{"id":2138949,"url":"https://alion.io/job/ameripharma-building-maintenance-coordinator","title":"Building Maintenance Coordinator","company":{"id":668851,"name":"AmeriPharma","domain":"ameripharma.com","url":"https://alion.io/company/ameripharma","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":89,"open_postings":20,"ghost_share":0.1,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":75,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Laguna Hills, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-05T00:00:00Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-14T15:09:05Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":9},"description":"About AmeriPharma\nAmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.\nAmeriPharma’s Benefits\nFull benefits package including medical, dental, vision, life that fits your lifestyle and goals\nCompetitive total rewards package\nEmployee assistance program to assist with mental health, legal questions, financial counseling etc.\nComprehensive PTO and sick leave options\n401k program\nPlenty of opportunities for growth and advancement\nCompany sponsored outings and team-building events\nCasual Fridays\nJob Summary\nWe are seeking a highly organized, proactive Building Maintenance Coordinator to support the daily operations of our commercial properties. This role serves as a key link between property management, tenants, internal maintenance personnel, and third-party vendors. The Coordinator will oversee maintenance requests, vendor scheduling and follow-up, preventive maintenance, property inspections, purchasing, invoice review, and general facilities administration. The ideal candidate is detail oriented, communicates effectively, and takes ownership of assigned issues from initial request through completion. This position is based primarily at our Laguna Hills property with regular travel to our Orange property.\nJob Details\nPrimary Location: Approximately 75% of the time in Laguna Hills, CA.\nSecondary Location: Approximately 25% of the time in Orange, CA.\nSchedule: Monday to Friday, 8:00am to 4:30pm PST (This is an on site position; remote work is not available at this time.)\nTravel: Regular travel between properties; valid driver's license and acceptable driving record required.\nDuties and Responsibilities\nCoordinate third-party vendors and contractors, including HVAC, plumbing, electrical, janitorial, elevator, landscaping, pest control, doors/access control, and other building services.\nRequest proposals, schedule service calls, coordinate building access, and communicate scope-of-work requirements.\nTrack open repairs, vendor recommendations, parts, return visits, and outstanding proposals through completion.\nVerify work has been completed satisfactorily and escalate incomplete, recurring, or deficient work to management.\nCoordinate assignments between internal maintenance personnel and outside contractors.\nConduct routine walkthroughs of common areas, restrooms, tenant-facing areas, parking areas, exterior grounds, and other accessible building areas.\nIdentify and document maintenance deficiencies, safety concerns, water leaks, lighting issues, janitorial concerns, damaged finishes, and other property conditions.\nInitiate corrective action and follow identified issues through resolution.\nReceive and coordinate tenant maintenance requests and provide timely updates regarding repairs, vendor visits, access requirements, or service interruptions.\nPrepare and distribute building notices regarding maintenance, inspections, parking impacts, utility interruptions, or other operational activities.\nAssist with sourcing and purchasing maintenance parts, tools, equipment, and building supplies.\nObtain and compare vendor proposals and pricing as requested.\nReview vendor invoices against approved proposals, work orders, and completed services before management approval.\nIdentify discrepancies, incomplete work, duplicate charges, or unsupported costs.\nAssist management with small building repair and improvement projects, including scheduling, vendor coordination, progress tracking, and completion walkthroughs.\nMaintain organized records of work orders, proposals, invoices, service reports, inspections, warranties, and vendor documentation.\nMaintain building calendars, vendor contact information, equipment records, and maintenance schedules.\nPrepare basic spreadsheets, tracking reports, and status updates for management.\nAssist with tenant files, property documentation, and other Real Estate Operations administrative needs.\nPromptly escalate significant safety, tenant, equipment, or building operational concerns to management.\nRequired Qualifications\n2-3 years of experience in administrative coordination, facilities, property operations, maintenance coordination, or a similar role.\nStrong organizational skills with the ability to manage multiple vendors, work orders, deadlines, and priorities.\nStrong follow-through and ability to independently track assignments through completion.\nExcellent written and verbal communication and customer-service skills.\nProficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.\nWorking knowledge of Microsoft Excel/Google Sheets and basic invoice/document review.\nComfortable using computers and smartphones for email, online research, purchasing, photographs, and maintenance documentation.\nValid driver's license, acceptable driving record and reliable vehicle. \nStrong organization and attention to detail.\nProactive follow-up and accountability.\nAbility to prioritize multiple maintenance issues.\nProfessional tenant and vendor communication.\nAbility to problem-solve and have sound judgment.\nAbility to recognize when issues require management escalation.\nAccurate documentation and recordkeeping.\nAbility to work independently while keeping management informed.\nEducation and Experience Requirements\nHigh School Diploma or equivalent\nPreferred Qualifications\nExperience in commercial property management, commercial office buildings, facilities management, or building operations.\nFamiliarity with commercial building systems such as HVAC, plumbing, electrical, elevators, access control, and fire/life-safety systems.\nExperience coordinating contractors and reviewing proposals, work orders, service reports, and invoices.\nFamiliarity with Yardi or other property management/work-order software.\nAmeriPharma’s Mission Statement\nOur goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care!\nPhysical Requirements\nThe following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus. The employee must have the ability to regularly walk commercial properties, parking areas, and exterior grounds; use stairs and access building operational areas as required; work in both office and field environments; and occasionally lift and carry light maintenance supplies or equipment.\nEEO Statement\nThe above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or on the basis of disability or any other legally protected class.","description_format":"text","description_chars":8111,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","Pharmacies","Pharmaceutical Distribution"],"lifecycle":[{"event":"open","at":"2026-10-09T02:39:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":9,"expected_fill_days":75,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/ameripharma-building-maintenance-coordinator","json_url":"https://alion.io/job/ameripharma-building-maintenance-coordinator.json","meta":{"generated_at":"2026-10-14T16:38:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21099,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668851},"rest":"https://alion.io/mcp/rest/get_company?id=668851"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fameripharma-building-maintenance-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fameripharma-building-maintenance-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fameripharma-building-maintenance-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ameripharma-building-maintenance-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fameripharma-building-maintenance-coordinator"}]}