{"id":4179608,"url":"https://alion.io/job/amacon-operations-administrator-commercial","title":"Operations Administrator, Commercial","company":{"id":4421001,"name":"Amacon","domain":"amacon.com","url":"https://alion.io/company/amacon-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-16T00:00:00Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-11-12T17:10:26Z","board_verified":true,"closed_at":null,"days_open":57,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":57},"description":"About Us\nDriven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada’s most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that Amacon builds.\nPosition Summary\nThe Operations Administrator, Commercial is a support role to the Manager of Facilities Maintenance and Tenant Improvements. This role will gain exposure to various parts of the business while providing general support to the Maintenance and Tenant Improvements team. This position requires strong organizational skills, the ability to prioritize, and plays a critical role in ensuring a high level of customer service and communication between property management and operations.\nPosition Responsibilities\nPrepare and process purchase orders, invoice coding, change orders, contracts, revisions, and related correspondence for Manager review and approval.\nCoordinate work orders, service requests, maintenance dispatch, and follow-up through Yardi, ensuring requests are tracked through to completion.\nMaintain positive relationships with tenants, vendors, contractors, sub-trades, strata, and suppliers.\nEnsure timely responses to inquiries, feedback, or concerns.\nAssist with preparing and maintaining construction schedules, project files, sub-trade and supplier databases, quotation packages, drawing print orders, and related documentation.\nProvide administrative support, including email and file management, preparation of letters and spreadsheets, filing, information requests, and Yardi database entries.\nAssist with vendor compliance requirements, including obtaining and tracking WorkSafeBC clearance letters, insurance certificates, and other required forms from trades and contractors.\nSupport capital budget administration by assisting with budget preparation, monitoring expenditures, and preparing basic analysis or summaries \nAssist with building operations coordination, including parking monitoring, dispatching enforcement when required, and supporting access control and HVAC-related administrative tasks.\nAttend site visits as required to support project, maintenance, or tenant improvement coordination.\nOther duties as assigned.\nExperience & Qualifications\nEducation:University degree or diploma in a relevant field.\nExperience:1-2 years of administration and/or property management experience.\nWorking knowledge of construction, renovations, property operations, or a willingness to learn.\nSelf-motivated and able to work independently with minimal direction, using sound judgment to respond to day-to-day issues.\nStrong interpersonal and customer service skills, with the ability to adapt communication style to different audiences.\nAbility to build and maintain cooperative working relationships with internal teams, tenants, vendors, contractors, and other external contacts.\nStrong organizational, problem-solving, and time management skills, with the ability to manage multiple priorities and deadlines in a changing environment.\nClear and professional verbal and written communication skills, with strong attention to confidentiality, accuracy, spelling, grammar, and punctuation.\nDetail-oriented and analytical, with a focus on producing accurate, high-quality work.\nBasic accounting knowledge, including invoice coding, purchase orders, and expense tracking.\nValid BC Driver’s License and access to a reliable vehicle.\nProficient in Microsoft Office Suite; experience with Yardi is considered an asset.\nAdditional Information\nAmacon is an equal-opportunity employer who offers competitive compensation and benefit programs. This full-time salaried position works 8:30 am - 5:00 pm, Monday through Friday onsite in our downtown Vancouver location.\nWe thank you for your interest in this position but only those who are short-listed for an interview will be contacted.\nPlease apply through amacon.com via the link provided: https://amacon.bamboohr.com/careers/499","description_format":"text","description_chars":4096,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Development","Construction"],"lifecycle":[{"event":"open","at":"2026-11-12T17:10:26Z"}],"visa":[],"liveness":{"score":18,"band":"cold","label":"Long shot","p_open":1,"p_active":0.506,"p_room":0.35,"age_days":57,"expected_fill_days":26,"reasons":["conf:1","win:tail"],"computed_at":"2026-11-12T19:08:32Z"},"pay":null,"html_url":"https://alion.io/job/amacon-operations-administrator-commercial","json_url":"https://alion.io/job/amacon-operations-administrator-commercial.json","meta":{"generated_at":"2026-11-12T19:08:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":40312,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421001},"rest":"https://alion.io/mcp/rest/get_company?id=4421001"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Famacon-operations-administrator-commercial"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Famacon-operations-administrator-commercial"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Famacon-operations-administrator-commercial"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/amacon-operations-administrator-commercial\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Famacon-operations-administrator-commercial"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4179608}},{"tool":"search_jobs","arguments":{"company":"amacon.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4179608},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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