{"id":2476617,"url":"https://alion.io/job/animat-executive-assistant","title":"Executive Assistant","company":{"id":1067356,"name":"Animat","domain":"animat.ca","url":"https://alion.io/company/animat","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":88,"open_postings":13,"ghost_share":0,"stale_share":0.462,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakville, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":65000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":161},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T21:37:14Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-31T23:57:01Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":17},"description":"North West Rubber (NWR) is a leading manufacturer and distributor of recycled rubber flooring solutions, proudly serving North America and global markets for over 55 years. With a strong commitment to sustainability, NWR has upcycled over 1 billion pounds of rubber into high-performance products for agricultural, recreational, industrial, and residential use. Employees at NWR are part of a values-driven organization that prioritizes safety, innovation, and environmental stewardship. The company fosters a collaborative and inclusive culture, offers meaningful career growth opportunities, and actively supports community initiatives. Whether you're passionate about making a difference, growing professionally, or contributing to a greener future, NWR offers a dynamic workplace where your impact truly matters.\nPosition Summary:\nThe Executive Assistant (EA) to the CEO is a highly visible and critical role, responsible for providing comprehensive administrative, strategic, and operational support to the CEO. This individual will act as a trusted partner, ensuring the CEO’s time is optimized and priorities are managed. This role is based in Oakville, Ontario and is an in-office role.\nKey Responsibilities:\nExecutive Support:\nManage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.\nPrepare and edit correspondence, communications, presentations, and other documents.\nHandle confidential information with discretion and professionalism.\nCoordinate customer and/or supplier visits \nMay provide administrative support to members of the Executive Team as required \nStrategic Coordination:\nAssist in the preparation of board materials, executive reports, and strategic initiatives.\nLiaise with senior leadership and department heads to follow up on key deliverables \nSupport the CEO in tracking key performance indicators and organizational goals.\nCommunication & Relationship Management:\nServe as a point of contact between the CEO and internal/external stakeholders.\nDraft and manage communications on behalf of the CEO.\nBuild strong relationships across the organization to facilitate effective collaboration.\n\nQualifications and Experience Required:\nBachelor’s degree in Business Administration\nMinimum of 7 years’ experience as an Executive Assistant or similar role supporting C-level executives.\nExceptional organizational and time-management skills.\nStrong written and verbal communication abilities; ability to communicate in French is considered an asset.\nHigh level of discretion, integrity, and professionalism to respond to time sensitive and highly confidential matters.\nProficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom).\nAbility to work independently and handle multiple priorities in a fast-paced environment.\nProactive and resourceful with a problem-solving mindset.\nCalm under pressure and adaptable to changing priorities.\nStrong interpersonal skills and emotional intelligence.","description_format":"text","description_chars":2960,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Growth opportunities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Kitchens, Bathrooms & Home Improvement"],"lifecycle":[{"event":"open","at":"2026-10-13T21:37:14Z"}],"visa":[],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":0.9,"age_days":17,"expected_fill_days":35,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/animat-executive-assistant","json_url":"https://alion.io/job/animat-executive-assistant.json","meta":{"generated_at":"2026-11-01T02:30:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3762,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1067356},"rest":"https://alion.io/mcp/rest/get_company?id=1067356"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fanimat-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fanimat-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fanimat-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/animat-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fanimat-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2476617}},{"tool":"search_jobs","arguments":{"company":"animat.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2476617},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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