IT Asset & Cloud Billing

Responsibilities

1. Asset & Service Registry

• Service & Endpoint Mapping: Document and maintain a clear map of backend and frontend service paths to ensure visibility into digital architecture.
• Hardware Inventory: Maintain a master ledger of all physical assets (laptops, servers, peripherals) with 100% accuracy for serial numbers and user assignments.
• Software & SaaS Listing: Manage a centralized directory of active software licenses, seat counts, and subscription tiers.
• Real-Time Documentation: Ensure records are updated immediately following any change, reassignment, or retirement of an asset.

2. Cloud Billing & Financial Administration

• Invoice Verification: Perform monthly audits of cloud invoices (AWS, GCP, etc.) to align billing with actual resource usage and budgets.
• Payment Orchestration: Coordinate with Finance to ensure infrastructure invoices are approved and paid on time to prevent service interruption.
• Account Health: Act as administrative owner for billing accounts, managing payment methods, credit lines, and tax documentation.

3. Auditing & Reporting

• Discrepancy Resolution: Identify "ghost" licenses, unused cloud resources, or missing hardware through regular cross-referencing.
• Executive Reporting: Generate monthly reports summarizing cloud spend, asset utilization, and upcoming renewals for leadership

Requirements

• Engineering Background: Degree or professional background in Computer Science, IT, or related engineering; must be able to "speak tech" and "speak finance".

• SDLC Understanding: Solid grasp of the Software Development Life Cycle and how it impacts asset usage and cloud costs.

• Logical Mapping Skills: Ability to document technical relationships and dependencies (e.g., frontend to backend endpoints).

• Software Mastery: Expert proficiency in Excel/Google Sheets or dedicated ITAM tools

• Financial Discipline: Exceptional attention to detail regarding decimal errors and billing anomalies.

• Administrative Focus: Pride in organizational "cleanliness" and data integrity over hands-on coding or troubleshooting