{"id":1936832,"url":"https://alion.io/job/anavation-office-hr-coordinator","title":"Office & HR Coordinator","company":{"id":5038,"name":"AnaVation","domain":"anavationllc.com","url":"https://alion.io/company/anavation","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":79,"open_postings":6,"ghost_share":0,"stale_share":0.833,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chantilly, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":25,"currency":"AUD","period":"hour","gross":null,"usd_annual":34000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T21:54:05Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-13T16:15:52Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"The Office & HR Coordinator plays an important role in supporting the day-to-day operations of AnaVation’s corporate office while creating a welcoming and engaging experience for employees, candidates, visitors, and guests. This position supports front desk operations, office administration, facilities and vendor coordination, employee events, and new hire activities.\nThis role is also designed to provide meaningful exposure to Human Resources for an individual interested in developing a career in HR. Working closely with the HR team, the Office & HR Coordinator will have opportunities to support HR initiatives and gradually take on additional responsibilities as their knowledge, skills, and experience develop.\nKey Responsibilities:\nOffice Administration\nServe as the primary point of contact for all administrative office management matters, ensuring a clean, organized, and efficient workspace.\nGreet employees and guests with professionalism and enthusiasm, creating a welcoming and inclusive atmosphere.\nManage workspace logistics, collaborating with the Corporate IT team to ensure all technical support needs are met efficiently and promptly.\nOrder, track, and maintain inventory of office supplies, snacks, and beverages for the corporate office to ensure workplace readiness.\nOversee the inventory, ordering, and distribution of company-branded merchandise (swag), ensuring timely and accurate fulfillment.\nCoordinate catering services for meetings, events, and office gatherings as necessary, ensuring high-quality food and smooth service.\nManage invoices related to office services and supplies, ensuring accuracy and timely processing for payment.\nFacilities and Vendor Coordination\nAddress facility-related needs, including managing maintenance requests, overseeing security access card distribution, and handling gym membership administration.\nManage office equipment servicing and support, including monitoring functionality and coordinating servicing for printers, copiers, and other office resources.\nMaintain and liaise with external vendors, including building management, to ensure operational efficiency and smooth functionality of the office environment.\nEvent and Meeting Support\nAssist in planning and executing company events and office activities, such as quarterly communication meetings, holiday gatherings, team-building picnics, employee cultural events, training sessions, and management retreats.\nProvide logistical support for meetings, including setting up, maintaining, and breaking down event spaces as needed.\nSpecial Projects and General Support\nHandle special projects and additional duties as assigned, demonstrating flexibility and a proactive approach to evolving company needs and objectives.\nRequired Qualifications:\nHigh school diploma or equivalent required; associate's or bachelor's degree preferred.\n1+ years of experience in an administrative, office coordination, customer service, receptionist, or similar support role.\nStrong customer service skills with a professional, welcoming, and service-oriented approach when interacting with employees, visitors, vendors, and clients.\nInterest in developing a career in Human Resources, with a willingness to learn and gradually take on additional HR-related responsibilities as appropriate.\nExceptional organizational skills with the ability to multitask and maintain attention to detail in a dynamic environment.\nStrong verbal and written communication skills, with the ability to effectively communicate with internal and external stakeholders.\nProfessional and approachable demeanor, capable of handling multiple tasks while maintaining a positive, solution-oriented attitude.\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software and tools (e.g., calendars, spreadsheets, and scheduling systems), MS Teams.\nEvent planning experience is a plus, with the ability to organize and coordinate logistics for successful employee and organizational events.\nDemonstrated ability to embody and champion AnaVation’s culture, mission, and values in a professional, enthusiastic, and engaging manner.\nAbility to obtain a US Government Security Clearance","description_format":"text","description_chars":4216,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Gym membership"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["National Security","Intelligence","Cloud Consulting & Migration"],"lifecycle":[{"event":"open","at":"2026-10-05T23:51:29Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":52,"reasons":["conf:0","velocity","win:early","comp:junior"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":34000,"is_top_pay":false},"html_url":"https://alion.io/job/anavation-office-hr-coordinator","json_url":"https://alion.io/job/anavation-office-hr-coordinator.json","meta":{"generated_at":"2026-10-13T17:51:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27296,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5038},"rest":"https://alion.io/mcp/rest/get_company?id=5038"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fanavation-office-hr-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fanavation-office-hr-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fanavation-office-hr-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/anavation-office-hr-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fanavation-office-hr-coordinator"}]}