{"id":4010940,"url":"https://alion.io/job/ammega-accounts-receivable","title":"Accounts receivable","company":{"id":3086940,"name":"Ammega","domain":"ammega.com","url":"https://alion.io/company/ammega","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":92,"open_postings":12,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":59,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Johannesburg, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T08:29:12Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T10:08:59Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Functions (Areas of Accountability):\nAccounts Receivable Administration and Customer Account Integrity\nProcess and accurately allocate customer receipts to the correct accounts, invoices and currencies; investigate unidentified, incorrectly allocated or unapplied cash and resolve items promptly.\n\nProcess assigned bank and debtor transactions using appropriate exchange rates and documentary evidence, subject to approved cash-management and segregation-of-duties controls.\n\nManage and reconcile cash collections across all branches, ensuring receipts are accurately recorded, allocated and banked timeously, with discrepancies investigated and resolved.\nMaintain accurate customer debtor ledgers, contact details, agreed terms and other authorised customer master data in Sage Evolution and Salesforce or approved systems.\n\nVerify and distribute customer invoices and monthly statements; coordinate with branches to correct billing errors and ensure complete invoice and proof-of-delivery (POD) records.\n\nProcess customer credit notes on behalf of Cape Town, Durban and all satellite branches, ensuring accuracy, appropriate supporting documentation and compliance with established approval procedures.\n\nAttend to customer and branch queries relating to invoices, statements, receipts, allocations and credit notes; record outstanding issues and follow them through to resolution.\n\nPrepare customer, cash-account and assigned general-ledger/balance-sheet reconciliations, with support, explanations of reconciling items and timely clearance of differences.\n\nManage, reconcile and account for income received in advance, particularly freight income, ensuring amounts are accurately recorded, appropriately deferred or recognised in the correct accounting period, and supported by detailed reconciliations.\n\nInvestigate and resolve outstanding or unidentified balances, ensuring timely clearing and accurate month-end reporting.\n\nMaintain visibility of cash transactions and exception items requiring follow-up, including timely escalation of unusual or material discrepancies.\n\nCollections, Debtor Ageing and DSO Management\nAssume ownership of the assigned debtor portfolio and actively pursue collection of current and overdue balances through planned, professional customer engagement.\n\nMonitor debtor ageing, arrears trends, payment commitments and Days Sales Outstanding (DSO); identify causes of deterioration and propose remedial actions.\n\nMaintain a structured register of material overdue accounts, disputes, promised payments and next steps, with responsible persons and target resolution dates.\n\nEngage Sales, branch management and Finance to resolve disputes, missing documents, short payments and operational issues delaying collections.\n\nRecommend credit holds or other risk-mitigation actions for delinquent or non-compliant customers in accordance with approved procedures and delegated authority.\n\nEscalate high-risk balances, potential bad debts and non-performing accounts promptly, providing recommendations and evidence for management decisions.\n\nCoordinate referrals to approved attorneys or external collection agencies; track handed-over balances, progress, recoveries, costs, blockers and further actions.\n\nProvide reliable input into expected cash collections and working-capital discussions where requested.\n\nCredit Governance and Compliance\nCoordinate customer credit applications from receipt to completion; obtain required documentation, perform trade reference checks and conduct relevant credit assessments.\n\nRecommend commercially appropriate credit limits and payment terms based on available evidence; submit proposals to authorised approvers and retain a clear approval audit trail.\n\nApply Group credit policies, delegated authorities and customer due-diligence requirements, including enhanced due diligence for higher-risk or sanctioned-country exposures where applicable.\n\nMonitor customer credit limits, utilisation, overdue positions and adherence to agreed terms; flag potential breaches or exceptions before further exposure is incurred.\n\nEnsure new customer accounts and amendments to existing accounts are accurately captured in the ERP and Salesforce, with appropriate supporting documentation and authorisation in accordance with internal control requirements.\n\nMaintain complete, accessible records supporting credit decisions, compliance checks, VAT treatment and customer account history.\n\nEscalate policy uncertainties, unusual customer structures, sanctions concerns or suspected irregularities to appropriate Finance, Legal or Compliance decision-makers.\n\nFinancial Reporting, Reconciliations and Month-End\nPrepare accurate and timely monthly debtor ageing, DSO and credit-note reports for the applicable branches and management recipients.\n\nAccompany routine reports with substantive commentary on key movements, material accounts, collection achievements, overdue exposures, disputes, cash allocation exceptions and planned interventions.\n\nPrepare and submit assigned balance-sheet reconciliations and supporting schedules within the Finance month-end timetable; investigate, age and escalate unreconciled items.\n\nProvide Finance with clear visibility of cash-account balances, outstanding bank/merchant items and transactions requiring resolution or management assistance.\n\nAssist with month-end and year-end close, audit requests and supporting schedules, ensuring the accuracy, completeness and traceability of reported balances.\n\nIdentify recurring credit-note, billing or allocation issues and report root causes to the relevant owners for corrective action.\n\nPerform month-end foreign currency revaluations of outstanding debtor balances, ensuring the correct exchange rates are applied, exchange differences are accurately recorded and supporting reconciliations are maintained.