Accounts Payable Assistant (On-site)

About AmeriPharma

AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.

AmeriPharma’s Benefits

• Full benefits package including medical, dental, vision, life that fits your lifestyle and goals
• Great pay and general compensation structures
• Employee assistance program to assist with mental health, legal questions, financial counseling etc.
• Comprehensive PTO and sick leave options
• 401k program
• Plenty of opportunities for growth and advancement
• Company sponsored outings and team-building events
• Casual Fridays

Job Summary

We are looking for a detail-oriented Accounts Payable Assistant with experience in QuickBooks, BILL, invoice processing, and data entry. Responsible for processing high volumes of vendor invoices, entering and coding expenses, preparing payments, and maintaining vendor records. Strong attention to detail, accuracy, and organization with the ability to meet deadlines in a fast-paced accounting environment.

Job Details

Location: Laguna Hills, CA (This is an onsite position where team collaboration is critical to success; remote work is not an option at this time.)

Schedule: Monday - Friday 8:00am-4:30pm PST

Duties and Responsibilities

• Process and accurately enter vendor invoices into QuickBooks and BILL.
• Review invoices for accuracy, proper approvals, supporting documentation, and appropriate coding.
• Code expenses to the appropriate property, general ledger account, and expense category.
• Maintain accurate vendor records, including W-9s and payment information.
• Review vendor statements and research outstanding, duplicate, or missing invoices.
• Reconcile vendor accounts and assist with accounts payable reconciliations.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain organized electronic records of invoices, payment confirmations, and supporting documentation.
• Assist with 1099 preparation and vendor tax documentation.
• Enter and track property-related expenses, including repairs and maintenance, utilities, landscaping, insurance, and other operating expenses.
• Communicate with vendors, and internal staff to resolve invoice discrepancies and payment issues.
• Assist with month-end close by providing AP reports, outstanding invoice information, and supporting documentation.
• Perform accurate financial data entry and assist with general accounting and administrative tasks.

Required Qualifications

• Accounts Payable experience with data entry and coding vendor invoices into an accounting system such as QuickBooks or similar system.
• Microsoft Excel, Word
• Computer literate and proficient in digital software/tools.
• Be organized and have strong attention to details.
• Effectively communicate with vendors and internal staff to resolve invoice discrepancies and payment issues.
• Effectively communicate and escalate issues and information to Senior Accountant or Accounting Manager on a timely basis.
• Team personality who cares about making improvements in their areas of responsibility and helping the business to be more successful.
• Ability to work independently with minimal supervision.

Education and Experience Requirements

• High School Diploma or Associate’s degree
• Minimum one year experience in Accounts Payable

Preferred Qualifications

• Experience with QuickBooks
• Experience with BILL
• Experience with Yardi (real estate property accounting)

AmeriPharma’s Mission Statement

Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care!

Physical Requirements

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Statement

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or on the basis of disability or any other legally protected class.