{"id":1556957,"url":"https://alion.io/job/american-regent-executive-assistant","title":"Executive Assistant","company":{"id":2011712,"name":"American Regent","domain":"americanregent.com","url":"https://alion.io/company/americanregent","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":8,"ghost_share":0,"stale_share":0.875,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Albany, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-09-09T00:00:00Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-10-30T13:22:50Z","board_verified":false,"closed_at":"2026-10-30T13:22:50Z","days_open":51,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":51},"description":"Nature and Scope\nThe Executive Assistant provides high-level administrative and operational support to multiple executives, ensuring efficient management of schedules, communications, projects, and departmental activities. This role serves as a key point of coordination between executives, internal stakeholders, and external partners while maintaining the highest level of professionalism, confidentiality, and organizational effectiveness.\nEssential Duties and Responsibilities\nNothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.\nManage complex calendars for multiple executives, including scheduling meetings, appointments\nCoordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.\nPrepare meeting agendas, presentations, reports, and supporting materials.\nDraft, edit, and distribute professional communications on behalf of executives.\nTrack and follow up on action items, deadlines, and key deliverables.\nAssist with day-to-day business-related activities for site(s).\nCoordinate staff meetings, and special events.\nPrepare meeting materials, presentations, minutes, and follow-up summaries.\nArrange conference rooms, catering and logistics as needed.\nSupport all departmental and company meetings\nCoordinate domestic and international travel arrangements.\nDevelop travel itineraries and ensure all necessary reservations are secured.\nPrepare and reconcile expense reports in accordance with company policies.\nPerform any other tasks/duties as assigned by management.\nEducation Requirements and Qualifications\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.\nBachelor’s degree required.\nMinimum 5-7 years of executive administrative support experience.\nExperience supporting multiple senior-level executives simultaneously.\nExperience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.\nExperience using Concur preferred\nExceptional organizational and time-management skills.\nStrong attention to detail and accuracy.\nAbility to manage multiple priorities and meet deadlines in a fast-paced environment.\nExcellent verbal and written communication skills.\nAdvanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.\nStrong problem-solving and decision-making skills.\nAbility to handle confidential and sensitive information with discretion.\nDemonstrated professionalism, sound judgment, and initiative.\nAbility to work independently with minimal supervision.\nAbility to work overtime as needed.\nPhysical Environment and Requirements\nAbility to work in an office environment.\nAbility to sit, stand, and use a computer for extended periods.\nOccasional travel may be required.\nAmerican Regent celebrates diversity and we are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.\nApplicants have rights under Federal Employment Laws.\nFMLA poster: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf\n\nKnow Your Rights: Know Your Rights: Workplace discrimination is illegal (eeoc.gov)\n\nEmployee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf\n\nAlert: We’re aware of individuals impersonating our staff to target job seekers. Please note:\n·All legitimate communication will come directly from a verified ARI recruiter either by phone or via an americanregent.com email address.\n·Our recruiting process includes multiple in person and/or video interviews and assessments.\n·If you are unsure about the legitimacy of a message, contact John Rossini at  before responding.\n·We never request payment, bank information, or personal financial details during our offer process.\nYour security is important to us, and we encourage you to stay vigilant when job searching.\nAmerican Regent Inc. endeavors to make https://careers.americanregent.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email .","description_format":"text","description_chars":4557,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Dietary Supplements"],"lifecycle":[{"event":"open","at":"2026-10-01T02:23:40Z"},{"event":"close","at":"2026-10-30T13:22:50Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3 · green card filings: 1","filings_12m":3,"filings_prev_12m":3,"green_card_filings_12m":1,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/american-regent-executive-assistant","json_url":"https://alion.io/job/american-regent-executive-assistant.json","meta":{"generated_at":"2026-10-30T13:29:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":465,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2011712},"rest":"https://alion.io/mcp/rest/get_company?id=2011712"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Famerican-regent-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Famerican-regent-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Famerican-regent-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/american-regent-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Famerican-regent-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1556957}},{"tool":"search_jobs","arguments":{"company":"americanregent.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1556957},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}