{"id":932724,"url":"https://alion.io/job/ampa-legal-data-assistant","title":"Data Assistant","company":{"id":668802,"name":"Ampa","domain":"ampa.co.uk","url":"https://alion.io/company/ampa-2","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Birmingham, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false},{"name":"Agile","optional":true},{"name":"Power Apps","optional":true},{"name":"Power Automate","optional":true},{"name":"Power BI","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-09-14T12:37:12Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-12T18:23:15Z","board_verified":true,"closed_at":null,"days_open":59,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":58},"description":"We are seeking a detail-oriented and highly organised Data Assistant to support the management, export, and transfer of data relating to legal matters.\n\nInitially the legal data you would be handling would simply be documents and related information that form part of a legal case.\n\nThis role is critical in ensuring accurate, timely, and secure handling of sensitive information between systems, whilst also engaging with both internal and external clients.\n\nThe ideal candidate will have strong data handling skills, a high level of accuracy, and an understanding of confidentiality requirements within a regulatory or compliance environment.\n\nWe can offer you:\nA culture of trust and empowerment with responsibility and autonomy over your work and the freedom to manage when and how you do it\nA supportive and collaborative team environment\nExposure to a growing Managed Legal Services function \nOpportunities for development within legal technology, data, and operations\nA competitive package with amazing benefits! \n The opportunity\nOur Managed Legal Services (MLS) team is growing rapidly, and we are recruiting a Data Assistant to support legal data related activities.\n\nInitially the data you would be handling would simply be documents and related information that form part of a legal case, with primary focus being data extraction and secure transfer to the correct parties.\n\nThis involves extracting, organising, preparing, and securely transferring data safely and securely between systems, whilst also engaging with both internal and external clients.You will work with data from multiple sources such as shared drives, case management systems, and email exports, ensuring it is correctly structured and suitable for delivery.\n\nThis role would suit someone with a tenacious and resilient approach to problem solving, who enjoys and works well in a fast-paced environment. You will have exposure to hands-on work from day one and will play a key role in a thriving team who always provide a high-quality service.\nOver time, there will be opportunities to support wider MLS activities and broaden your skillsets, with opportunities for you if are looking to gain broad ranging experience that will help develop your legal career.\nWhat you will be doing:\n What You’ll Be Doing Day-to-Day (Initially)\nExtracting and preparing data from digital and physical data repositories \nOrganising files into clear, consistent, and logical folder structures \nPreparing files for secure transfer to clients or third parties \nChecking files for accuracy, completeness, and consistency \nUploading files to secure platforms (e.g. WeTransfer, HighQ or equivalent) \nTransferring files securely to internal and external clients\nMaintaining logs of processed and transferred files\nManaging multiple tasks simultaneously within defined deadlines\nYour key duties will be:\nExtract, compile, and export data from different systems in line with regulatory requirements and business needs.\nTransfer data securely between systems, departments, and external parties, ensuring compliance with data protection standards.\nMaintain accurate records of data transfers and ensure appropriate audit trails are in place.\nSupport the preparation of regulatory submissions, reports, and filings.\nPerform data validation and quality checks to ensure accuracy and completeness.\nAssist with organising and maintaining regulatory data repositories and document management systems.\nCollaborate with Legal, Compliance, and Regulatory teams to ensure data is handled appropriately.\nRespond to internal and external data requests in a timely and professional manner.\nIdentify and escalate discrepancies, errors, or risks in data handling processes.\nContribute to continuous improvement of data processes, controls, and documentation.\nWhat you will need:\n Essential\nA strong educational background, and an interest in data and the legalities around using data e.g. GDPR etc.\nPrevious experience in a data support or regulatory role is desirable, but not essential. \nStrong attention to detail and a high level of accuracy.\nExperience organising, exporting and manipulating data (e.g., Excel, databases, reporting tools).\nStrong written and verbal communication skills \nExcellent organisational and time-management skills, with the ability to handle multiple tasks concurrently and meet deadlines under pressure. \nTrusted to handle sensitive information with discretion \nCan work independently and collaborate as part of a team\nProactive with a problem-solving mindset.\nProficiency in Microsoft 365 tools, particularly Excel (e.g. filtering, sorting, pivot tables) \nAwareness of secure file transfer platforms (e.g. WeTransfer, HighQ or similar) \n Desirable\nExperience with data review platforms \nExperience in a legal, regulatory, or professional services environment \nFamiliarity with case management systems and document management platforms \nExposure to eDiscovery or data review platforms (e.g. Relativity, Nuix or similar) \nUse of tools such as SharePoint, Power BI, Power Automate, or Power Apps \nExperience working with datasets (e.g. Excel, CSV files, file systems, or database exports) \nExposure to supporting data-heavy processes such as DSARs, litigation support, or regulatory reviews \nExperience with analysing and inputting legal data.\nBenefits, Agile Working and Additional information\nWe embrace agile working and offer a blended approach to where and how we work.\nWe appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.\nWe have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon & Tunbridge Wells.\n\nPlease note - This role will be based in one of our hubs in Sheffield or Birmingham.\n\nOur standard office hours are Monday - Thursday 9.00am to 5.30pm and Friday 9.00am - 5.00pm. Due to the nature of this role candidates will need to be flexible in terms of working hours; in addition to our standard hours cover will be required during evenings and weekends.\nWant to find out more about our amazing benefits?\nMeet the Team\nThe Managed Legal Services team supports Shakespeare Martineau, Lime Solicitors and Corclaim with legal process management, paralegal support, client discovery, due diligence, data intelligence, knowledge management and client management services. The role of this team is to help improve efficiencies and the client experience by supporting our fee earning teams.\n\nAdditional information:\n Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.\n\nDue to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.\nEqual opportunities\n Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.","description_format":"text","description_chars":7484,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-09-15T12:37:12Z"},{"event":"close","at":"2026-10-08T10:07:30Z"},{"event":"reopen","at":"2026-10-15T19:11:59Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-12T09:37:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.354,"p_room":0.35,"age_days":58,"expected_fill_days":23,"reasons":["conf:4","win:tail"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/ampa-legal-data-assistant","json_url":"https://alion.io/job/ampa-legal-data-assistant.json","meta":{"generated_at":"2026-11-12T22:50:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":48256,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668802},"rest":"https://alion.io/mcp/rest/get_company?id=668802"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fampa-legal-data-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fampa-legal-data-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fampa-legal-data-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ampa-legal-data-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fampa-legal-data-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":932724}},{"tool":"search_jobs","arguments":{"company":"ampa.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":932724},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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