{"id":933470,"url":"https://alion.io/job/amwins-administrative-manager","title":"Administrative Manager","company":{"id":669508,"name":"Amwins","domain":"amwins.com","url":"https://alion.io/company/amwins","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":82,"open_postings":11,"ghost_share":0,"stale_share":0.727,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-09-30T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":57000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1575},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-08T16:50:46Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-01T01:53:54Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"At Amwins, we succeed together - and have a good time doing it.\nWe know people don't leave companies. They leave cultures - which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.\nFirst and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.\nOur commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.\nWorking at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.\nLearn more about us at amwins.com.\nWe see you in Amwins blue! \nJoin our team as an Administrative Manager inJacksonville! \nCore Competencies\nTwo to three years experience, preferably in an office environment\nAssociates or Bachelors degree preferred\nWell-developed oral and written communication skills\nKey Areas of Responsibility \nIn-office events coordination: Organizing and managing events held within the office to foster team engagement and collaboration.\nOffsite event support: Providing assistance and logistical support for events that take place outside of the office environment.\nNew hire tech support: Ensuring that new employees have the necessary technology and support to start their roles effectively.\nTravel booking: Arranging travel plans for employees as needed to facilitate business trips.\nExpense report delegation: Assisting in the submission and management of expense reports for reimbursement.\nProgram support for interns: Offering guidance and resources to interns to enhance their learning experience within the organization.\nVendor support: Managing relationships and communications with external vendors to ensure smooth operations.\nDivision liaison: Acting as a point of contact between different divisions to streamline communication and collaboration.\nInternal liaison: Facilitating communication and coordination among internal teams to enhance workflow.\nOffice assignment management: Overseeing the allocation of office spaces and resources to optimize workplace efficiency.\nLicensing: Managing and maintaining necessary licenses and compliance for operations.\nTimecards and time off management: Handling employee timecards and requests for time off to ensure accurate payroll processing.\nCommittee management: Organizing and overseeing committees to ensure they meet their objectives effectively.\nJob/Performance Expectations\nPositive helpful attitude towards visitors and employees\nKnowledge of computer software packages including Outlook, Word and Excel\nAttention to detail and problem-solving skills\nAdaptable and motivated to learn\nDiplomatic problem solver and results-driven\nWritten and verbal communication skills (in person and on phone)\nKnowledge of office procedures, practices and equipment\nAbility to work independently and in stressful situations\nAbility to multi-task\nWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status","description_format":"text","description_chars":3713,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Education","Professional Services"],"lifecycle":[{"event":"open","at":"2026-09-15T13:04:19Z"}],"liveness":{"score":44,"band":"fade","label":"Fading","p_open":1,"p_active":0.488,"p_room":0.9,"age_days":21,"expected_fill_days":49,"reasons":["conf:0","stale_co","win:mid","comp:junior"],"computed_at":"2026-09-30T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/amwins-administrative-manager","json_url":"https://alion.io/job/amwins-administrative-manager.json","meta":{"generated_at":"2026-10-01T02:24:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1836,"day_limit":5000,"remaining_today":3164,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}