{"id":2033895,"url":"https://alion.io/job/ameco-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":2312340,"name":"AMECO","domain":"ameco.com","url":"https://alion.io/company/ameco-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Harrison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T13:44:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-24T05:27:35Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"AMECOis seeking a highly organized and detail-oriented Senior Administrative Assistant who will be responsible for providing administrative support to warehouse and distribution operations, including work order processing, product transfers, inventory documentation, data entry, reporting, invoicing, filing, and record maintenance. Ensures accurate and timely processing and communication of warehouse-related information while providing exceptional support to internal and external customers.\nKey Responsibilities:\nProcess and maintain departmental paperwork, work order tickets, product transfers, invoices, shipping documents, and other warehouse-related records.\nEnter, update, and maintain accurate information in SAP and other applicable business systems.\nReview documentation for accuracy, completeness, and proper processing and follow up on discrepancies as needed.\nMaintain organized electronic and paper files and departmental records.\nPrepare routine reports, spreadsheets, and operational documentation to support warehouse activities and management.\nProvide administrative support for inventory control activities, including inventory transactions, adjustments, cycle count documentation, and discrepancy research.\nResearch and assist with resolving order, shipment, inventory, invoicing, and documentation discrepancies.\nMaintain Safety Data Sheet (SDS) information, certifications, and other required documentation as applicable.\nCoordinate information and documentation between warehouse personnel and other departments, customers, vendors, and carriers as appropriate.\nMonitor assigned transactions, paperwork, and requests to ensure timely completion and appropriate follow-up.\nRespond to internal and external inquiries and provide accurate and timely information.\nAssist warehouse management with administrative projects, reporting, recordkeeping, and general clerical support.\nEstablish and maintain positive working relationships with internal and external customers.\nMaintain confidentiality and accuracy of company, customer, and operational information.\nUphold AMECO's productivity, quality, safety, and customer service standards.\nAdhere to and support AMECO's Health, Safety & Environmental (HSE) and Sustainability Policies.\nPerform all other duties as assigned.\nEducation Requirements: High School Diploma or GED\nMinimum Qualifications:\nMinimum of two years of administrative, clerical, warehouse administrative, distribution support, or related experience required.\nExperience supporting warehouse, distribution, logistics, receiving, shipping, or inventory operations preferred.\nFamiliarity with AMECO's product offering, including construction tools and consumables, preferred.\nGeneral knowledge of inventory control, order processing, shipping, and receiving processes preferred.\nStrong data entry skills with a high degree of accuracy.\nProficiency in Microsoft Office applications, including Excel and Outlook, with the ability to learn and effectively use other computer applications.\nPrior SAP B1 experience or exposure preferred.\nStrong organizational, filing, documentation, and recordkeeping skills.\nExcellent attention to detail with strong follow-through.\nAbility to research discrepancies and identify appropriate follow-up actions.\nEffective verbal and written communication skills with the ability to interact professionally with employees, customers, and business partners at all levels.\nStrong customer service and interpersonal skills with the ability to establish and maintain positive working relationships.\nExcellent time management and prioritization skills.\nAbility to manage multiple assignments and adjust priorities as business needs change.\nSelf-motivated and able to work independently with limited day-to-day direction while exercising sound judgment.\nProfessional demeanor with demonstrated reliability, discretion, credibility, and trustworthiness.\nCertifications, Licenses, Registration: No specific certifications required.\nSupervisory Responsibilities: This position has no direct supervisory responsibilities.\nPhysical Demands/Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n\nThis position primarily involves administrative work and requires frequent sitting and use of a computer, keyboard, telephone, and other standard office equipment.\nMay periodically stand and walk throughout the office and warehouse and may occasionally reach, bend, stoop, or handle documents, files, and other materials.\nMay occasionally be required to lift, carry, or move light office or administrative materials.\nWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \nThis position provides administrative support within a warehouse/distribution environment. Work is primarily performed in an office or designated administrative area associated with the warehouse.