{"id":2966903,"url":"https://alion.io/job/aperia-technologies-office-coordinator-contract-2","title":"Office Coordinator - Contract","company":{"id":669900,"name":"Aperia Technologies","domain":"aperiatechnologies.com","url":"https://alion.io/company/aperiatechnologies","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Hayward, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T20:51:19Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-01T14:08:54Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Aperia is unlocking a new era of efficiency and sustainability for commercial vehicle fleets, by developing innovative hardware and data analytics solutions. Inventors of the award- winning and disruptive Halotm Automatic Tire Inflator, and the cloud delivered Halo Connect tire analytics platform. Aperia saves fleets thousands of hours of down-time every week, reduces the carbon footprint and environmental impact of the freight industry. Join us as we expand our product offering and take the next steps on our journey toward bringing the \"backbone of our economy\" into the automation age.\nThis position requires candidates to be authorized to work in the US on an ongoing basis without current or future employer sponsorship. We are unable to sponsor or transfer H-1B or other employment-based visas, and candidates currently on F-1, OPT, STEM OPT status are not eligiable for this role.\nYour Role\nThe Office Coordinator supports daily office operations by providing clerical and administrative assistance and helping maintain an organized, welcoming, and well-equipped workplace. This role coordinates office supplies, supports vendors and facilities requests, assists with Friday lunches and company events, and responds to everyday employee needs.\nYour Responsibilities\nProvide daily administrative support by preparing documents, entering data, filing records, and maintaining shared office information.\nWelcome visitors and notify employee hosts while following company visitor and access procedures.\nReceive and distribute incoming mail and packages and arrange outgoing shipments to ensure timely delivery and accurate tracking.\nMonitor office, kitchen, and breakroom supplies through regular inventory checks, submitting replenishment requests and placing approved orders to maintain adequate stock.\nCheck reception areas, conference rooms, kitchens, and shared spaces daily to ensure they are organized, stocked, and ready for use, coordinating cleaning or maintenance needs with the appropriate service providers.\nSupport facilities requests by documenting reported issues, coordinating approved service visits, and tracking outstanding items.\nAssist with Friday lunches by confirming headcounts and dietary requirements, coordinating approved catering orders and delivery times, and supporting setup and cleanup within the assigned budget.\nAssist with company events, employee celebrations, and meetings by coordinating invitations, supplies, catering, room arrangements, and onsite logistics in collaboration with relevant teams.\nMaintain purchasing and expense records by organizing receipts, checking invoices against approved orders, and forwarding documentation to the appropriate team for processing.\nSupport employee onboarding and departures by preparing workspaces, coordinating office supplies and access items, and updating relevant checklists in collaboration with HR and IT.\nFollow company procedures for recordkeeping, confidentiality, and workplace safety, promptly reporting hazards or operational concerns to management. \nComplete additional clerical, administrative, and office support assignments as directed to meet changing business needs.\n\nSkills/Qualifications\nHigh School Degree or equivalent (Associate degree preferred) \n1-3 years of experience in an office clerk or office coordinator role.\nExceptional organizational, attention to details and time management skills.\nAbility to manage confidential information with discretion and confidentiality.\nExcellent written and verbal communication and interpersonal skills.\nProficiency with Microsoft Office and Google Suite skills.\nAdvance tech savviness.\nHigh adaptability to change and stressful situations.\nSelf-starter and goal oriented, undertake projects on your own initiative.\nPay Range: 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