{"id":1396035,"url":"https://alion.io/job/anglo-eastern-office-manager","title":"Office Manager","company":{"id":668862,"name":"Anglo-Eastern","domain":"angloeastern.com","url":"https://alion.io/company/angloeastern-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":95,"open_postings":21,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":64,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":54000,"period":"year","method":"role_country_seniority_unknown","sample_n":163},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-28T13:28:38Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-01T09:48:38Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"This Office Manager takes care of all administration responsibilities related to a well-functioning office. Besides being the direct support and assistance to the Managing Director, the Office Manager is the go-to person for all facility, general office management and hosting guests related topics. Together with Managing Director and local Management Team, the Office Manager plays a crucial role in transforming the workplace and office culture into an agile and modern environment.\nRoles and Responsibilities\nOFFICE MANAGEMENT: Travel\nArranging flights, taxi and hotels for MD, visitors and AE guests.\nContact person/admin for the travel agency.\nPrepare guarantee letters for Visa applications of local travellers.\nPrepare Invitation letters on request of travellers from other offices to Schengen.\nBook/rebook flights for local staff.\nLiaise with Travel Agent and Hotels.\nAdmin User for Concur Travel Expense Reporting and review all Travel Expense Reports of new incoming TA’s.\nOFFICE MANAGEMENT: Supplies to Office\nOrdering office stationery, kitchen supplies, paper, business cards, letter head, first aid material.\nLiaise with external parties related to the office (Window Cleaner/Cleaning company…).\nChecking and approving related invoices in ES.\nOFFICE MANAGEMENT: Liaise with landlord, building manager, facilities of the building\nReport malfunctions or problems to Landlord / administration. \nBe point of contact for landlord and its representatives. \nEnsure access to office when / where needed. \nMaintain office key logbook and parking space administration / remote access control units.\nOFFICE MANAGEMENT: Reception\nBook meeting rooms - welcome visitors - prepare meeting room for client meetings, reserve parking lots.\nPick up and distribute incoming mail.\nTake care of outgoing mail (not ship related).\nOFFICE ADMIN: Central Document keeping\nMaintain filing of all documents relating to the business (contracts, certificates), leases, facilities.\nOFFICE SUPPORT: Assistance to Managing Director\nManaging internal communication on behalf of the MD.\nPreparing reports or presentations.\nOrganizing events, customer gifts, Xmas cards and hampers.\nAlignment on Marketing and others with Group.\nActively co-create modern working environment and company culture together with MD and local MT.\nOFFICE COMPLIANCE\nCoordinate with ASD, SVG and BG on all safety and health related legally mandatory subjects. \nArrange necessary regular meetings and trainings (in cooperation with QSHE where applicable). \nMaintain records and office signs / plans.\nCAR FLEET ADMIN: Company Cars\nActing as delegate of the personally liable MD.\nInquiry of car offers, maintain & filing of contracts, arrange fuel cards (if applicable), follow up on insurance cases. \nAct as central contact for new and existing insurances.\n6-monthly check of valid drivers licenses of company car holders, ensure relevant and mandatory trainings for drivers.\nAligning with HR Payroll for necessary data exchange.\nRequirements\nEducation:\nProfessional bachelor or equivalent through experience (i.e. Hotel background)\nOpen to learning \nSpecific Business Knowledge:\nMS Office\nFluent in English written and spoken\nEasy learner in software packages\nCultural sensitivity, adaptive to organizational changes\nOpen for modern leadership\nDrive to improve working processes\nTalent on organizing teams, events, projects\nService mindset\nBenefits\nWe aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:\nA unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management\nDevelopment and mentorship to support your professional aspirations\nA culture of professional excellence, employee care, well-being and fun\nA competitive compensation and benefits package\nWe believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energizes you, we invite you to apply and join our team!","description_format":"text","description_chars":4172,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Sea Freight","Corporate Training"],"lifecycle":[{"event":"open","at":"2026-09-28T13:28:38Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":64,"reasons":["conf:6","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/anglo-eastern-office-manager","json_url":"https://alion.io/job/anglo-eastern-office-manager.json","meta":{"generated_at":"2026-10-01T11:23:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3000,"day_limit":5000,"remaining_today":2000,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}