\nRole involves working alone and collaborating as part of a team. Often required to work at a fast pace to meet deadlines, thus some stress may occur.\nOccasionally the performance of this position will require exposure to production/manufacturing/Warehouse areas, which may result in being near moving mechanical parts or being exposed to fumes or airborne particles. These respective areas will require the use of personal protective equipment, such as safety glasses, hearing protection or hard hats. The noise level in the production/manufacturing areas is usually loud.\nRequired personal protective equipment must be worn when entering designated operational areas.\nTravel Requirements: Travel is not routinely required. Occasional overtime or schedule flexibility may be required based on business and operational needs.\nJoining the A-Team\nWhat We Offer\nWe are committed to investing in our associates by providing meaningful career development opportunities, ongoing professional training, leadership advancement pathways, organizational stability, and a comprehensive total rewards package.\nOur benefits include:\nCompetitive base salary plus performance-based incentive opportunities designed to reward individual and organizational success\nExecutive-level leadership development and continuing education opportunities\nComprehensive medical coverage, including PPO and High-Deductible Health Plan (HDHP) options with Health Savings Account (HSA) or Flexible Spending Account (FSA) eligibility\nDental insurance\nVision insurance\nEight (8) paid company holidays annually\nGenerous paid time off (PTO) program\n401(k) retirement plan with a company match of up to 4%\nCompany-paid Life Insurance, Short-Term Disability (STD), and Long-Term Disability (LTD) coverage\nEmployee Assistance Program (EAP)\nVoluntary supplemental benefits, including Accident, AD&D, Critical Illness, Hospital Indemnity, and additional Life Insurance coverage\nAdditional executive benefits and perquisites may be available based on role eligibility\nAt AMECO, we recognize that our success is driven by exceptional people. We are dedicated to supporting our leaders with the resources, benefits, and opportunities they need to thrive personally and professionally.\nWho We Are\nAMECO is a full-service, global leader in integrated Site Services®, including scaffold material, design, and labor; tools; specialty rental and supply; construction equipment; vehicles; fleet services; energy solutions; workforce hydration; temporary facilities; and other site support solutions. Since 1947, we have partnered with industry leaders, facility owners, contractors, and government agencies to improve operational performance, increase productivity, and reduce project costs, no matter the scale: small, large, or truly epic.\nAt AMECO, expertise is more than a capability. It is our commitment. We leverage the knowledge, experience, and resources of our people to deliver innovative solutions that help our clients achieve greater efficiency, reliability, and project success.\nOur proven track record spans capital construction projects and ongoing facility operations throughout North America. We specialize in managing critical indirect construction products and services while delivering measurable results through increased productivity, schedule certainty, cost optimization, and operational excellence.\nAMECO serves a diverse range of industries, including:\nPower Generation\nAdvanced Manufacturing & Technology\nPharmaceutical & Biotechnology\nLiquified Natural Gas (LNG)\nChemical Processing\nInfrastructure\nMarine\nMetals & Minerals\nGovernment & Rapid Response\nCommercial Construction\nThrough our comprehensive Site Services® solutions and customer-focused approach, we help clients maximize asset utilization, enhance performance, and successfully execute projects from planning to completion, and throughout operations and maintenance.\nAt AMECO, we don't just support projects. We unlock possibilities onsite, working together to make sites operate safely and efficiently, no matter the scale or complexity.","description_format":"text","description_chars":9360,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Insurance coverage","Life insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-07T15:18:18Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.823,"p_room":0.9,"age_days":16,"expected_fill_days":36,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/ameco-senior-administrative-assistant","json_url":"https://alion.io/job/ameco-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-24T06:49:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10096,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2312340},"rest":"https://alion.io/mcp/rest/get_company?id=2312340"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fameco-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fameco-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fameco-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ameco-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fameco-senior-administrative-assistant"}]}