{"id":3793761,"url":"https://alion.io/job/apex-group-senior-pmo-tooling-analyst","title":"Senior PMO Tooling Analyst","company":{"id":7414,"name":"Apex Group","domain":"apexgroup.com","url":"https://alion.io/company/apex-group-ltd","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"C","score":67,"open_postings":416,"ghost_share":0.543,"stale_share":0,"repost_share":0.005,"time_to_fill_p50_days":28,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Analytics","role_family":"Analytics","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Azure DevOps","optional":false},{"name":"Copilot","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Power Automate","optional":false},{"name":"Power BI","optional":false},{"name":"ServiceNow","optional":false},{"name":"SharePoint","optional":false},{"name":"Azure","optional":true},{"name":"Python","optional":true},{"name":"Rest API","optional":true},{"name":"SQL","optional":true}],"status":"live","first_seen_at":"2026-11-04T00:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-14T16:43:55Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":10},"description":"The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.\nOur business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.\nThat’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.\nTake the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.\nFor our business, for clients, and for you\nAPEX FUND SERVICES\nFunctional Title: Senior PMO Tooling & Automation Analyst\nDepartment: PMO (Portfolio Management Office)\nEmployment Type: Permanent\nAbout Apex\nApex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With fifty offices worldwide and 12,000 employees upon the close of announced acquisitions, Apex delivers an extensive range of services to asset managers, capital markets, private clients, and family offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry including fund services, digital onboarding and bank accounts, depositary, custody and super ManCo services, business services including HR and Payroll and a pioneering ESG Ratings and Advisory service for private companies.\nWe look to recruit bright, articulate, and numerate employees who are not afraid of a challenge. You are prepared to work hard, love what they do and be prepared to innovate.\nEvery employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.\nAbout the Role\nThe Senior PMO Tooling & Automation Analyst will partner with PMO leadership, Portfolio Leads, Project Managers, Technology teams and business stakeholders to design, build and optimise tooling and automation that strengthens PMO control, improves portfolio visibility and reduces manual effort. The role will combine practical PMO experience with deep technical capability across Azure DevOps (ADO), Power BI, ServiceNow and the Microsoft Power Platform.\nThe role will own the design and continuous improvement of integrated PMO tooling solutions, including workflow automation, data integration, executive dashboards, governance controls and self-service reporting. The role holder will translate PMO requirements into scalable tools, establish technical standards and deliver reliable management information for portfolio decision-making.\nThe successful candidate will be a hands-on tooling and automation expert who can independently configure platforms, develop data models and dashboards, automate workflows, troubleshoot solutions and guide users. They will bring relevant experience delivering PMO technology solutions in a complex enterprise environment and will balance rapid improvement with appropriate data governance, security and change control.\nKey duties and responsibilities\nThis role will sit within the central Enterprise PMO and support the wider PMO community. The role holder will lead the design, build, administration and adoption of PMO tools and automated solutions across Azure DevOps, Power BI, ServiceNow, Power Automate, SharePoint, Excel and related Microsoft technologies. Responsibilities include solution design, integration, reporting, data governance, documentation, training and continuous improvement.\nThe role will also provide expertise across the Microsoft ecosystem, train users, generate reports, analyse captured data to provide insight, strengthen data governance, leverage AI and other tools to drive efficiency and automation, and maintain key portfolio management information.\nData, Reporting & Insights\nPortfolio Reporting, Dashboards & Executive MI\nDesign, build and maintain portfolio, programme and project dashboards for operational and executive audiences.\nDevelop decision-focused management information for governance forums and senior stakeholders.\nDefine standard KPI measures, reporting logic, drill-through views and reusable dashboard templates.\nProvide actionable insight on portfolio health, delivery confidence, risks, issues, milestones, demand, capacity and dependencies.\nAutomate enterprise reporting cycles and implement controls that improve accuracy, consistency and timeliness.\nDevelop and maintain portfolio, programme and project reporting dashboards.\nProduce high-quality management information for governance forums and senior stakeholders.\nImplement standard reporting frameworks and KPI measures.\nProvide insights on portfolio health, risks, issues, milestones and delivery performance.\nSupport enterprise reporting cycles, ensuring data accuracy and consistency. Governance & Process Implementation\nPMO Tooling Solution Design & Administration\nAct as the PMO subject-matter expert for Azure DevOps (ADO), Power BI and ServiceNow, with working knowledge of Power Automate, SharePoint, Excel and the wider Microsoft ecosystem.\nTranslate PMO and portfolio requirements into practical tool designs, workflows, data structures, dashboards and automated controls.\nConfigure and enhance Azure DevOps boards, work-item types, fields, states, queries, dashboards, permissions and portfolio reporting structures.\nConfigure or support ServiceNow workflows, forms, queues, approvals, notifications and reporting relevant to demand, project, change and governance processes.