Intern - EA/Team Assistant

Business type

Types of Jobs - Asset Management

Job title

Intern - EA/Team Assistant

Contract type

Internship/Trainee

Term (in months)

12 months

Expected start date

12/12/2022

Management position

No

Job summary

This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:

• Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team.

• Support for Heads of Department / Management team

• Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.

• Calculating and processing expense claims from business trips.

• Controlling and submitting of expenses claims for approval.

• Maintaining diaries including arranging appointments.

• Protecting and ensuring the confidentiality of all information.

• Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.

• Preparing general correspondence, including confidential documents, and drafting responses to correspondence.

• Organising incoming and outgoing mail, courier services, special delivery requirements.

• Support for the other members of the team as and when needed.

• Handling overseas visitors agendas.

• Committees - scheduling numerous senior level meetings and preparing documents.

• Screening telephone calls, taking and conveying messages where appropriate.

• Providing admin/facilities support as and when needed.

• Frequent liaison with Paris office to assist with meetings and visitors etc.

• Printing and collating all documentation as required.

• Organising other ad-hoc internal and external meetings.

• Meeting minutes taking

• Providing support in the preparation of client events

• Provide support with internal/external events

• Creation of promotional posters/material for these events

• Creation and maintenance of the London Branch Sharepoint (intranet)

• Providing reception lunch/holiday cover when necessary

• Providing admin annual leave coverage for the admin team

• Update the attendance report on a regular basis

• Supporting with any other ad-hoc administrative/facilities support

Minimal education level

Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

Bachelor Degree

Experience

• Self-starter with a “can do” attitude, willing to adapt and take on challenges.

• Highly organised with excellent abilities to multi task.

• Excellent time management skills and a team player

• Strong verbal & written communication skills

• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel

• Ability to independently assess issues and initiate solutions

Required skills

• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel