{"id":2961672,"url":"https://alion.io/job/ao-racing-office-manager","title":"Office Manager","company":{"id":669525,"name":"AO Racing","domain":"aoracing.com","url":"https://alion.io/company/aoracing","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["St. Charles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":78000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T23:02:57Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T18:11:47Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"AO Racing has quickly risen to one of the benchmark teams in Professional Sportscar Racing with a commitment to on-track excellence and fan engagement. AO Racing commands attention with its fun liveries and fan-friendly presence. The iconic liveries of “Rexy” and “Roxy” the T-Rex Porsche 911 GT3 Rawrs and “Spike” the LMP2 Dragon have captivated fans worldwide earning AO Racing a dedicated following. We are currently competing in both the IMSA WeatherTech & European LeMans Championships. As we continue to build our programs for the future, we are looking for the right people to grow with us.\nAO Racing is looking for a highly organized, proactive, and adaptable Office Manager to serve as the operational heartbeat of our organization.\nThis is a hands-on role for someone who thrives on variety, enjoys supporting a team, and takes pride in keeping people, processes, and spaces running smoothly. No two days are the same. One day you may be processing invoices, and the next you may be receiving shipments, organizing team lunches, running errands, or making sure uniforms are washed and ready for the next event.\nWe're looking for someone who notices the details, anticipates needs, enjoys helping others, and isn't afraid to roll up their sleeves and do whatever needs to be done. The ideal candidate is resourceful, resilient, highly organized, and enjoys being the person everyone relies on to keep things moving.\nYou'll Be Great In This Role If You:\nAre exceptionally organized and detail-oriented.\nEnjoy solving problems and figuring things out independently.\nCan manage multiple priorities while staying calm under pressure.\nThrive in a fast-paced environment where priorities can change quickly.\nAre comfortable interacting with a variety of personalities and communication styles.\nHave a service-oriented mindset and genuinely enjoy helping others succeed.\nAnticipate needs before being asked and take initiative.\nPossess excellent verbal and written communication skills.\nTake pride in creating organized, welcoming, and efficient workspaces.\nUnderstand that no task is beneath you and are willing to jump in wherever help is needed.\nWhat You'll Do\nOffice & Facilities Management\nOversee day-to-day office operations and administrative functions.\nManage office supplies, equipment, snacks, beverages, and other inventory.\nEnsure the kitchens, break areas, and common spaces remain clean, stocked, and organized.\nCoordinate building maintenance, repairs, cleaning services, and vendor relationships.\nWork with the property management company and other service providers to maintain the facility.\nAdministrative Support\nProvide administrative support to leadership and team members.\nReview, track, and assist with invoice processing and vendor payments.\nMaintain vendor files, records, contracts, and administrative documentation.\nAssist with expense tracking and other operational reporting.\nSupport various administrative and special projects as needed.\nTeam Support & Hospitality\nCoordinate team lunches, celebrations, and employee events.\nHelp foster a positive and supportive team culture.\nAssist with hospitality and special event coordination.\nServe as a go-to resource for day-to-day team needs.\nShipping, Receiving & Inventory\nAssist with shipping and receiving activities. \nAssist with incoming and outgoing packages, freight, and deliveries.\nTrack inventory and maintain organized storage areas.\nAssist with supplies, and operational inventory management.\nTravel & Logistics\nWork with team coordinator on non-event travel coordination. Publish non-event itineraries to team personnel.\nSupport team logistics and scheduling needs.\nAssist with various operational and race-related projects when needed.\nGeneral Support\nRun business-related errands.\nLaunder team uniforms and other team items as needed.\nJump in and assist wherever needed to support the team and organization.\nQualifications\n5-7 years of office management, executive assistant, operations, or administrative experience.\nStrong proficiency with Microsoft Office Suite, Google Workspace, and Excel.\nOutstanding organizational skills and attention to detail.\nAbility to manage competing priorities and meet deadlines.\nExcellent customer service and interpersonal skills.\nStrong judgment and ability to handle confidential information.\nSelf-motivated with a positive, can-do attitude.\nValid driver's license and reliable transportation.\nWhy This Role Is Unique\nThis isn't a traditional office job. It's a dynamic position supporting a championship-caliber motorsports team where flexibility, initiative, and teamwork are essential. We're looking for someone who enjoys wearing many hats, takes ownership of their work, and creates an environment where everyone can perform at their best.\nIf you're the person who naturally keeps everyone organized, remembers the little things, and makes sure nothing falls through the cracks, we'd love to hear from you.","description_format":"text","description_chars":4940,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sports Organizations","Motorsports"],"lifecycle":[{"event":"open","at":"2026-10-20T23:02:57Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":87500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":32,"reasons":["conf:2","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/ao-racing-office-manager","json_url":"https://alion.io/job/ao-racing-office-manager.json","meta":{"generated_at":"2026-10-22T02:36:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2095,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669525},"rest":"https://alion.io/mcp/rest/get_company?id=669525"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fao-racing-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fao-racing-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fao-racing-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ao-racing-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fao-racing-office-manager"}]}