{"id":1959867,"url":"https://alion.io/job/american-clean-power-coordinator-events-business-development","title":"Coordinator, Events & Business Development","company":{"id":1801571,"name":"American Clean Power","domain":"cleanpower.org","url":"https://alion.io/company/cleanpower-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Sales","role_family":"Sales","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"closed","first_seen_at":"2026-10-06T14:19:29Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-21T23:37:48Z","board_verified":false,"closed_at":"2026-10-21T23:37:48Z","days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"About Us \nThe American Clean Power Association (ACP) is the leading voice of today’s multi-tech clean energy industry, representing energy storage, wind, utility-scale solar, clean hydrogen, and transmission companies. ACP is committed to meeting America’s energy and national security goals and building our economy with fast-growing, low-cost, and reliable domestic power. Learn more at cleanpower.org.\nPosition Summary\nThe Events & Business Development Coordinator provides administrative and operational support to ACP’s Events and Business Development department, including support for the SVP, Events and department Vice Presidents. The Coordinator supports department operations through scheduling, meeting coordination, communications, reporting, project tracking, and maintenance of department resources and materials. The role requires strong organization, attention to detail, sound judgment, and consistent follow-through while managing multiple priorities and working with staff and leaders across the organization.\nThe position also provides administrative support for Business Development and event activities, including sales and sponsorship processes, team inboxes, event materials and shipping, and onsite leadership logistics. The Coordinator works collaboratively across the department and with internal teams, communicates clearly and professionally, and takes ownership of assigned responsibilities to help keep priorities organized, information up to date, and administrative processes moving forward.\nEssential Functions/Major Responsibilities\nTo perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.\nEvents Department & Leadership Support\nProvide administrative support to the SVP, Events and department Vice Presidents, including calendar management, travel, meeting scheduling, and logistics, anticipating needs and adjusting priorities as schedules change.\nCoordinate department and leadership meetings, including scheduling, agendas, materials, notes, and follow-up items, ensuring information is accurate, organized, and shared in a timely manner.\nAssist with presentations, reports, briefing materials, and board materials by preparing templates, compiling information, coordinating input, and following through with contributors to meet deadlines.\nTrack department priorities, deadlines, action items, and project updates, proactively following up on outstanding items and flagging issues or delays as needed.\nMaintain department calendars, organizational charts, contact lists, resource libraries, dashboards, trackers, and other shared materials, with close attention to accuracy and consistency.\nCompile information and provide administrative support for department budget, expense, revenue, and performance reporting, working closely with team members to ensure information is complete and up to date.\nProvide scheduling, documentation, and administrative support for annual planning and other department initiatives, managing multiple assignments and deadlines with consistent follow-through.\nCoordinate administrative support related to new department tools and processes, including training schedules, materials, and documentation, helping ensure staff have the information and resources needed.\nProvide administrative and scheduling support for department onboarding, team meetings, retreats, recognition activities, and other team initiatives.\nHandle confidential information and sensitive communications with good judgment, discretion, and professionalism.\nBusiness Development Team Support\nSupport Business Development activities through scheduling, meeting coordination, pipeline updates, reporting, and other administrative support, responding to team needs in a timely and service-oriented manner.\nMaintain Business Development dashboards, trackers, templates, sales tools, and reporting materials, with a focus on accuracy, organization, and timely updates.\nCoordinate administrative processes related to contracts, approvals, sponsorships, exhibits, and revenue tracking, following established processes and ensuring required information and approvals are in place.\nManage the Partnership inbox, responding to or routing inquiries promptly and following through to ensure requests reach the appropriate team member.\nPrepare and maintain proposal templates, sales collateral, presentations, and other Business Development materials, working with team members to ensure materials are accurate and current.\nCoordinate information and administrative handoffs between Business Development and other Events teams, communicating clearly across teams and helping keep sponsor and exhibitor fulfillment needs on track.\nEvent Logistics & Execution Support\nCoordinate executive schedules, travel, meetings, and onsite leadership logistics for conferences, events, committee meetings, board meetings, and special programs, anticipating scheduling and logistical needs and adjusting as plans change.\nProvide administrative and coordination support for VIPs, board members, speakers, sponsors, and other event stakeholders, communicating clearly and providing a high level of service.\nCoordinate sponsorship fulfillment activities, including branded item orders, production timelines, and graphic approval processes, working closely with Business Development and other Events teams to meet established deadlines and commitments.\nManage the Conferences team inbox and provide backup coverage for other department inboxes during peak event periods, responding to and routing requests in a timely and professional manner.\nCoordinate event inventory, supplies, and shipping logistics, including shipments to and from event venues, tracking event materials, and maintaining accurate inventory records.\nProvide onsite administrative and logistical support at ACP events, remaining flexible and responsive to changing needs and helping resolve issues within the scope of the role.\nEducation, Experience, Skills\nBachelor’s degree in a relevant field or equivalent combination of education and experience.\n1+ years of experience in administrative support, department coordination, events, business development support, or a related role (internship experience considered).\nExperience supporting events, sales, sponsorship, or business development teams is a plus.\nStrong organizational and time management skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.\nStrong written and verbal communication skills with the ability to communicate clearly and professionally with staff, senior leaders, members, vendors, and other external stakeholders.\nGood judgment and discretion when handling confidential information, sensitive communications, and requests involving senior leaders.\nCollaborative and service-oriented approach with the ability to build positive working relationships, respond to team needs, and work effectively across departments.\nReliable follow-through and accountability for assigned work, including proactively tracking deadlines, following up on outstanding items, and asking questions or raising concerns when needed.\nProficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with the ability to learn and effectively use new systems and technology.\nAbility to travel and provide onsite support during conferences and events, including occasional evenings and weekends.\nJob Conditions\nWe are a fast-paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. This position may experience high-level work demands and independent decision-making under tight timelines. Regular travel across the country for meetings or events may be required. Applicants must be currently authorized to work in the United States on a full-time basis. ACP will not sponsor applicants for work visas. \nWe reasonably believe that the base salary range for this position is $55,000- 70,000 annually. At ACP, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs. ACP offers a 401k, PTO and sick leave, commuter benefits, wellness reimbursement, and professional development/tuition reimbursements for eligible employees. \nThis privacy notice applies to the processing of personal information that ACP collects about candidates for employment. Throughout the application process, ACP may collect some or all of the following categories of personal information: name and address; email address; age or date of birth; race or other demographic information; occupation and employment history; phone number; education; and/or social security number or other identification data.\nACP provides this information to third-party service providers to store and process this data on our behalf, for background checks, and for regulatory compliance. 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