{"id":3210236,"url":"https://alion.io/job/apex-geomatics-administrative-assistant","title":"Administrative Assistant","company":{"id":1330959,"name":"Apex Geomatics","domain":"apexgcs.ca","url":"https://alion.io/company/apexgcs","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sherwood Park, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":55000,"period":"year","method":"role_country_seniority_unknown","sample_n":1125},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-24T16:38:35Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-31T20:07:50Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Job Posting:Administrative Assistant\nLocation:Sherwood Park, Alberta (Head Office)\nPosition Type:Full-Time, Permanent\nAbout Apex Geomatics\nApex Geomatics is a 100% Indigenous-owned civil engineering field services company delivering geomatics, materials testing, and geotechnical engineering services across Canada.\nWe specialize in complex, large-scale projects, leveraging cutting-edge technology and industry expertise to deliver reliable, high-quality results. At the heart of our work is a strong commitment to safety, Indigenous values, mentorship, and work-life flexibility.\nWe believe in investing in our people and fostering an inclusive, supportive environment where talented individuals can grow, thrive, and build rewarding, long-term careers.\nPosition Overview\nApex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.\nReporting to the Administrative Manager, this position plays a key role in daily office operations, including front desk reception, travel and accommodation coordination, HR administration, workforce mobilization, and accounting support.\nAs a primary point of contact for visitors and incoming inquiries, the ideal candidate brings strong communication and organizational skills, a positive attitude, and the ability to manage competing priorities in a fast-paced, team-oriented environment.\nKey Responsibilities\nReception & Office Administration\nManage front desk reception, welcome visitors, answer incoming calls, and respond to general inquiries.\nMaintain a clean, organized, and professional office environment, including reception and common areas.\nProvide general administrative support, including document preparation, data entry, scheduling, filing, and office supply coordination.\nPrepare and maintain reports, spreadsheets, and administrative records.\nCoordinate local errands, office supplies, and operational support requirements.\nTravel Coordination\nCoordinate employee travel, accommodations, and workforce mobilization in accordance with project requirements.\nManage travel bookings, itineraries, schedule changes, and related communications.\nResolve routine travel issues and coordinate adjustments to minimize operational disruptions.\nHR & Accounting Support\nParticipate in the hiring process by aiding in the recruitment, pre-screening, scheduling support and onboarding of employees. \nAssist with onboarding and mobilization coordination. \nAssist with the exit process for departing employees.\nAssist with payroll preparation, including collecting and verifying timesheets and employee hours.\nProvide administrative support for accounts payable, accounts receivable, and expense tracking.\nAssist with financial data entry, document organization, and recordkeeping.\nPrepare and maintain spreadsheets, reports, and other accounting-related documentation.\nProvide general administrative assistance as required.\nKnowledge & Experience\nPrevious experience in office administration, reception, human resources support, or a related administrative role is preferred\nFamiliarity with payroll systems, Human Resources Information Systems (HRIS), or employee management software is considered an asset\nExperience coordinating employee travel, accommodations, or workforce mobilization is an asset\nExposure to payroll preparation, accounts payable, accounts receivable, or expense tracking is considered an asset\nExperience maintaining confidential employee, financial, or business records is preferred\nFamiliarity with administrative procedures, document management, and general office operations\nQualifications & Experience\nPrevious experience in office administration, reception, or a related administrative role is preferred.\nHigh school diploma required; post-secondary education in business or office administration is an asset.\nProficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.\nStrong organizational, time-management, and multitasking abilities with excellent attention to detail.\nExcellent written and verbal communication skills with a professional, customer-focused approach.\nAbility to work independently, take initiative, and adapt to changing priorities.\nDemonstrated professionalism and discretion when handling confidential information.\nExperience with travel coordination, HR administration, payroll, or basic accounting is considered an asset.\nFamiliarity with HRIS, payroll systems, or employee management software is an asset.\nValid Class 5 driver's licence and access to a vehicle required.\nWhy Join Apex Geomatics?\nCareer Development Opportunities- Gain valuable exposure to administration, human resources, payroll, accounting, and project operations while developing your professional skills\nWork-Life Flexibility- Benefit from a regular weekday schedule that supports a healthy balance between work and personal commitments\nCollaborative Work Environment- Join a supportive team that values professionalism, teamwork, accountability, and individual contributions\nComprehensive Benefits Package- Comprehensive medical, dental, and extended health benefits package, along with a competitive company-matched RRSP program\nMeaningful Contribution- Play an important role in supporting the employees, management, and project teams responsible for delivering high-quality services in 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