Compliance Assurance Project Administrator

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm-we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Position: Compliance Assurance Project Administrator

Location: Remote/Denver preferred

Position Summary:  

The Project Administrator will support the Compliance Assurance National Program and technical teams with project coordination tasks including invoicing, monitoring of contractual performance indicators, project schedules, and project deliverables. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Compliance Assurance Practice Line. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced consulting environment. 

Your Responsibilities as a Project Administrator:

• Assist Practice Leaders, Program Managers and Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements. 
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations. 
• Coordinate project communication cadence, deadlines, and deliverables with internal staff and external partners. 
• Maintain project files, documentation logs, subcontractor records, and any required QA/QC forms in designated systems. 
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports. 
• Support invoice preparation, accounts payable coordination, and monthly billing cycles. 
• Monitor aged receivables and support with collections when needed. 
• Schedule and coordinate project meetings, take notes, and distribute action items. 
• Provide general administrative support to project teams across the Compliance Assurance Practice Line.   

What we're looking for:

Required Skills & Qualifications  

• 3+ years of experience in an administrative support or project administrative role. 
• Strong organizational skills with excellent attention to detail. 
• Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams. 
• Basic understanding of contracts, proposals, or project financials. 
• Excellent written and verbal communication skills. 
• Ability to manage multiple priorities and work both independently and collaboratively. 

Education  

• Associate or bachelor’s in Business Administration, Project Management, Engineering, Environmental Science or related field preferred. 

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Project Administrator

Req ID: 12105

Hourly Expected Pay Range

$21.63—$26.44 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [email protected] or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

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