{"id":2531636,"url":"https://alion.io/job/ans-team-office-manager","title":"Office Manager","company":{"id":4417570,"name":"ANS","domain":"ans-team.com","url":"https://alion.io/company/ans-team","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-12T22:12:39Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-14T23:36:24Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"At ANS, we’re not just a consulting engineering firm-we’re a team of trailblazers shaping the future of multi-disciplinary engineering. Recognized as one of the Best Places to Work and Top 10 Hottest Engineering Firms in the US by Zweig Reports and featured in Inc. 5000’s Top 250 for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.\nWe’re allergic to bureaucracy, thrive on innovation, and embrace data-driven decisions. If you love collaboration, creativity, and a fast-paced environment, we might just be your perfect match!\nWhy You’ll Love Working Here\nA supportive, dynamic, and innovative team culture\nOpportunities for growth and career development\nA chance to make an impact on a rapidly growing organization\nAbout the Role\nThe Office Manager plays a critical role in delivering an exceptional workplace experience while ensuring the efficient operation of one or more office locations across the United States. This individual serves as a trusted business partner and cultural ambassador, responsible for office operations, facilities management, employee experience, event execution, fleet and equipment oversight, and local administrative support.\nThe ideal candidate is highly organized, proactive, resourceful, and service-oriented, with effective communication skills and the ability to manage multiple priorities in a fast-paced environment. They foster a welcoming, productive, and engaging workplace while maintaining operational excellence and cost-effective business practices.\nKEY RESPONSIBILITIES\nOffice Operations & Administration:\nOversee the day-to-day operations of the office, ensuring a professional, organized, safe, and welcoming environment.\nManage office supply inventories, procurement activities, and vendor relationships to ensure cost-effective purchasing and uninterrupted operations.\nCoordinate maintenance, repairs, and servicing of office equipment, including printers, copiers, kitchen appliances, and other workplace resources.\nManage incoming and outgoing mail, packages, shipments, and deliveries.\nMaintain organized physical and digital filing systems and office records.\nConduct routine facility inspections to ensure offices remain functional, presentable, and aligned with company standards.\nDevelop, implement, and continuously improve office policies, procedures, and workflows.\nServe as the primary liaison with landlords, building management, vendors, contractors, and service providers.\nManage and review leases, service agreements, and vendor contracts, ensuring compliance with company standards and budget expectations.\nCoordinate visitor management, including welcoming guests and supporting front-office communications.\nWorkplace Experience & Event Management:\nOversee meeting room scheduling and utilization to maximize efficiency and support business needs.\nCreate opportunities that foster employee engagement, collaboration, and a positive workplace culture.\nPlan and coordinate employee experience initiatives, including:\no Volunteer activities and community engagement programs\no Employee appreciation and recognition events\no Team building and networking opportunities\no Office celebrations and cultural initiatives\nLead the planning and execution of local meetings, workshops, training sessions, symposiums, and leadership visits.\nCoordinate and manage company events, including office openings, holiday celebrations, summer gatherings, milestone events, and client-facing functions.\nManage catering, hospitality services, and onsite event logistics.\nTeam Support & Coordination:\nSupport the onboarding experience for new employees through workstation setup, welcome communications, office orientations, and distribution of onboarding materials.\nProvide administrative support to local teams and departments as needed.\nAssist with travel coordination, meeting coordination, and business expense submissions.\nPartner with People Operations, Marketing, Business Development, and other stakeholders to develop initiatives that enhance employee engagement and organizational effectiveness.\nCollaborate closely with Information Technology teams to ensure workplace technology, conference room systems, and office infrastructure run effectively.\nSupport offsite meetings, events, reservations, transportation coordination, and other operational needs.\nField Equipment & Fleet Management:\nMaintain accountability for all company-owned vehicles and field equipment.\nManage reservation, check-in, and check-out processes through EZOffice or designated asset management systems.\nConduct inspections of vehicles and equipment to ensure operational readiness, safety, and compliance.\nCoordinate preventative maintenance, repairs, recalls, registrations, and servicing for company vehicles.\nMaintain accurate records and documentation for all company-owned assets.\nProcure and keep inventory levels of essential field supplies and materials.\nCoordinate shipment and distribution of field equipment to support operational teams as needed.\nFinancial & Resource Management:\nTrack, reconcile, and report local office expenses following company policies.\nReview and approve invoices, ensuring accurate coding and timely submission to accounting.\nSupport development and management of annual office budgets.\nMonitor spending trends and identify cost-saving opportunities while keeping service quality.\nAssist with resource planning and operational forecasting when applicable.\nHealth & Safety:\nEnsure compliance with applicable workplace health and safety policies and regulations.\nMaintain first aid supplies and emergency preparedness resources.\nCoordinate required inspections, certifications, and safety-related vendor services.\nSupport emergency response planning and workplace readiness initiatives.\nPromote a culture of safety and operational compliance.\nProjects:\nLead office-related projects, including workspace improvements, office moves, renovations, and workplace initiatives.\nSupport broader Operations projects and cross-functional initiatives as assigned.\nIdentify opportunities to improve workplace processes, employee experience, and operational efficiency.\nSkills\nExceptional organizational, planning, and time-management skills.\nStrong attention to detail and commitment to high-quality execution.\nExcellent verbal and written communication skills.\nProficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nAbility to balance multiple priorities while meeting deadlines in a dynamic environment.\nStrong problem-solving skills and a proactive, solutions-oriented mindset.\nAbility to work independently and collaboratively across all levels of the organization.\nProfessional judgment and discretion when handling confidential information.\nStrong customer service mindset with the ability to build positive relationships and deliver outstanding employee experience.\nExperience managing vendors, facilities, workplace services, and operational budgets.\nDemonstrated event planning and project management experience.\nFamiliarity with onboarding processes and general HR practices.\nExperience with asset management, CRM, project management, or workplace technology platforms is preferred.\nEducation & Experience:\nMinimum of 3 years of experience in Office Management, Facilities Management, Hospitality Management, Workplace Experience, or a related operational role.\nHigh school diploma or equivalent required.\nAssociate's or Bachelor's degree in Business Administration, Hospitality Management, Operations, or a related field preferred.","description_format":"text","description_chars":7576,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Science & Engineering"],"lifecycle":[{"event":"open","at":"2026-10-14T12:59:32Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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