{"id":2188953,"url":"https://alion.io/job/amwins-full-time-temporary-administrative-manager","title":"Full-Time Temporary Administrative Manager","company":{"id":669508,"name":"Amwins","domain":"amwins.com","url":"https://alion.io/company/amwins","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":79,"open_postings":12,"ghost_share":0,"stale_share":0.833,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jupiter, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T16:43:43Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-21T06:54:30Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"At Amwins, we succeed together - and have a good time doing it.\nWe know people don't leave companies. They leave cultures - which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.\nFirst and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.\nOur commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.\nWorking at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.\nLearn more about us at amwins.com.\nWe see you in Amwins blue! \nJoin our team as an Administrative Manager inJupiter! \nEssential job duties and responsibilities:\nThis individual will assist with coordination of all office events and business-related activities.\nWill act as point of contact for new hires and will lead committees and programs at the office level.\nApprove timecards and time off for the office.\nServe as point of contact for office administrative needs such as scheduling meetings, building maintenance needs and supply handling.\nThis role will also handle mail distribution, answering phone lines and stocking supplies.\nMay assist with expense reporting and tech support.\nOffice support for vendor relationships.\nManage Reception for office by kindly greeting guests and providing general support to all visitors.\nEffectively communicate by e-mail, telephone and written correspondence with any information pertaining to the office.\nProvide office support services such as fax, scanning, photocopying, compilation and distribution of materials.\nManage the shipping and receiving of FedEx packages.\nAct as the main point of contact for building management and input maintenance requests as needed.\nManage local employees badge access.\nOrder all office and kitchen supplies including applicable food and beverage items.\nEnsure conference rooms, supply rooms, breakrooms, and restrooms are always neat, stocked and maintained.\nAct as the main point of contact for conference room reservations and assist with resolving any reservation conflicts.\nPrepare office meetings and events including placing orders for breakfast and lunch for meetings as needed.\nPrepare expense reports for Producers as needed.\nCoordinate and provide logistical support for offsite events and business-related activities.\nManage office and workspace assignments, including seating allocation, moves and space utilization.\nServe as division liaison, coordinating communication and requests between the office and division leadership and support functions.\nServe as internal liaison across departments and teams to facilitate communication, coordination and workflow.\nCoordinate office committees, including scheduling, agendas and tracking of committee objectives.\nSupport licensing administration, including tracking, renewals and maintenance of required licenses and related records.\nSupport Branch Leadership with other duties as assigned.\nTravel booking: Arranging travel plans for employees as needed to facilitate business trips.\nKnowledge and Experience:\nTwo to three years of experience, preferably in an office environment; experience supporting an office of approximately 30-35 people preferred.\nAssociate's or Bachelor's degree preferred.\nNecessary Skills and Attributes:\nKnowledge of computer software packages including Outlook, Word and Excel.\nWell-developed oral and written communication skills, in person and by phone.\nKnowledge of office procedures, practices and equipment.\nHeavy word processing/keying required.\nOrganize tasks effectively and efficiently.\nAbility to multi-task and handle competing priorities in a fast-paced environment.\nAttention to detail and problem-solving skills.\nSense of urgency.\nWillingness to take on challenges.\nPositive, helpful attitude toward visitors and employees.\nAdaptable and motivated to learn.\nDiplomatic problem solver; results driven.\nAbility to work independently and in high-pressure situations.\nFrequently uses PC and/or computer terminal\nFrequently uses telephone and/or headset\nMay work long, irregular hours\nMay travel overnight\nSits and/or stands for long periods of time\nMay bend, twist, and/or stoop\nMay kneel, crouch and/or crawl\nMay occasionally reach, push and/or pull with arms\nMay use hands to handle, finger and/or feel\nClimbs ladders, stairs, steps, or stools\nFrequently operates office equipment\nMoves throughout the department/facility\nFrequently lifts/moves items weighing up to 25 lbs.\nWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status\nThe Amwins Advantage: Benefits & Perks\nMedical, Dental, Vision available your first day of employment\nChoice of medical plans through Blue Cross Blue Shield; Kaiser available for CA employees\nMental health support including:\nVirtual therapy\nDigital coaching\n24/7 EAP counseling\nCompany-paid Basic Life & AD&D Insurance, Short-Term Disability, and Employee Assistance Program\nHealth Savings Account with company contributions \nHealth Care FSA, Dependent Care FSA, and Commuter Benefits\nParental Leave and Adoption Assistance\nVoluntary coverage options:\nLife Insurance\nCritical Illness\nAccident\nIdentity Theft Protection\nRetiree medical benefits available for Medicare-eligible retirees\n401(k) with company match\nGenerous Paid Time Off and Company Holiday Schedule\nCollaborative, continuing education focused work environment\nCareer advancement opportunities","description_format":"text","description_chars":6206,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance","Health Insurance & Benefits","Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-10-09T17:09:25Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.584,"p_room":1,"age_days":11,"expected_fill_days":46,"reasons":["conf:2","stale_co","win:early","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/amwins-full-time-temporary-administrative-manager","json_url":"https://alion.io/job/amwins-full-time-temporary-administrative-manager.json","meta":{"generated_at":"2026-10-21T12:17:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17408,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669508},"rest":"https://alion.io/mcp/rest/get_company?id=669508"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Famwins-full-time-temporary-administrative-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Famwins-full-time-temporary-administrative-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Famwins-full-time-temporary-administrative-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/amwins-full-time-temporary-administrative-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Famwins-full-time-temporary-administrative-manager"}]}