\nBuild semantic models, measures and interactive reports in Power BI using Power Query and DAX.\nEstablish tooling standards, release controls, user guidance and support arrangements.\nTrain and coach PMO and delivery users to improve adoption, data quality and self-service capability.\nAdminister and optimise the use of PMO tools (e.g. Azure DevOps/ADO, MS Project, Excel, Power BI, Power Automate, Sharepoint, CoPilot etc)\nLead on the generation of required PMO reports/insight required.\nDevelop automated dashboards and reporting solutions.\nSupport continuous improvement of PMO systems and processes.\nTrain new users of the various applications and tools as adopted by the PMO\nDrive adoption of reporting best practices and tooling standards.\nMaintain user guidelines and drive adoption\nData Quality, Controls & Governance\nMonitor and improve data quality across Azure DevOps, ServiceNow, Power BI and connected PMO data sources.\nDesign automated validation rules, exception reports, reconciliation checks and data completeness controls.\nIdentify data gaps, duplicates, inconsistencies and reporting anomalies, and drive corrective action with accountable owners.\nDefine portfolio data standards, field definitions, ownership, access controls and governance processes.\nMaintain reporting definitions, metric logic, lineage documentation and data dictionaries.\nMonitor and improve data quality across Azure DevOps and PMO reporting platforms.\nEstablish data validation and control mechanisms.\nIdentify inconsistencies, gaps and reporting anomalies and drive corrective actions.\nSupport the development of portfolio data standards and governance processes.\nMaintain reporting definitions, metrics and data dictionaries.\nAnalytics, Planning & Decision Support\nPerform trend and variance analysis to identify emerging portfolio risks, bottlenecks and improvement opportunities.\nSupport capacity planning, utilisation analysis, demand forecasting and resource decision-making.\nDevelop forward-looking reporting and scenario analysis to improve planning and delivery outcomes.\nAnalyse schedule, milestone, resource, financial, demand and delivery data from multiple systems.\nPresent clear, evidence-based recommendations to PMO leadership and portfolio stakeholders.\nPerform trend analysis and identify emerging portfolio risks and opportunities.\nSupport capacity planning and resource forecasting through data analysis.\nDevelop predictive reporting models to improve planning and delivery outcomes.\nAnalyse schedule, milestone, resource and financial data to support decision making.\nProvide insight-driven recommendations to stakeholders.\nIntegration & Workflow Automation\nDesign, document and maintain automated data extraction, transformation and refresh processes.\nIntegrate or orchestrate data across Azure DevOps, ServiceNow, Power BI, SharePoint, Excel and other approved enterprise platforms.\nCreate robust Power Automate workflows, alerts, approvals and scheduled reporting processes that reduce manual intervention.\nAutomate governance, assurance, status reporting, demand intake, action tracking and exception-management activities.\nDevelop maintainable data models and reusable components, with appropriate error handling, logging and support documentation.\nDesign, document and maintain automated data extraction and transformation processes.\nIntegrate data from multiple project and portfolio management systems.\nReduce manual reporting effort through workflow automation.\nSupport automation of reporting, governance and assurance activities.\nDevelop and maintain data models to improve reporting efficiency.\nCollaboration, Adoption & Service Management\nPartner with PMO, Technology, Data, ServiceNow and delivery teams to prioritise and deliver tooling enhancements.\nManage a clear backlog of tooling improvements, defects, automation opportunities and technical debt.\nMaintain solution documentation, process maps, operating procedures, repositories and knowledge articles.\nProvide practical support, root-cause analysis and resolution for PMO tooling and reporting issues.\nBuild cross-functional capability through training, demonstrations, office hours and reusable guidance.\nSupport reporting and information management processes across the PMO community.\nEnsure reporting outputs are accessible, accurate and aligned across stakeholder groups.\nMaintain reporting repositories, libraries and supporting documentation.\nWork collaboratively with delivery teams to continuously improve data capture and reporting quality.\nTrain PMO Team to enable a cross functional service\nAI & Intelligent Automation\nAutomation and AI-Enabled Reporting\nDevelop and maintain automated reporting solutions using Power Automate, Power BI and other approved technologies.\nIdentify and prototype responsible AI-assisted use cases for reporting, summarisation, forecasting and risk identification.\nReduce manual effort through intelligent workflows while maintaining human oversight and auditable controls.\nSupport the implementation of AI-assisted reporting capabilities.\nReduce manual effort through process automation and intelligent workflows.\nScalable Portfolio Insights\nDesign solutions that enable consistent drill-down from enterprise portfolio views to programme and project detail.\nImprove data readiness and metadata quality to support advanced analytics and future AI capabilities.\nApply appropriate security, data access, change control and responsible-use standards to automation solutions.\nMeasure solution adoption, reliability, cycle-time reduction and realised efficiency benefits.\nExplore opportunities for AI-assisted forecasting, planning and risk identification.\nSupport the adoption of AI-enabled portfolio management practices.\nContribute to AI governance, controls and responsible usage frameworks.\nEnsure portfolio data readiness to support future AI initiatives.\nContinuous Improvement & Innovation\nProactively identify and deliver improvements to PMO reporting, controls, user experience and operational efficiency.\nEvaluate emerging 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