{"id":2773278,"url":"https://alion.io/job/alter-domus-office-coordinator-part-time","title":"Office Coordinator (Part Time)","company":{"id":54681,"name":"Alter Domus","domain":"alterdomus.com","url":"https://alion.io/company/alter-domus","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"B","score":75,"open_postings":16,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Carmel, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":47000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T19:15:03Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"ABOUT US:\nAs a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.\nWith a deep understanding of what it takes to succeed in alternatives, we believe in being different in what we do, how we work, and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.\nFind out more about life at Alter Domus at careers.alterdomus.com\nJOB DESCRIPTION:\nAs a Part Time Office Coordinator based in Carmel US, you will be the face of Alter Domus, creating a positive and professional first impression for all visitors, clients, and partners. In addition to managing the front desk, your role extends beyond reception duties - you will be a key contributor to the Facilities team, taking ownership of administrative processes, supporting financial oversight, and driving the successful delivery of internal projects.This is a varied and dynamic position that requires someone who is highly organized, proactive, and able to juggle multiple responsibilities with a positive attitude.\nYour responsibilities\nReception and Front Desk\nManage the reception desk and give visitors, clients, vendors, and employees a professional, welcoming experience.\nGreet and sign in guests, notify hosts of arrivals, and direct visitors to the right location.\nAnswer incoming calls professionally, provide assistance, take accurate messages, and transfer calls to the right person or department.\nSupport an office of 50+ employees with day-to-day administrative and operational needs.\nMail, Packages, and Shipping\nSort and distribute incoming mail and deliveries daily.\nReceive, log, and distribute inbound packages and courier deliveries.\nPrepare and coordinate outbound shipments, including FedEx, and make sure they are labeled, documented, and sent on time.\nOffice Operations and Facilities\nKeep the reception area, break rooms, and conference rooms clean, stocked, and presentable.\nMonitor office equipment (such as printers, copiers, and scanners) and report malfunctions or maintenance needs to the right vendor or internal contact.\nMaintain an inventory of office, kitchen, and break room supplies and report ordering needs in a timely way.\nWork with vendors and building management on service requests and general facility issues.\nMeeting and Event Support\nCoordinate meeting requirements, including conference room setup, catering deliveries, and meeting supplies.\nCoordinate internal office events, such as team meetings, employee gatherings, and office celebrations, including logistics, vendor coordination, and on-site support.\nHelp internal groups with event planning and execution.Make sure meeting and event spaces are ready, tidy, and working before and after use.\nNew Employee Onboarding\nTake part in new employee onboarding, including welcoming new hires on their first day and giving them an office orientation.\nHelp prepare workspaces and supplies, and coordinate with HR, IT, and hiring managers so new hires have what they need.\nExplain office procedures, such as building access, supplies, conference room booking, and mail and shipping.\nReporting Relationship\nReports to the Manager of Office Support Services.\nWorks closely with HR, IT, facilities, and other internal teams. \nYour Profile\nAt least 2 years of experience in a customer service or professional office environment\nResponsive, friendly, professional, and proactive communication approach\nExcellent written and verbal communication skills;High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel, MS Teams and Outlook)\nAbility to visit multiple office areas, and run errands locally\nDeadline-driven and highly organized workstyle with exceptional attention to detail\nAbility to quickly learn new concepts and excel in a fast-paced, dynamic team environment. \nPlease note: This is a part-time position. The expected schedule is three days a week on site, typically Tuesday to Thursday, between 8:30am and 5:30pm. We will discuss the working pattern in more detail at interview.\nWHAT WE OFFER:\nWe are committed to supporting your development, advancing your career, and providing benefits that matter to you.\nOur industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.\nOur global benefits also include:\nSupport for professional accreditations \nFlexible arrangements, generous holidays, plus an additional day off for your birthday!\nContinuous mentoring along your career progression \nActive sports, events and social committees across our offices \n24/7 support available from our Employee Assistance Program \nThe opportunity to invest in our growth and success through our Employee Share Plan \nPlus additional local benefits depending on your location \nAlter Domus is an Equal Opportunity Employer: Equity Statement\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.\n(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)","description_format":"text","description_chars":5551,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Advisory, Valuation & Restructuring","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-10-17T07:24:56Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":22,"reasons":["conf:1","win:early","comp:junior,brand"],"computed_at":"2026-10-17T20:35:43Z"},"pay":null,"html_url":"https://alion.io/job/alter-domus-office-coordinator-part-time","json_url":"https://alion.io/job/alter-domus-office-coordinator-part-time.json","meta":{"generated_at":"2026-10-17T20:35:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4580,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":54681},"rest":"https://alion.io/mcp/rest/get_company?id=54681"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falter-domus-office-coordinator-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falter-domus-office-coordinator-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falter-domus-office-coordinator-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alter-domus-office-coordinator-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falter-domus-office-coordinator-part-time"}]}