{"id":1167899,"url":"https://alion.io/job/ameripharma-accounts-payable-assistant-on-site","title":"Accounts Payable Assistant (On-site)","company":{"id":668851,"name":"AmeriPharma","domain":"ameripharma.com","url":"https://alion.io/company/ameripharma","size_band":"51-200","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":70,"open_postings":20,"ghost_share":0.5,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Laguna Hills, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":69000,"max_usd":181000,"period":"year","method":"role_country_seniority_unknown","sample_n":4425},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-09-24T04:50:26Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T12:36:00Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About AmeriPharma\nAmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.\nAmeriPharma’s Benefits\nFull benefits package including medical, dental, vision, life that fits your lifestyle and goals\nGreat pay and general compensation structures\nEmployee assistance program to assist with mental health, legal questions, financial counseling etc.\nComprehensive PTO and sick leave options\n401k program\nPlenty of opportunities for growth and advancement\nCompany sponsored outings and team-building events\nCasual Fridays\nJob Summary\nWe are looking for a detail-oriented Accounts Payable Assistant with experience in QuickBooks, BILL, invoice processing, and data entry. Responsible for processing high volumes of vendor invoices, entering and coding expenses, preparing payments, and maintaining vendor records. Strong attention to detail, accuracy, and organization with the ability to meet deadlines in a fast-paced accounting environment.\nJob Details\nLocation: Laguna Hills, CA (This is an onsite position where team collaboration is critical to success; remote work is not an option at this time.)\nSchedule: Monday - Friday 8:00am-4:30pm PST\nDuties and Responsibilities\nProcess and accurately enter vendor invoices into QuickBooks and BILL.\nReview invoices for accuracy, proper approvals, supporting documentation, and appropriate coding.\nCode expenses to the appropriate property, general ledger account, and expense category.\nMaintain accurate vendor records, including W-9s and payment information.\nReview vendor statements and research outstanding, duplicate, or missing invoices.\nReconcile vendor accounts and assist with accounts payable reconciliations.\nRespond to vendor inquiries regarding invoices, payments, and account balances.\nMaintain organized electronic records of invoices, payment confirmations, and supporting documentation.\nAssist with 1099 preparation and vendor tax documentation.\nEnter and track property-related expenses, including repairs and maintenance, utilities, landscaping, insurance, and other operating expenses.\nCommunicate with vendors, and internal staff to resolve invoice discrepancies and payment issues.\nAssist with month-end close by providing AP reports, outstanding invoice information, and supporting documentation.\nPerform accurate financial data entry and assist with general accounting and administrative tasks.\nRequired Qualifications\nAccounts Payable experience with data entry and coding vendor invoices into an accounting system such as QuickBooks or similar system.\nMicrosoft Excel, Word\nComputer literate and proficient in digital software/tools.\nBe organized and have strong attention to details.\nEffectively communicate with vendors and internal staff to resolve invoice discrepancies and payment issues.\nEffectively communicate and escalate issues and information to Senior Accountant or Accounting Manager on a timely basis.\nTeam personality who cares about making improvements in their areas of responsibility and helping the business to be more successful.\nAbility to work independently with minimal supervision.\nEducation and Experience Requirements\nHigh School Diploma or Associate’s degree\nMinimum one year experience in Accounts Payable\nPreferred Qualifications\nExperience with QuickBooks\nExperience with BILL\nExperience with Yardi (real estate property accounting)\nAmeriPharma’s Mission Statement\nOur goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care!\nPhysical Requirements\nThe following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.\nEEO Statement\nThe above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or on the basis of disability or any other legally protected class.","description_format":"text","description_chars":5421,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-24T04:50:26Z"}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":43,"reasons":["conf:0","stale_co","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ameripharma-accounts-payable-assistant-on-site","json_url":"https://alion.io/job/ameripharma-accounts-payable-assistant-on-site.json","meta":{"generated_at":"2026-09-24T15:21:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}