Administrative Coordinator (Contractor)
Career Category
AdministrativeJob Description
HOW MIGHT YOU DEFY IMAGINATION?
Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring Administrative Coordinator in Taipei.
Live
What you will do
The Administrative Coordinator (AC) provides administrative and operational support to the Sales and Marketing teams for QAP execution and marketing events, including event coordination, internal system management, vendor and HCP engagement, documentation and compliance follow-up, as well as general administrative support to ensure smooth business operations.
Main Responsibilities:
- Ensures timely coordination of sales and marketing team administrative needs for QAPs execution:
- Creates QAP and marketing events in internal systems and closes them upon completion.
- Gathers event details from Sales Representatives and Marketers and ensures data quality meets company standards.
- Follows up on event creation progress and ensures approvals are completed prior to events.
- Creates HCP vendor profiles when required.
- Submits speakers’ presentation slides for approval when necessary.
- Follows up with Sales Representatives/ Marketers to collect signed contracts, invoices, and rosters, ensuring compliance with IRPMA regulations.
- Manages event operations, including filing, database maintenance, budget and expense tracking, and processing HCP honorarium payments.
- Develops simple and easy-to-follow SOPs for QAP processes in compliance with Amgen policies.
- Manages administrative aspects of relationships with external vendors.
- Coordinates with Sales Representatives and Marketers to arrange HCP travel and accommodation.
- Provides training, guidance, and orientation for new team members when needed.
- Supports reception duties when the receptionist is on leave.
- Provides ad hoc administrative support as required.
Win
What we expect of you
Qualifications:
Minimum Requirements
- University degree
- Minimum 5 years related experience in administrative support role
- Experience using MS Office tools (medium degree of Excel skills)
- Fluency in Mandarin and English
- Detail-oriented, multitasking, used to work in a fast-paced environment
- Can work independently and meet required timeline
- Good communication skills
Preferred Requirements
- Experience in similar or related disciplinary and/or international environment
- Experience in facing clients and processing massive data
- Familiarity with terminology of area supported such as Sales and Marketing
This is a contractor position employed through a third-party staffing agency and assigned to support Amgen Taiwan.
Thrive
What you can expect of us
As we work to develop treatments that take care of others, so we work to care for our teammates’ professional and personal growth and well-being.
- Vast opportunities to learn and move up and across our global organization
- Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
- Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits
Apply now
for a career that defies imagination
In our quest to serve patients above all else, Amgen is the first to imagine, and the last to doubt. Join us.
careers.amgen.com
Equal Opportunity Statement
Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
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