\n\nCalculate and reconcile monthly management fees for satellite branches, including the preparation and processing of associated invoices, accruals and journals, ensuring accurate allocation and reporting.\n\nCalculate monthly sales commissions for external sales representatives in accordance with approved commission structures, ensuring accuracy, completeness and timely submission for review and approval.\n\nCoordinate buy-out and credit-note approval workflows, ensuring transactions are appropriately supported, submitted to the relevant authorised approvers and accurately processed in the ERP once approval has been obtained.\n\nEnsure all assigned month-end activities are completed within agreed reporting deadlines, with accurate supporting schedules, reconciliations and appropriate escalation of outstanding items.\n\nStakeholder Engagement and Business Partnerships\nArrange and facilitate recurring debtor-review meetings with Finance, Sales and relevant branch stakeholders to discuss problem accounts, collection progress and required support.\n\nDistribute meaningful information and maintain documented meeting actions, accountable owners, due dates and progress updates.\n\nCommunicate proactively and consistently with management on significant overdue balances, disputed accounts, credit risks, unresolved cash issues and matters requiring intervention.\n\nMaintain constructive, professional relationships with customers, external recovery partners, auditors and internal stakeholders while applying consistent credit-control standards.\n\nExplain underlying issues and proposed solutions clearly rather than providing reports or transaction data without context; escalate blockers early.\n\nSystems, Internal Controls and Continuous Improvement\nUse Sage Evolution, Salesforce, Billtrust and approved cash or intercompany reporting tools correctly, maintaining complete system records and appropriate access controls.\n\nApply financial policies, VAT and record-retention requirements, approval matrices and segregation-of-duties rules when processing, adjusting or reporting transactions.\n\nIdentify and recommend process enhancements, automation opportunities and better exception-based reporting to improve collections, efficiency and accuracy.\n\nDocument key procedures, maintain clear handover records and support cross-training to reduce key-person dependency.\n\nAssist with changes to finance systems and reporting processes, including testing, reconciliations and data-quality activities within the role’s scope.\n\nAdditional Operational and Administrative Responsibilities\nManage card merchant facilities and transactions, including the reconciliation of settlements, investigation of discrepancies, resolution of merchant-related queries and liaison with service providers.\nProcess and reconcile company credit card transactions, ensuring expenditure is accurately recorded in the ERP, supported by appropriate documentation and correctly allocated to the relevant general ledger accounts. Investigate discrepancies and follow up on missing receipts or supporting documentation.\nCoordinate the collection, validation and reporting of carbon footprint data, including electricity, water and fuel consumption across all branches, ensuring accurate and timely submission through the Group's reporting platform.\n\nJob Requirements:\n\nEducation\nRelevant tertiary qualification in bookkeeping, accounting, credit management or equivalent demonstrated practical experience.\n\nExperience:\nMinimum five years’ relevant experience in accounts receivable, debtors’ administration and credit control, preferably in a multi-branch or multi-currency environment.\n\nProven experience with cash allocations, account reconciliations, credit applications, collections, ageing analysis and month-end reporting.\n\nGood practical understanding of South African VAT requirements, customer invoicing, financial controls and basic accounting principles.\n\nProficient in Microsoft Excel and Outlook, with strong ERP experience (Sage Evolution preferred); Salesforce and Billtrust exposure advantageous.\n\nConfidence engaging with customers, Sales teams, management and external collection partners; experience in a matrix organisation advantageous.\n\nSkills:\nFinancial and Analytical Skills: Strong financial acumen, with the ability to analyse debtor ageing, reconciliations, collection performance and credit exposure, identify risks and recommend corrective actions.\n\nCredit Control and Collections: Effective debt collection, negotiation and customer relationship management skills, balancing firm credit control with a professional and commercially sensitive approach.\n\nCommunication and Stakeholder Management: Strong verbal and written communication skills, with the ability to provide clear, structured reporting, engage confidently with stakeholders and escalate matters appropriately.\n\nPlanning and Organisation: Excellent organisational and time management skills, with the ability to prioritise competing responsibilities, manage deadlines and maintain accurate records.\n\nProblem-Solving and Decision-Making: Ability to independently investigate discrepancies, identify root causes, evaluate potential solutions and exercise sound judgement within delegated authority.\n\nSystems and Technical Proficiency: Strong Excel and financial systems proficiency, with the ability to maintain data integrity, prepare reconciliations and reports, and adapt to new systems and processes.\n\nAttributes\nOwnership and Accountability: Takes responsibility for assigned duties and outcomes, demonstrates initiative and follows matters through to resolution.\n\nAccuracy and Attention to Detail: Maintains a high standard of accuracy, completeness and consistency, with a strong commitment to financial integrity.\n\nProactive and Solutions-Orientated: Anticipates potential issues, identifies opportunities for improvement and takes appropriate action without requiring constant supervision.\n\nIntegrity and Professionalism: Demonstrates honesty, confidentiality, ethical conduct and sound judgement in all interactions and decisions.\n\nReliability and Dependability: Consistently delivers on...","description_format":"text","description_chars":12401,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Mechanical Components & Fasteners","Plastics & Polymers","Motors, Drives & Motion Control"],"lifecycle":[{"event":"open","at":"2026-11-10T10:08:59Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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