{"id":2873280,"url":"https://alion.io/job/amtraco-people-operations-coordinator-amtraco","title":"People Operations Coordinator - Amtraco","company":{"id":4431553,"name":"Amtraco","domain":"amtraco.com","url":"https://alion.io/company/amtraco","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Franksville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":82000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"closed","first_seen_at":"2026-10-19T20:30:29Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-31T00:10:57Z","board_verified":false,"closed_at":"2026-10-31T00:10:57Z","days_open":11,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":11},"description":"About the Role\nHelp our people programs run smoothly and give employees dependable support. We are seeking a detail-oriented People Operations Coordinator to administer regular pay and commissions, support HR compliance and benefits, manage our fleet program, assist recruiting, and reconcile department invoices. This role works closely with HR, Finance, managers, and vendors to keep information accurate and resolve questions promptly.If you enjoy working with numbers, organizing competing priorities, and helping employees navigate everyday needs, this role offers a hands-on opportunity to contribute across the HR function.\nKey Responsibilities\nCompensation and Payroll Administration\nCoordinate regular payroll by reviewing time records, pay changes, deductions, and adjustments; resolve discrepancies and obtain approvals before submission.\nPrepare and reconcile commission calculations using approved plans and verified sales data. Partner with Sales and Finance to resolve exceptions before payment.\nMaintain compensation records, commission statements, and supporting documentation; respond to employee pay questions with accuracy and discretion.\nTrack payroll and commission deadlines, verify approved changes are reflected correctly, and escalate unresolved issues to HR leadership.\nHR Compliance and Records\nMaintain accurate employee files, HR system records, and confidential documentation using established access and retention procedures.\nCoordinate employment verification documentation, required notices, policy acknowledgments, and compliance training records.\nMaintain a compliance calendar and prepare records for audits and reporting. Support applicable employment requirements with HR leadership and external advisors.\nIdentify missing information or process gaps, follow through on corrections, and escalate sensitive employee matters or questions requiring policy interpretation.\nBenefits and Retirement Plan Support\nSupport medical, dental, vision, voluntary benefits, and the 401(k) program, including eligibility tracking, enrollments, changes, and terminations.\nAssist with open enrollment, new hire benefits orientation, employee communications, and routine questions; coordinate unresolved issues with providers or the broker.\nReconcile enrollment records and payroll deductions with carrier and retirement plan records; investigate discrepancies and coordinate corrections.\nSupport 401(k) contribution and loan repayment reconciliation, timely remittance coordination, census requests, testing, and audit documentation with Finance and the plan administrator.\nFleet Program Management\nServe as the day-to-day contact for employees and fleet vendors; coordinate vehicle assignments, onboarding, transfers, and returns.\nMaintain vehicle and driver records, including VINs, registrations, insurance documentation, maintenance schedules, and fuel card assignments.\nCoordinate renewals, maintenance, repairs, and incident documentation; monitor completion and follow up on outstanding items.\nReview fleet costs, mileage, fuel use, and vendor fees; investigate unusual charges and support adherence to company vehicle policies.\nRecruiting Support\nPost and update job openings, maintain applicant records, and keep recruiting activity organized in the applicant tracking system.\nCoordinate interviews, candidate communications, and approved screening steps to provide a responsive candidate experience.\nPrepare approved offer materials, coordinate pre-employment requirements, and support the handoff to onboarding; track recruiting status and expenses.\nDepartment Invoice Reconciliation\nReview HR, benefits, recruiting, and fleet invoices against contracts, enrollment records, service activity, and supporting documentation.\nResearch billing errors, duplicate charges, missing credits, and unexpected fees; work with vendors and Finance to resolve discrepancies.\nAssign appropriate department or business unit coding, obtain approvals, and submit invoices on time. Maintain reconciliation records and support budget tracking.\nQualifications\nExperience in HR operations, payroll, benefits administration, accounting support, or a related administrative role; two or more years preferred.\nStrong numerical accuracy and Excel skills, including formulas, lookups, sorting, filtering, and reconciling information across reports.\nAbility to manage recurring deadlines, prioritize requests, document work, and follow issues through to resolution.\nClear communication, a helpful approach to employee questions, and sound judgment when handling confidential information.\nComfort learning HR, payroll, benefits, and applicant tracking systems. Experience with commissions, fleet administration, or 401(k) support is a plus.\nAssociate or bachelor’s degree in Human Resources, Business, Accounting, or a related field preferred; equivalent relevant experience is welcome.\nWhat Success Looks Like\nAccurate pay and benefit records, reconciled invoices, current fleet information, and deadlines met consistently. Employees and candidates receive clear, timely responses, and issues are documented, resolved, or escalated appropriately. You demonstrate personal responsibility, a customer-focused approach, and a willingness to work together to improve processes.\nTo speed up the review of your application, you get a jump start by completing the Culture Index Survey: https://bit.ly/cultureindexapply. This is a required step of our application process. Thank you!\nAMTRACO benefits include paid vacation, PTO time, service days, health, vision, and dental insurance, a 401 (k) program with a generous match, and more! This position's compensation is also eligible for our Variable Compensation program.","description_format":"text","description_chars":5717,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-19T20:30:29Z"},{"event":"close","at":"2026-10-31T00:10:57Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/amtraco-people-operations-coordinator-amtraco","json_url":"https://alion.io/job/amtraco-people-operations-coordinator-amtraco.json","meta":{"generated_at":"2026-11-01T02:24:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3621,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4431553},"rest":"https://alion.io/mcp/rest/get_company?id=4431553"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Famtraco-people-operations-coordinator-amtraco"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Famtraco-people-operations-coordinator-amtraco"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Famtraco-people-operations-coordinator-amtraco"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/amtraco-people-operations-coordinator-amtraco\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Famtraco-people-operations-coordinator-amtraco"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2873280}},{"tool":"search_jobs","arguments":{"company":"amtraco.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2873280},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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