{"id":3772640,"url":"https://alion.io/job/alternative-heat-contract-administrative-assistant","title":"Contract Administrative Assistant","company":{"id":668850,"name":"Alternative Heat","domain":"alternativeheat.co.uk","url":"https://alion.io/company/alternativeheat","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":{"grade":"A","score":94,"open_postings":22,"ghost_share":0,"stale_share":0,"repost_share":0.409,"time_to_fill_p50_days":22,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Inverness, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-03T22:05:45Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-09T12:42:45Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"What We Do:\nWe provide fully integrated renewable energy solutions, from design and installation through to long-term operation and maintenance, supporting public and commercial organisations across the UK and Ireland. By delivering Heat as a Service, we provide reliable, low-carbon heating infrastructure, offering a fully managed solution that supports our client's decarbonisation goals in transitioning to sustainable heating. We take genuine pride in the long-standing relationships we have built, working closely with our clients as trusted partners and continuing to support them on their journey towards net zero.\n\nRole Overview:\nThe ideal candidate will have experience in service-team administration, including collating and processing documents through to the invoicing stage, and will be comfortable working as part of a team.\nThe candidate will coordinate the day-to-day administration of the company’s service and maintenance contracts. This includes administering service calls, maintenance tasks and related processes to support good customer service. The role requires exceptional organisational, administrative and communication skills.\nAs a link between engineers, customers and the wider business, the successful candidate will help keep service and maintenance activities running efficiently. They will take a hands-on approach to service administration in a fast-paced, customer-focused environment.\n\nJob Title | Contract Administrative Assistant\nLocation | Inverness Office\nHours | 38 Hours per week: Monday-Thursday 8am-5pm and Friday 8am-3pm\nSalary | Competitive Depending on Experience\nResponsible to | Service & Maintenance Manager\n\nWhat You'll be Doing\nThis role is responsible for the efficient administration and coordination of service operations, ensuring all engineer service reports are accurately completed, reviewed, and issued to clients in a timely manner. The position involves generating quotations and invoices, producing weekly, monthly, and annual performance reports, managing work permits, maintaining asset and fault rectification records, and ensuring accurate documentation of job reports, pump reports, and water sample submissions. Additional responsibilities include coordinating schedules, supporting stock control and procurement processes, preparing issue reports, taking meeting minutes, and carrying out general administrative duties to support the smooth and compliant operation of the department.","description_format":"text","description_chars":2455,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-11-04T22:05:45Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":22,"reasons":["conf:2","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/alternative-heat-contract-administrative-assistant","json_url":"https://alion.io/job/alternative-heat-contract-administrative-assistant.json","meta":{"generated_at":"2026-11-09T13:59:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18781,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668850},"rest":"https://alion.io/mcp/rest/get_company?id=668850"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falternative-heat-contract-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falternative-heat-contract-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falternative-heat-contract-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alternative-heat-contract-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falternative-heat-contract-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3772640}},{"tool":"search_jobs","arguments":{"company":"alternativeheat.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3772640},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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