{"id":2271338,"url":"https://alion.io/job/ambu-executive-assistant","title":"Executive Assistant","company":{"id":2093467,"name":"Ambu","domain":"ambu.com","url":"https://alion.io/company/ambu-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Juárez, Mexico"],"countries":["MX"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":62000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2145},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-11T07:28:29Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-10-11T23:39:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"A global job position with an impact:\nProvide high-level executive and administrative support to the Vice President of North America Operations, while serving as a key coordination point for the Juarez leadership team and broader site organization. The role supports leadership effectiveness through executive calendar management, preparation of presentations and business materials, coordination of Staff Team meetings and leadership activities, follow-up on key actions and priorities, organization of executive communications, and support for cross-functional initiatives.\nThe position also coordinates executive visits, meetings, events, confidential correspondence, reporting, document preparation, and other administrative activities that facilitate effective communication, timely decision-making, and efficient business operations. Domestic and international travel, expense management, and visa and immigration coordination are also part of the role as required.\nResponsibilities and Essential Functions:\nManage the VP's calendar, including meetings, appointments, conference calls, site visits, business commitments, and coordination across different locations and time zones.\nSupport the VP and Juarez leadership team in the preparation and coordination of Staff Team meetings, business reviews, leadership sessions, Town Halls, executive visits, and other key business activities.\nPrepare and consolidate presentations, reports, agendas, meeting materials, correspondence, organizational information, and other executive-level documentation.\nTrack key actions, commitments, deadlines, and follow-up items resulting from leadership meetings and business discussions, helping ensure appropriate coordination and closure.\nCoordinate meeting logistics, agendas, supporting documentation, participants, meeting rooms, virtual connections, and follow-up communications.\nSupport leadership communications and cross-functional coordination by gathering information from different departments and preparing materials for internal and external audiences.\nCoordinate signatures, approvals, document routing, confidential correspondence, and administrative follow-up while handling sensitive business and personnel information with appropriate discretion.\nProvide administrative support for executive and corporate visitors, including agendas, site access, meeting coordination, transportation, hospitality, and other required arrangements.\nSupport the coordination of site events, leadership activities, employee meetings, workshops, and other organizational initiatives as required.\nCoordinate domestic and international business travel for the VP, leadership team, and site personnel as required, including flights, hotels, ground transportation, rental cars, and related services.\nPrepare and submit the VP's travel expense reports, collecting and reconciling receipts, invoices, credit card charges, and supporting documentation.\nProvide administrative guidance to employees regarding company travel processes and coordinate with travel agencies, airlines, hotels, transportation companies, and other service providers.\nCoordinate administrative processes related to business visas, renewals, immigration permits, work-related travel authorizations, and other international entry requirements.\nSchedule appointments with consulates, embassies, visa application centers, biometric centers, and relevant authorities, and coordinate passports, photographs, applications, and supporting documentation.\nPrepare invitation letters, employer support letters, employment verification letters, assignment letters, and other corporate documentation required for international business travel.\nPerform other executive, administrative, and coordination activities required to support the VP, leadership team, and effective operation of the Juarez site.\nQualifications:\nBachelor's degree in Business Administration, International Business, Communication, Human Resources, or a related field preferred. Relevant experience may be considered in lieu of formal education.\n3-5 years of experience in an Executive Assistant, Executive Coordinator, Administrative Coordinator, or similar role. Experience supporting senior executives and leadership teams in a multinational or manufacturing environment is highly desirable.\nDemonstrated experience preparing executive presentations, coordinating leadership meetings, managing confidential information, and following up on multiple priorities and stakeholders.\nExperience coordinating international travel, executive visits, and visa or immigration processes is desirable.\nAdvanced/professional English and Spanish. Ability to participate in business meetings and prepare professional presentations, correspondence, reports, and documentation in both languages.\nStrong organizational skills, attention to detail, discretion, judgment, and ability to manage competing priorities in a fast-paced environment.\nStrong interpersonal and communication skills, with the ability to interact effectively with executives, corporate teams, employees, visitors,\nWork Environment:\nThis is a manufacturing facility and as a result, employees have the potential to be exposed to noise, chemicals, fumes, airborne particles, machinery, vibration, or other workplace hazards controlled within compliance of current safety and health standards.\nHow to Apply:\nIf you are interested in the position, then please apply as soon as possible through our recruitment system. Note that we will invite candidates for interviews on a continuous basis so no need to hesitate.\nThis job ad will be online until October 05, 2026, but once we have found the right candidate, this ad will no longer be online. For more information about the position, please feel free to contact at .","description_format":"text","description_chars":5797,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"region"},{"name":"Canada","iso":"CA","kind":"region"},{"name":"Mexico","iso":"MX","kind":"region"},{"name":"Anguilla","iso":null,"kind":"region"},{"name":"Antigua and Barbuda","iso":"AG","kind":"region"},{"name":"Aruba","iso":"AW","kind":"region"},{"name":"Bahamas","iso":"BS","kind":"region"},{"name":"Barbados","iso":"BB","kind":"region"},{"name":"Belize","iso":"BZ","kind":"region"},{"name":"Bermuda","iso":"BM","kind":"region"},{"name":"British Virgin 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