{"id":2577633,"url":"https://alion.io/job/ao-shearman-assistant-recruitment-administration-ftc","title":"Assistant, Recruitment Administration FTC","company":{"id":1762255,"name":"A&O Shearman","domain":"aoshearman.com","url":"https://alion.io/company/aoshearman","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":70,"open_postings":182,"ghost_share":0.5,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-27T05:46:45Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":58000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T00:37:55Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-27T22:16:25Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":12},"description":"A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide.Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.\nWe offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.\nWhether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.\nWhat truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.\nDepartment Purpose\nThe HR team at A&O Shearman provides a first-class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as, learning & development, recruiting, reward, employee relations advice, diversity and inclusion, payroll, systems and HR administration.\nRole Purpose\nThe Assistant, Recruitment Administration provides critical support to the larger U.S. Recruitment team, which includes our lateral (partner, counsel, associate, and staff recruitment) and law student recruitment team for the Firm’s U.S. offices.\nKey Relationships\nU.S. and Global HR teams\nRisk & Legal team\nAssociates, Counsel, Partners, and various members of the Business Teams\nRole & ResponsibilitiesRecruitment\nUpdate and maintain spreadsheets and recruitment systems (applicant tracking systems)\nMaintain candidate records\nCoordinate the scheduling and calendaring of interviews for all U.S. candidates\nOrganize in-person meetings and interviews by collaborating with Front of House and Audio-Visual teams to ensure proper conference room arrangements\nDraft and prepare candidate schedules, biography documents, and offer letters\nCollect, compile, and distribute feedback following interviews\nPrepare on-campus interview schedules and enter all candidate data into applicant tracking system\nOnboarding & InductionFacilitate the sharing and processing of new hire documentation including background and conflicts checks\nDraft orientation schedule, which may include professional photographs, core training programs, etc.\nPrepare onboarding documents, such as payroll packets, contact sheets, benefits information, etc.\nIn preparation for arrival, coordinate with the responsible teams to ensure new joiners have received all relevant materials, including IT equipment, and that firm accounts have been established\nGeneral Administration & OtherEngage with third party vendors such as the background check provider, external recruitment agencies, etc.\nMaintain a library of recruitment and onboarding related documents\nDraft bespoke documents and templates\nAssist with special projects as needed\nAdditional responsibilities as directed\nTeamThis individual will report directly to the Director, Attorney & Staff Recruitment and will work closely with other members of the U.S. HR team.\nKey Requirements\nRecruitment\nBachelor’s degree\nExperience with Microsoft Word, Excel and Adobe\nOutstanding communication and interpersonal skills\nDemonstrated ability to work well with others\nExceptional organizational skills with excellent attention to detail\nStrong judgment and ability to respect, protect, and maintain highly confidential information\nFlexibility to work overtime as necessary\nPreferred QualificationsAt least one year of relevant work experience\nInterest in the US legal market and recruitment field\nEqual Employment Opportunity, including Veterans and Disability \nA&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual’s relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.\nIf you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at  or call +1 212 610 6300 and ask for HR Transactions. This role is open to our New York office. For individuals assigned to or hired for this opportunity in New York, the estimated annualized base salary range for this position is $58,000-$70,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law. We offer a competitive compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident, and disability insurance; and a 401(k) plan.","description_format":"text","description_chars":5472,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-15T00:37:55Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.586,"p_room":0.9,"age_days":12,"expected_fill_days":29,"reasons":["conf:4","stale_co","win:mid","comp:junior,brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":false},"html_url":"https://alion.io/job/ao-shearman-assistant-recruitment-administration-ftc","json_url":"https://alion.io/job/ao-shearman-assistant-recruitment-administration-ftc.json","meta":{"generated_at":"2026-10-28T02:03:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2741,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1762255},"rest":"https://alion.io/mcp/rest/get_company?id=1762255"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fao-shearman-assistant-recruitment-administration-ftc"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fao-shearman-assistant-recruitment-administration-ftc"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fao-shearman-assistant-recruitment-administration-ftc"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ao-shearman-assistant-recruitment-administration-ftc\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fao-shearman-assistant-recruitment-administration-ftc"}]}