{"id":343466,"url":"https://alion.io/job/amgen-administrative-coordinator","title":"Administrative Coordinator","company":{"id":4775,"name":"Amgen","domain":"amgen.com","url":"https://alion.io/company/amgen","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":347,"ghost_share":0,"stale_share":0.571,"repost_share":0.012,"time_to_fill_p50_days":43,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hyderabad, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":5500,"max_usd":9000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":24},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-31T00:00:00Z","employer_posted_date":"2026-08-31","last_verified_at":"2026-10-31T10:10:39Z","board_verified":true,"closed_at":null,"days_open":61,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":61},"description":"Career Category\nClinical DevelopmentJob Description\nAdministrative Coordinator\nRole Name: Administrative Coordinator\nDepartment Name: Data Management\nRole GCF: Level 2\nABOUT AMGEN\nAmgen harnesses the best of biology and technology to fight the world’s toughest diseases, and make people’s lives easier, fuller and longer. We discover, develop, manufacture and deliver innovative medicines to help millions of patients. Amgen helped establish the biotechnology industry more than 40 years ago and remains on the cutting-edge of innovation, using technology and human genetic data to push beyond what’s known today.\nABOUT THE ROLE\nRole Description:\nThe Administrative Coordinator provides operational and administrative support to the Data Management organization and cross-functional stakeholders. This role is responsible for calendar management, meeting coordination, travel logistics, communications management, and operational support activities while ensuring adherence to quality, confidentiality, and organizational standards. This role reports to Head of Data Management or designated functional leader. This role operates within a fast-paced, cross-functional environment supporting Data Management leadership and teams across global locations. The Administrative Coordinator is expected to manage multiple priorities while maintaining professionalism, discretion, and operational efficiency.\nRoles & Responsibilities:\nManage individual and team calendars and schedule meetings across multiple time zones using Outlook.\nCoordinate functional processes such as invoicing and purchase orders.\nCoordinate local and international travel arrangements and prepare expense reports.\nPrepare and support the development of presentations, reports, and meeting materials.\nMaintain and support SharePoint sites and departmental collaboration tools.\nPerform administrative duties including maintaining distribution, contact, and personnel lists.\nManage departmental administrative files and documentation.\nCoordinate department communications and operational correspondence.\nCoordinate shipment logistics, courier services, and distribution activities as needed.\nManage administrative aspects of relationships with vendors and outside experts.\nCoordinate local and international meetings, including travel, accommodation, and logistics.\nOrganize meeting rooms, catering, and equipment requirements.\nAccountabilities:\nProvide administrative support within established timelines and quality expectations.\nSupport meeting coordination, travel logistics, and communications management.\nMaintain compliance with organizational standards and confidentiality requirements.\nCoordinate resolution of operational and logistical issues.\nSupport stakeholder coordination and communication activities.\nBasic Qualifications and Experience:\nBachelor’s degree with 3 years of administrative/business support experience; OR\nAssociate degree/high school diploma with additional relevant experience; OR\nMaster’s degree with 2 years of administrative support or operations coordination experience.\nExperience supporting cross-functional teams and senior stakeholders.\nProficiency with Microsoft Office Suite and enterprise collaboration tools.\nExperience coordinating meetings, travel, expense reporting, and operational logistics.\nStrong organizational, communication, and confidentiality management skills.\nPreferred Experience:\n2-5 years of experience in administrative or operations support roles.\nExperience supporting senior leadership within matrixed or global organizations.\nExperience with Outlook, Teams, SharePoint, SAP, Concur, and Microsoft Office Suite preferred.\nExperience managing multiple calendars across time zones.\nExperience supporting remote teams and operational initiatives.\nStrong stakeholder coordination and problem-solving capabilities.\nAbility to manage competing priorities in fast-paced environments.\nFunctional Competencies:\nStrong organizational and prioritization skills with the ability to manage multiple tasks and deadlines effectively.\nEffective written and verbal communication skills with strong cross-functional collaboration capabilities.\nDemonstrated proficiency in calendar management, meeting coordination, and scheduling across multiple time zones.\nExperience coordinating travel arrangements, expense reporting, and operational logistics.\nAdministrative operations support including documentation management, reporting, and tracking activities.\nAbility to coordinate effectively with vendors, stakeholders, and cross-functional teams.\nStrong attention to detail with a focus on accuracy, quality, and documentation integrity.\nProactive problem-solving mindset with the ability to anticipate and address logistical challenges.\nHigh level of professionalism, discretion, and confidentiality in handling sensitive business information.\nEQUAL OPPORTUNITY STATEMENT\nAmgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.\nWe will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.\n.","description_format":"text","description_chars":5392,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Biologics & Biosimilars","Immunology & Inflammation Therapeutics","Cardiometabolic Therapeutics"],"lifecycle":[{"event":"open","at":"2026-09-05T18:15:38Z"}],"visa":[],"liveness":{"score":21,"band":"cold","label":"Long shot","p_open":1,"p_active":0.472,"p_room":0.44,"age_days":61,"expected_fill_days":43,"reasons":["conf:0","stale_co","wave","velocity","win:tail","crowd:junior,brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/amgen-administrative-coordinator","json_url":"https://alion.io/job/amgen-administrative-coordinator.json","meta":{"generated_at":"2026-10-31T10:41:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16437,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4775},"rest":"https://alion.io/mcp/rest/get_company?id=4775"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Famgen-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Famgen-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Famgen-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/amgen-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Famgen-administrative-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":343466}},{"tool":"search_jobs","arguments":{"company":"amgen.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":343466},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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