{"id":3180623,"url":"https://alion.io/job/aplin-administrative-assistant-7","title":"Administrative Assistant","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Winnipeg, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":218},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-23T21:21:41Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-24T12:27:43Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"To Apply for this Job Click Here\nTammy Boyko and Carlan Wilbon with Aplin are seeking an experienced and highly organized Administrative Assistant to provide executive-level support to our clients corporate team, based in Winnipeg. This role is critical in ensuring efficient operations by managing priorities, facilitating communication, and handling sensitive matters with discretion and professionalism.\nBenefits & Perks\nImmediate temporary Administrative Assistant role\nPotential for extension and or temporary to hire opportunity\nConvenient downtown Winnipeg location\nResponsibilities\nProvide comprehensive administrative support to the Directors, including managing inquiries, coordinating divisional responses, and occasionally responding on their behalf.\nManage and prioritize high-level and confidential matters, ensuring timely follow-up and appropriate action in the absence of the Directors.\nControl the flow of information through the Directors’ office, including screening incoming and outgoing correspondence, monitoring deadlines, and proofreading and formatting documents such as briefing notes, letters, and recommendations.\nServe as a liaison with the office of the Vice President of HR and provide back-up support to the Executive Assistant to the VP when required.\nCoordinate meetings, seminars, town halls, and other events, including agenda preparation, minute taking, logistics, travel arrangements, and follow-up communications.\nPrepare and distribute divisional communications and support the development of regular reports, such as quarterly business plan updates.\nProvide guidance to divisional staff on internal procedures, documentation standards, and correspondence formatting.\nMaintain and organize filing systems, including abeyance files, and ensure timely follow-up on pending items.\nReconcile expenses and corporate credit card transactions for the Directors’ cost centre, and manage office supply orders.\nSupport various operational tasks, including reviewing daily workflows, running training reports, and maintaining the divisional SharePoint site.\nStay current with digital tools and office technologies (e.g., Microsoft Office Suite, MS Teams) to assist and support Directors and senior staff with troubleshooting and usage.\nOther administrative duties as assigned\nQualifications\n3 plus years of experience as an Administrative Assistant in a Corporate environment \nPost secondary education, i.e., Business Administration Diploma\nProficiency in Microsoft Word, Excel, Outlook, Teams, SAP, and HRMS.\nStrong administrative capabilities, including excellent written and verbal communication skills, attention to detail, and the ability to interpret and apply instructions accurately.\nExceptional customer service and communication skills.\nAbility to work collaboratively within a team.\nDemonstrated discretion and professionalism when handling confidential information.\nCriminal record check is required \nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.\nTo Apply for this Job Click Here","description_format":"text","description_chars":3582,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-23T21:22:29Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.596,"p_room":1,"age_days":0,"expected_fill_days":10,"reasons":["conf:3","agency","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/aplin-administrative-assistant-7","json_url":"https://alion.io/job/aplin-administrative-assistant-7.json","meta":{"generated_at":"2026-10-24T15:54:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22893,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-administrative-assistant-7"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-administrative-assistant-7"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-administrative-assistant-7"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-administrative-assistant-7\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-administrative-assistant-7"}]}