{"id":3241860,"url":"https://alion.io/job/altera-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":5328,"name":"Altera","domain":"altera.com","url":"https://alion.io/company/altera","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":13,"ghost_share":0,"stale_share":0.385,"repost_share":0.077,"time_to_fill_p50_days":57,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":91200,"max":125400,"currency":"USD","period":"year","gross":null,"usd_annual":125400},"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-27T11:32:10Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Job Details:\nJob Description:\n*This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week.*\nRole Summary\nAs an Executive Administrative Assistant, you will be a trusted partner to the Chief Information Officer (CIO) and members of the IT leadership team. This highly visible role is ideal for a polished, resourceful professional who thrives in a fast-paced environment and takes pride in keeping executives and teams operating at their best.\nYou will play a critical role in supporting a growing organization by managing complex calendars, coordinating priorities, facilitating communication, and ensuring seamless execution of day-to-day operations. Success in this role requires sound judgment, exceptional organizational skills, discretion, and a proactive approach to anticipating needs and solving problems.\nThis is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week.\nKey Responsibilities:\nProvide executive support to the CIO and members of the IT leadership team.\nManage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.\nServe as a key point of coordination between executives, employees, business partners, and external stakeholders.\nAnticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.\nSupport leadership team initiatives by organizing information, tracking deliverables, and coordinating follow-through on key actions.\nPlan and coordinate team meetings, leadership offsites, events, and other organizational activities.\nPrepare presentations, reports, meeting materials, and other business documents.\nProcess and reconcile executive expenses in accordance with company policies.\nHandle sensitive and confidential information with professionalism, discretion, and sound judgment.\nSalary Range\nThe pay range below is for Bay Area California only. Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance.\nThis is a non-exempt hourly position that pays the hourly equivalent of the following range: $91,200 - $125,400 USD\nWe use artificial intelligence to screen, assess, or select applicants for the position. Applicants must be eligible for any required U.S. export authorizations.\nThis position does not provide immigration sponsorship.\nQualifications:\nMinimum Qualifications:\n10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.\nProven experience supporting C-level executives and leadership teams.\nStrong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams and SharePoint.\nExceptional organizational and prioritization skills, with the ability to manage multiple competing demands.\nStrong executive presence, communication skills, and business acumen.\nHighly professional, resourceful, and proactive, with a strong sense of ownership and accountability.\nAbility to exercise excellent judgment and maintain strict confidentiality.\nJob Type:\nRegularShift:\nShift 1 (United States of America)Primary Location:\nSan Jose, California, United StatesAdditional Locations:\nPosting 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