{"id":1476915,"url":"https://alion.io/job/ameresco-administrative-assistant","title":"Administrative Assistant","company":{"id":1781936,"name":"Ameresco","domain":"ameresco.com","url":"https://alion.io/company/ameresco-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":15,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-10-02T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Aiken, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":807},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T19:00:03Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-02T05:58:16Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Ameresco, Inc. (NYSE: AMRC) is a leading energy infrastructure company delivering integrated solutions that provide reliable power and modernize infrastructure. Since 2000, we have served as a trusted partner to public and private sector customers across North America, the UK and Europe, delivering over $15 billion in solutions and contracting more than 5 GW of energy resources.\nAt Ameresco, we integrate energy resources and modernize the built environment through innovative infrastructure solutions that improve reliability, optimize performance, strengthen resilience, and support long-term sustainability. Join us in building the infrastructure that powers the future. Explore opportunities to make a meaningful impact while growing your career with a company at the forefront of energy innovation.\nAmeresco has an opportunity for an Administrative Assistant to support our team at the Savannah River industrial complex near Aiken, South Carolina.\nResponsibilities:\nServe as the primary point of contact for visitors, vendors, and government representatives, ensuring a professional and welcoming experience. \nAnswer and route incoming telephone calls with professionalism and excellent customer service. \nReview, monitor, and process vendor invoices and purchase requisitions for approval. \nManage office and janitorial supply inventories by tracking stock levels, forecasting needs, placing orders, and verifying deliveries. \nReceive, sort, and distribute incoming mail, packages, and other deliveries. \nPrepare, format, and distribute correspondence, reports, memos, letters, and forms. \nAssist with the preparation, compilation, and submission of regularly scheduled reports. \nPerform weekly quality assurance reviews and submit payroll records to Corporate. \nMaintain, update, and distribute company contact lists to ensure accuracy and accessibility. \nOrganize and maintain shared drive folders and files, ensuring information remains current and properly documented. \nCreate, update, and analyze reports using Microsoft Dynamics 365, Excel, and PowerPoint. \nCoordinate and support multiple projects and administrative tasks, including campus errands, document delivery, badge office visits, and other operational needs. \nDevelop and maintain knowledge of Department of Energy (DOE) requirements, ensuring compliance with established protocols and implementing updates as needed. \nHandle sensitive and confidential information with the highest level of discretion and professionalism. \nProvide general administrative and operational support to the team and leadership.\nOther duties as assigned. \nMinimum Qualifications:\nHigh school diploma or equivalent required.\nMinimum of five (5) years of administrative support experience, preferably within construction, engineering, manufacturing, industrial, accounting, or professional services environments.\nAdditional Qualifications:\nAdvanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.\nStrong verbal and written communication skills, with the ability to interact professionally with employees, customers, vendors, government representatives, and leadership.\nExperience scheduling and coordinating meetings, managing calendars, and supporting virtual collaboration through Microsoft Teams.\nExcellent organizational, time management, and prioritization skills, with a proven ability to meet deadlines in a fast-paced environment.\nWorking knowledge of procurement, purchasing, invoicing, payroll administration, and basic accounting processes.\nStrong customer service mindset with the ability to respond promptly and effectively to changing business needs.\nExperience maintaining electronic records, shared drives, and document management systems.\nDemonstrated ability to manage multiple priorities, coordinate administrative processes, and support day-to-day office operations.\nExperience handling sensitive and confidential information with discretion and professionalism.\nHigh attention to detail and commitment to accuracy in reporting, recordkeeping, and administrative processes.\nAbility to adapt quickly, manage competing priorities, and work independently with minimal supervision.\nWillingness and flexibility to work additional hours when business needs require.\nAbility to review confidential US security information is required. \nAmeresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans.\nAll official communications from Ameresco will originate from an @ameresco.com email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO\nAmeresco is an Equal Opportunity Employer.","description_format":"text","description_chars":5014,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities"],"lifecycle":[{"event":"open","at":"2026-09-29T19:00:03Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":48,"reasons":["conf:21","win:early"],"computed_at":"2026-10-02T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ameresco-administrative-assistant","json_url":"https://alion.io/job/ameresco-administrative-assistant.json","meta":{"generated_at":"2026-10-03T04:03:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4085,"day_limit":5000,"remaining_today":915,"minute_limit":60,"resets_at":"2026-10-04T00:00:00Z"}}}