{"id":4081744,"url":"https://alion.io/job/amentum-utilities-plannersubcontract-coordinator","title":"Utilities Planner/subcontract Coordinator","company":{"id":14861,"name":"Amentum","domain":"amentum.com","url":"https://alion.io/company/amentum","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":432,"ghost_share":0,"stale_share":0.931,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Groton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[{"name":"GMP","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T17:32:15Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"As the Planner Scheduler/ Vender Manager you will serve as a direct liaison between the vendors, maintenance team, operations team, and staff leveraging demonstrated interpersonal skills to implement creative, inclusive, and cost-effective solutions to repair and maintain facilities equipment and other support devices. Within Amentum, our group provides maintenance services for our clients’ industrial, manufacturing, distribution, pharmaceutical, and commercial sites worldwide. In depth knowledge of Utility equipment and operations is not necessary for this role.\nAs the Planner Scheduler / Vender Manager, your daily duties for this role will include:\nMaintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.\nProvide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering.\nPartner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete.\nMaintain proficiency in CMMS work order system to update equipment history and access material inventory management system.\nSchedule work with Service departments, print appropriate work orders when scheduled, track and report on the completion of work.\nSchedule Subcontractor and Vendor Support for Utilities maintenance and repair.\nEstimate work order completion times and compare to actual performance.\nPartner with management leaders and teams to facilitate current year purchase order close out process.\nCollaborate with management leaders and teams with activities associated with purchase order creation and invoice processing.\nInitiate purchase change order to adjust funding, time limits, and quotes as appropriate.\nManage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.\nWork closely with Accounts Payable in prevention of double billing or incorrect payment.\nWork closely with Procurement to insure Vendor accountability.\nComply with all company policies and procedures and adhere to company standards.\nPerform other job-related duties and special projects as requested.\nSupport safety program as necessary.\nPerform other duties as assigned by Manager or Supervisor.\nAs the Planner Scheduler / Vender Manager you will be expected to:\nWork in a team environment with a one team mentality; be friendly, respectful, empathetic, and professional to teammates and clients.\nValue and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace.\nBalance workload and multiple tasks while focusing on attention to detail and prioritizing assignments.\nTake initiative to resolve issues that arise and solve problems independently; shift priorities as needed or requested by management and remain flexible.\nOther duties as assigned by management.\nCommunication\nKnowledge of Microsoft Windows, Word, Excel, Outlook and SharePoint\nAbility to communicate clearly via phone\nAbility to work closely with customer during site emergencies.\nExcellent oral and written communications\nExcellent interpersonal skills, i.e., listening to customer needs, articulating path forward and giving solutions that provide value to the customer, etc.\nAccurately document electronic and paper cataloging system to provide information to customer or regulatory personnel.\nStrive for quick complaint resolution; to resolve problems on the first call and avoid escalation of issues through operational knowledge.\nMinimum Requirements\nHigh school diploma or demonstrated equivalent.\nThree years of experience in business administration, technical operations, or a related technical role in a facility management, maintenance planning, Operations, engineering, or construction environment.\nDemonstrated experience in a high visibility customer service role with multiple customer streams.\nStrong written and oral communication skills and ability to work in a team environment.\nAbility to obtain site specific security access including all applicable background checks.\nAbility to work overtime, holidays, various shifts, weekends, and alternative work schedules.\nAbility to obtain an appropriate driver's license issued by the State Department of Motor Vehicles, as requested.\nMust be a United States citizen or Permanent Resident.\nThis position does not include sponsorship for United States work authorization.\nSome physical/special requirements include:\nRegularly lift to 50 lbs\nRegularly climb ladders, steps, and scaffolding\nRepetitive motions: bend, stoop, squat, kneel, stretch, reach, wrist movement\nWalk extensively throughout the plant during shift\nWork at an accelerated pace in emergency conditions\nAbility to differentiate colors pertaining to wire color-coding\nWear steel toe safety shoes, safety glasses, gloves, hard hats, and other Personal Protective Equipment as needed.\nCope with demands (stressors) that are associated with the job and/or the work environment.\nPreferred Requirements\nTechnical degree preferred.\nExperience working in a GMP or similar regulated environment such as hospitals, biomedical or pharmaceutical campuses\nAbility to read and understand repair manuals, specifications, drawings, and schematic diagrams.\nExperience working with heavy industrial or manufacturing plant steam systems, centrifugal chillers, air handling units, turbines, boilers, cooling towers, air compressors, air dryers, heat exchangers, exhaust systems, pneumatic controls, and building automation control systems.\nExperience using a Computerized Maintenance Management System (CMMS); EAMS experience is a plus.\nExperience interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.\nExcellent verbal and written communication skills.\nCompensation Details:\n90-100KThe compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.\nBenefits Overview:\nOur health and welfare benefits are designed to support you and your priorities. Offerings include:\nHealth, dental, and vision insurance\n\nPaid time off and holidays\n\nRetirement benefits (including 401(k) matching)\n\nEducational reimbursement\n\nParental leave\n\nEmployee stock purchase plan\n\nTax-saving options\n\nDisability and life insurance\n\nPet insurance\n\nNote: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.\nOriginal Posting:\n11/10/2026 - Until FilledAmentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.\nAmentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.","description_format":"text","description_chars":8146,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":true,"languages":[]},"benefits":["Equity","Life insurance","Parental leave","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Military Logistics","Facilities Management","Business Process Outsourcing (BPO)","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-11T17:32:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 4","filings_12m":4,"filings_prev_12m":5,"green_card_filings_12m":0,"median_offered_wage_usd":107500,"route":null,"cap_exempt":false,"checked_at":"2026-11-11T07:38:50+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":18,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-11T19:36:51Z"},"pay":null,"html_url":"https://alion.io/job/amentum-utilities-plannersubcontract-coordinator","json_url":"https://alion.io/job/amentum-utilities-plannersubcontract-coordinator.json","meta":{"generated_at":"2026-11-11T19:36:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":38047,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14861},"rest":"https://alion.io/mcp/rest/get_company?id=14861"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Famentum-utilities-plannersubcontract-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Famentum-utilities-plannersubcontract-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Famentum-utilities-plannersubcontract-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/amentum-utilities-plannersubcontract-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Famentum-utilities-plannersubcontract-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4081744}},{"tool":"search_jobs","arguments":{"company":"amentum.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4081744},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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