HR Operations Assistant (Fixed-Term Contract)

Antenna Group is a leading international content, media and entertainment organization, owning and operating a diverse portfolio of global media assets across a variety of platforms: Television, Pay TV, OTT, Radio, Cinema Exhibition, Digital, Music, Publishing and Education, throughout Europe, North America and Australia. Antenna Group is currently seeking, to cover the following position:

HR Operations Assistant (Fixed Term contract)

About the Role

We are looking for an HR Operations Assistant to join our HR Operations & Payroll team on a fixed-term contract of more than 12 months, providing day-to-day support across the employee lifecycle, with a primary focus on onboarding and offboarding activities.

The role will work closely with the HR Operations & Payroll team and will coordinate with internal stakeholders, including Recruitment, IT and Facilities, ensuring that employee-related processes are completed accurately, efficiently and on time.

Job Description

Onboarding

• Coordinate the onboarding process for new employees from offer acceptance through their first day.
• Collect, review and follow up on all required employee documentation and personal information.
• Prepare employment documentation, contracts and other relevant HR documents.
• Ensure that employee information is accurately recorded and maintained in HR systems.
• Coordinate with Recruitment, Payroll, IT and Facilities to ensure all onboarding actions are completed prior to the employee's start date.
• Monitor pending documents, approvals and signatures and proactively follow up with the relevant parties.
• Support the completion of required hiring documentation and processes related to ERGANI.
• Maintain accurate onboarding records, trackers and employee files.

Offboarding

• Coordinate employee offboarding following resignation, termination or contract completion.
• Ensure that all required documentation and HR processes are completed within the applicable deadlines.
• Coordinate with Payroll, IT and Facilities regarding final payroll information, equipment return, access deactivation and other exit-related actions.
• Maintain and monitor offboarding checklists and ensure that all required steps are completed.
• Update HR systems and employee records accordingly.

HR Operations Support

• Maintain accurate and up-to-date employee records, both electronically and where required in physical files.
• Support changes to employee data and employment terms.
• Prepare standard HR letters, confirmations and other employee documentation.
• Support the HR Operations & Payroll team with administrative activities and employee queries.
• Maintain HR trackers and prepare basic reports when required.
• Support HRIS data entry and data-quality checks.
• Assist with ad hoc HR Operations projects and process improvements.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Economics or a related field.
• Approximately 1-2 years of experience in HR Administration / HR Operations.
• Previous exposure to onboarding and/or offboarding processes.
• Good understanding of employment documentation and employee records.
• Familiarity with ERGANI and basic Greek employment administration processes.
• Very good knowledge of MS Office, particularly Excel.
• Good command of English, both written and spoken.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to manage several requests and deadlines simultaneously.
• Professional handling of confidential employee information.

Nice to Have

• Experience with an HRIS or payroll system, particularly SoftOne/Entersoft.
• Basic understanding of payroll processes.
• Previous experience in an organisation with multiple companies/entities or a high volume of employees.

Benefits

• Competitive remuneration package
• Health and Life Insurance Plan
• Friendly and challenging working environment

After the screening of the CVs, we will contact the candidates who meet the profile’s requirements to arrange an interview.

The selected candidates will be invited to attend an initial interview and be informed about further steps. Please note that obtaining references might be part of the selection process.

All applications are considered as strictly confidential.