{"id":2054181,"url":"https://alion.io/job/ampacity-executive-assistant","title":"Executive Assistant","company":{"id":2401136,"name":"Ampacity","domain":"ampacity.com","url":"https://alion.io/company/ampacity","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Birmingham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":71000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"ChatGPT","optional":true},{"name":"Copilot","optional":true}],"status":"live","first_seen_at":"2026-10-07T22:53:27Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-09T23:30:32Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Us\nQuanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.\nAt Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.\nAbout this Role\nQuanta Power Solutions is seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to business leaders and departmental teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and ensuring organizational activities run efficiently.\nWhat You'll Do\nExecutive & Administrative Support\nProvide administrative support to department leadership, including complex calendar management, scheduling, and meeting coordination.\nOrganize internal and external meetings, including agendas, presentations, meeting materials, and action item tracking.\nCoordinate department meetings, training sessions, workshops, special events, and travel arrangements.\nMaintain departmental records, files, and documentation while ensuring accuracy and confidentiality.\nTimekeeping & Workforce Support\nMonitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.\nSupport workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.\nExpense & Procurement Administration\nProcess expense reports and assist with purchasing activities, including requisitions, office equipment, and departmental supplies.\nCoordinate office resources such as software licenses, subscriptions, and business materials.\nReporting & Documentation\nPrepare reports, presentations, spreadsheets, correspondence, and departmental summaries.\nMaintain metrics, dashboards, and staffing reports.\nManage electronic filing systems and document repositories.\nSupport leadership reporting needs and assist with data collection for business initiatives.\nHandle confidential and sensitive information with a high level of discretion and professionalism.\nTechnology & Process Support\nUtilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.\nIdentify opportunities for process improvements and workflow efficiencies.\nLeverage AI-enabled tools to enhance productivity, organization, and administrative effectiveness.\nWhat You'll Bring\nEducation & Experience\nAssociate’s degree in Business Administration, Office Administration, Communications, or related field preferred (or equivalent experience).\n7-10+ years of progressive administrative support experience required.\nExperience supporting senior managers, directors, executives, or leadership teams required.\nExperience in engineering, construction, EPC, industrial, utility, or technical environments preferred.\nExperience with meeting coordination, travel management, expense reporting, and purchasing processes preferred.\nSoftware Proficiency\nAdvanced Microsoft Office Suite.\nSharePoint and Adobe Acrobat.\nERP systems (JD Edwards, Oracle, SAP, or similar).\nExpense reporting tools (e.g., Concur).\nFamiliarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar).\nTravel\nMinimal travel may be required for meetings, training, or special events.\nPhysical Requirements\nAbility to sit, stand, and work at a computer for extended periods.\nOccasionally lift up to 25 pounds.\nManage office equipment and materials as needed.\nWork in office and occasional project office environments.\nWhat You'll Get\nCompetitive Compensation \nWeekly Pay \n401(k) Retirement Plan \nHoliday Pay \nPaid Time Off (PTO) \nComprehensive Health Coverage \nPet Insurance \nEmployee Assistance Program (EAP) \nProfessional Development Opportunities \nTuition Assistance \nEmployee Discount Program\nEqual Opportunity Employer\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","description_format":"text","description_chars":5079,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":["Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Energy Storage","Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-07T22:53:27Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":28,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-10-09T06:01:00Z"},"pay":null,"html_url":"https://alion.io/job/ampacity-executive-assistant","json_url":"https://alion.io/job/ampacity-executive-assistant.json","meta":{"generated_at":"2026-10-10T00:28:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":721,"day_limit":5000,"remaining_today":4279,"minute_limit":60,"resets_at":"2026-10-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2401136},"rest":"https://alion.io/mcp/rest/get_company?id=2401136"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fampacity-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fampacity-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fampacity-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ampacity-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fampacity-executive-assistant"}]}