{"id":1777627,"url":"https://alion.io/job/aosis-office-manager","title":"Office Manager","company":{"id":43763,"name":"AOSIS","domain":"aosis.co.za","url":"https://alion.io/company/aosis","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Durbanville, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14000,"max_usd":28000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":18},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-03T17:00:19Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-12T09:43:33Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Location: Durbanville, Cape Town, South Africa\nEmployment Type: Permanent, Full-Time\nWork Arrangement: Office-Based 08h00 - 17h00\nReports To: CEO\nKey Responsibilities\nOffice Operations & Facilities Management\nOversee the day-to-day operation of the office.\nCoordinate maintenance contractors, service providers and landlord relationships.\nManage office facilities, equipment, utilities and security.\nMaintain office inventories and asset registers.\nMonitor office-related expenditure and budgets.\nEnsure communal areas remain professional, functional and well maintained.\nEmployee Onboarding & Offboarding Coordination\nCoordinate onboarding, role changes and offboarding processes.\nManage the Joiner-Mover-Leaver (JML) process across departments.\nCoordinate system access requests and removals with IT and system owners.\nTrack company assets issued to employees and ensure their return.\nSupport induction and orientation activities for new employees.\nMaintain administrative records relating to employee movements.\nProcurement & Supplier Management\nSource suppliers and obtain quotations.\nRaise purchase orders and coordinate approvals.\nManage office supplies and consumables.\nNegotiate pricing and service agreements where appropriate.\nMonitor supplier performance and service delivery.\nHealth, Safety & Compliance\nCoordinate occupational health and safety activities.\nMaintain compliance records and documentation.\nSupport audits, inspections and corrective actions.\nAssist with workplace compliance requirements and risk management activities.\nAdministration & Executive Support\nCoordinate meetings, travel arrangements and administrative support activities.\nManage incoming correspondence, deliveries and courier services.\nMaintain filing systems and company records.\nPrepare reports, presentations and operational documentation.\nRecord and distribute meeting minutes when required.\nStaff & Workplace Support\nCoordinate staff events and workplace initiatives.\nSupport a positive and professional office environment.\nAssist with internal communication and administration projects as required.\nRequirements\nQualifications & Experience\nEssential\nDiploma or degree in Business Administration, Office Management or a related field.\nMinimum of 5 years' experience in office management, operations coordination or administrative management.\nExperience coordinating employee onboarding and offboarding processes.\nExperience managing suppliers, facilities and office administration.\nValid South African driver's licence and own transport.\nSkills & Competencies\nExceptional organisational and planning skills.\nStrong attention to detail.\nExcellent written and verbal English communication skills.\nAbility to handle confidential information with discretion.\nStrong stakeholder management and customer service skills.\nSound problem-solving and decision-making capability.\nAbility to manage multiple priorities and deadlines.\nAdvanced proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and PowerPoint.\nAbility to work independently while collaborating effectively across departments.\nBenefits\nApplication Instructions\nPlease submit your CV and a short motivation letter. Please included the names, email addresses and telephone details of three referees we may contact.\nOnly shortlisted candidates will be contacted. If you do not receive feedback within six weeks of the closing date, please consider your application unsuccessful.\nOther important information:\nAll shortlisted candidates may be required to participate in relevant skills assessments and psychometric tests as part of the selection process.\nApplications will only be considered after the closing date or if they comply with at least the minimum requirements.\nMs Hannah Boast , for application-related enquiries.\nAOSIS is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of AOSIS and its Employment Equity goals and targets, preference may be given but is not limited to candidates from under-represented designated groups.\nAll candidates who comply with the requirements for appointment are invited to apply.\nAll candidates agree to undergo verification of personal credentials and criminal and credit checks (if applicable).\nAOSIS reserves the right not to fill the advertised positions.\nApplicants should be South African citizens, permanent residents with a bar-coded ID, or possess a valid work visa or permit.","description_format":"text","description_chars":4467,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Equity"],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Media & Entertainment","Publishing"],"lifecycle":[{"event":"open","at":"2026-10-03T17:00:19Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.793,"p_room":0.945,"age_days":8,"expected_fill_days":22,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/aosis-office-manager","json_url":"https://alion.io/job/aosis-office-manager.json","meta":{"generated_at":"2026-10-12T10:05:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15422,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":43763},"rest":"https://alion.io/mcp/rest/get_company?id=43763"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faosis-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faosis-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faosis-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aosis-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faosis-office-manager"}]}