDocument Preparation: Prepare reports, presentations, and correspondence on behalf of your director. This includes researching and compiling data, creating visually appealing materials and maintaining a high level of accuracy and confidentiality.\n\nProject Support: Assist in coordinating and managing various projects led by your director. This involves collaborating with cross-functional teams, monitoring project timelines, and providing regular updates to ensure successful completion.\n\nTravel Arrangements: Arrange complex travel itineraries, including flights, accommodation and transport, ensuring your director’s travel plans align with business priorities. Arrange visas and other travel documents (including vaccines etc.).\n\nExpense Management: Manage expense reporting, tracking and reimbursement process, maintaining accurate records and ensuring compliance with company policies.\n\nInvoice management: creation of Purchase Requisitions, act as point of contact between suppliers and finance team to ensure invoices are paid on time.\n\nConfidentiality and Discretion: Manage sensitive and confidential information with the utmost discretion, demonstrating a high level of professionalism and integrity in all interactions.\n\nOffice Organisation: Maintain an organised and efficient office environment, managing filing systems, supplies, and other administrative tasks to enhance overall productivity.\n\nAd-hoc Support: Provide additional support as needed, adapting to evolving priorities and challenges, and demonstrating flexibility in managing various tasks.\n\nWork with directors and/or assistants across the company to ensure visitors feel welcome (meeting room bookings, taxi reservations, access cards etc…).\n\nOrganise team events: townhall meetings for the global team, local team reservations etc.\n\nTime management: Ensure timesheets are completed on time and approve holiday requests\n\nHelp preparing onboarding for new team members and new Directors (includes booking introduction meetings in their first week).\n\nEnsure key stakeholders in the team of aware of any IT updates.\n\nManage the signature of documents for your director.\n\nYour profile:\nProven success as an Executive Assistant supporting C-Suite leaders in a global organisation.\nSuccessful candidates for this role typically possess excellent organisational and time-management skills.\n\nAdvanced proficiency in office software.\n\nExceptional communication ability.\n\nA proactive approach to problem-solving.\n\nThe ability to work independently under pressure and maintain confidentiality.\n\nWHAT WE OFFER\nWe are committed to supporting your development, advancing your career, and providing benefits that matter to you.\nOur industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.\nOur global benefits also include:\nSupport for professional accreditations such as ACCA and study leave \nFlexible arrangements, generous holidays, plus an additional day off for your birthday!\nContinuous mentoring along your career progression \nActive sports, events and social committees across our offices \n24/7 support available from our Employee Assistance Program \nThe opportunity to invest in our growth and success through our Employee Share Plan \nPlus additional local benefits depending on your location \nAlter Domus is an Equal Opportunity Employer: Equity Statement\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.\n(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)","description_format":"text","description_chars":5424,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Advisory, Valuation & Restructuring","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-11-06T06:23:16Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; 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