{"id":1135534,"url":"https://alion.io/job/apex-group-trainee-administrator","title":"Trainee Administrator","company":{"id":7414,"name":"Apex Group","domain":"apexgroup.com","url":"https://alion.io/company/apex-group-ltd","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":158,"ghost_share":0,"stale_share":0.975,"repost_share":0.006,"time_to_fill_p50_days":24,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-23T07:42:15Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T10:43:09Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.\nOur business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.\nThat’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.\nTake the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.\nFor our business, for clients, and for you\nRole: Trainee Administrator\nDepartment: Real Assets\nLocation: Jersey\nEmployment type: Permanent, Full Time\nRole Summary:\nAs a Trainee Administrator at Apex Group, you will support the delivery of high-quality corporate administration services to a portfolio of clients, working closely with experienced colleagues to ensure compliance with regulatory requirements and client expectations. You will assist with company secretarial and governance activities, prepare corporate documentation, coordinate board meetings, maintain accurate records and client data, and build strong relationships with key stakeholders. This role offers an excellent opportunity to develop technical, regulatory and client service expertise within a collaborative and fast-paced financial services environment.\nThe Role & Key Responsibilities:\nSupport the administration of a diverse portfolio of clients, delivering exceptional service while ensuring compliance with regulatory requirements and company standards.\n\nPrepare and maintain corporate and compliance documentation, including board minutes, resolutions, entity lifecycle documents and regulatory filings.\n\nCoordinate board meetings from start to finish, including the preparation and distribution of board packs and attendance at meetings where required.\n\nBuild strong relationships with clients, intermediaries and third parties, becoming a trusted point of contact for day-to-day queries.\n\nAssist with client onboarding, entity set-up and closure processes, maintaining accurate records across internal systems and banking platforms.\n\nComplete client and investment reviews in line with agreed deadlines, identifying and escalating any risks, issues or discrepancies.\n\nDraft professional correspondence, reports, banking instructions and other client communications to a consistently high standard. Review financial information and documentation, proactively investigating and resolving discrepancies where required.\n\nManage workloads effectively, accurately record time, and contribute to the achievement of team and business objectives.\n\nCollaborate with colleagues to drive operational excellence, continuously develop technical knowledge, and contribute to a positive, high-performing team environment..\n\nQualifications and skills:\nBachelors or Masters in Law/Finance degree.\n\nAbility to work as part of a team and retain information quickly.\n\nAbility to present ideas in user-friendly, business-friendly and technical language.\n\nProven analytical and problem-solving abilities.\n\nAbility to effectively prioritise and execute tasks in a fast paced environment.\n\nExceptional communication and customer service skills.\n\nExperience working in a team-oriented, collaborative environment.\n\nNice to have:\nIdeally studying towards a professional qualification recognised by the JFSC, or above.\n\nGood working knowledge of Word, Excel, Outlook with the ability to learn other relevant systems and use of all other office equipment.\n\nAbility to multi-task, prioritise workloads and manage timescales.\n\nAttention to detail and accuracy.\n\nStrong organisational skills.\n\nWhat you will get in return:\nA genuinely unique opportunity to be part of an expanding large global business.\n\nOpportunities for professional development.\n\nExposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.\n\nAdditional information:\nWe are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.\nWe measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.\nFor more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/\nDisclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.","description_format":"text","description_chars":5408,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Banking","FinTech"],"lifecycle":[{"event":"open","at":"2026-09-23T07:42:15Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:1","win:early","comp:junior,brand"],"computed_at":"2026-09-23T12:22:08Z"},"pay":null,"html_url":"https://alion.io/job/apex-group-trainee-administrator","json_url":"https://alion.io/job/apex-group-trainee-administrator.json","meta":{"generated_at":"2026-09-23T12:22:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}