{"id":3511321,"url":"https://alion.io/job/ami-executive-assistant","title":"Executive Assistant","company":{"id":2446356,"name":"AMI","domain":"africanmanagers.com","url":"https://alion.io/company/africanmanagers-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nairobi, Kenya"],"countries":["KE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":23000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-04-20T00:00:00Z","employer_posted_date":"2026-04-20","last_verified_at":"2026-11-04T02:53:22Z","board_verified":true,"closed_at":null,"days_open":198,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":198},"description":"AMI is looking for an ambitious and talented Executive Assistant to the CEO and senior leadership, who will sit at the epicenter of our operations, ensuring maximum leverage for our leadership team. This role goes well beyond traditional administrative support - you will be a trusted partner to our senior leaders, helping them move faster and focus on what matters most. We are looking for a proactive, detail-oriented individual with exceptional organizational, communication, and interpersonal skills.\nResponsibilities\nCEO support\nOwn and optimize the CEO's schedule for maximum impact, ensuring strong alignment with company priorities.\n\nStay two steps ahead - anticipate the CEO's needs, prepare the right information at the right time, and tackle challenges proactively.\n\nBoard coordination\nDrive end-to-end board coordination - scheduling, preparation of documentation, and owning logistics for board meetings.\n\nSupport the CFO in maintaining an organized record of board resolutions, decisions, and action items.\n\nStrategic support\nCollaborate with the CEO and senior leaders to support strategic initiatives as required.\n\nPartner with our incoming COO to drive cross-functional alignment and communication.\n\nConduct research and analysis to support senior leadership decision-making.\n\nMeetings & communications\nOwn logistics for key leadership meetings - prepare comprehensive agendas and ensure all materials are distributed in advance.\n\nDistribute meeting minutes promptly and track action items through to completion.\n\nPolish and refine documents, presentations, and reports for a range of audiences.\n\nCraft compelling communications and presentations in collaboration with key company leaders.\n\nCalendar & scheduling: Manage complex, competing calendars across the senior leadership team, prioritizing appointments and coordinating meetings with precision.\nTravel coordination: Arrange and coordinate travel itineraries, accommodation and logistics for executives, optimizing for efficiency.\nExpense management: Support senior leaders with expense reporting and timely filing.\nRequirements\nBachelor's degree from a recognized institution, or equivalent professional experience.\n\n5+ years of Proven experience as an Executive Assistant in a fast-paced, demanding environment.\n\nExceptional organizational and time-management skills - are you the most organized person you know?\n\nStrong written and verbal communication skills, with the ability to adapt tone and style for different audiences.\n\nProficient in office software and modern collaboration tools.\n\nCalm and composed under pressure - you thrive in a fast-paced, high-stakes environment.\n\nIndependent and self-motivated, with a track record of taking full ownership of your work streams.\n\nRock-solid integrity and discretion - you handle sensitive information with the utmost care.\n\nA genuine commitment to AMI's values of excellence, innovation, and accountability.\n\nBenefits\nBenefits\nA high-impact, diverse and ambitious team with common values: \n\nBe the best: We work really hard, are proud of what we do, and love delighting our clients with quality.\nOwn it: We step up to the task, never pass the buck and hold ourselves accountable for delivering results.\nPush the limits: We ask why, embrace failure and try new things. We never settle.\nDo what’s right: We act with integrity, confront dishonesty, treat people fairly and strive to contribute to the greater good\nAlways care: We don’t have ego - it’s always ‘team before me’. We are kind, we celebrate each other’s success, and we care enough to give honest feedback.\nA dynamic office & team life:\n\nBrand new offices in Westlands, Nairobi\nMonthly team social events and yearly offsite\nRegular learning and coaching opportunities.\nA hybrid working model","description_format":"text","description_chars":3778,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Kenya","iso":"KE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-30T08:10:22Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.208,"p_room":0.28,"age_days":197,"expected_fill_days":29,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/ami-executive-assistant","json_url":"https://alion.io/job/ami-executive-assistant.json","meta":{"generated_at":"2026-11-04T06:32:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10198,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2446356},"rest":"https://alion.io/mcp/rest/get_company?id=2446356"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fami-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fami-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fami-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ami-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fami-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3511321}},{"tool":"search_jobs","arguments":{"company":"africanmanagers.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3511321},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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